Academic Services & Procedures

Academic Support Services

Academic Advisement

All undergraduate students who have been formally admitted to the university are responsible for seeking academic advisement and following a program of study to fulfill the requirements for a degree. Program sheets outline degree requirements for all academic majors and are available in the Admissions Office, the Academic Advisement Center, the office of the appropriate school dean, and all academic departments.

Students who have not yet decided on an academic major will be advised in the Academic Advisement Center. Those who have declared a major will be advised within the major department. Students are responsible for arranging to meet with an adviser as soon as possible after admission, and for carrying out the decisions made to ensure their progress toward a degree. Advisers are responsible for communicating accurate and up-to-date academic information. Students and advisers must make a commitment to work together to make the advising process effective.

Academic Advisement Center

Advisers: Dianne M. Olsen and Lisa G. Peck

Designed for students who have not yet decided on an academic major, the center provides up-to-date information on all academic programs. Advisers are available to assist students in selecting courses and in determining a field of study. The Center is located in Higgins Hall, Room 214b, (203) 837-8397.

Advisement in the Major

Students who have declared an academic major should make an appointment as soon as possible with a faculty adviser in the major department. Some departments pre-assign students to advisers. Whether or not they receive notice of an assignment, students should visit or telephone the department for an appointment. The locations and telephone numbers of all departments may be found in this catalog at the beginning of the section on each school.

Academic Advisement for Evening Students

Students who attend classes only in the evenings should contact the Registrar’s Office for advisement. The office is located in Old Main, first floor, (203) 837-9200.

Pre-Professional Advisement

Specialized advising is available for students who wish to prepare for professional study at the graduate level (pre-medicine, pre-law, etc.). Please see the section of pre-professional options listed in this catalog.

The Learning Centers (TLC) at WestConn

The Learning Centers at WestConn are three professionally staffed, independent labs based in the School of Arts and Sciences that provide academic services for students who need help in specific subjects or who want to improve their study skills. All three labs are connected to WestConn’s mainframe computer with Internet capability and are equipped with IBM computers for student use. The Labs are located on the first floor of Berkshire Hall on the midtown campus and are open weekdays, selected evenings and, when possible, weekends. Students may work one-on-one with staff members and/or student tutors in a friendly, supportive atmosphere. They may choose to work on computers independently or form small study groups. Students are welcome to visit the labs on a drop-in basis or by appointment.

The Tutoring Resource Center (104 Berkshire Hall; 837-9245) is managed by the English Department, and provides the following services free of charge:

  • Individual tutoring assistance to students in all academic disciplines taught at WestConn.
  • Workshops and/or individual assistance in such areas as studying, time management, note-taking, reading, outlining, test-taking, and research.
  • Assistance with second language skills.
  • Links to all student services on campus via our website at:  www.wcsu.edu/trc.

The Math Clinic (105 Berkshire Hall; 837-9244), managed by the mathematics department, provides math tutoring on a walk-in basis for students taking math courses at WestConn.  The tutors are friendly and non-threatening, and will assist with understanding class material, the use of graphing calculators and mathematical software, homework assignments, and preparation for quizzes or exams.  Computers with access to ALEKS, MyMathLab, Derive, Maple, ODE Architect, Geometers'Sketchpad, Minitab, and other mathematical software are available for student use.  The clinic also houses many mathematics textbooks for students' perusal.  Tutoring is provided on a first-come/first-serve basis; appointments cannot be made.

The Writing Center (106 Berkshire Hall; 837-8728), managed by the English Department, is a place where students can get help with their writing. Students can work on improving all aspects of writing: development, style, organization, grammar and mechanics.

The Library

Students at WestConn have access to two university libraries, the Ruth A. Haas Library on the Midtown campus and the Robert S. Young Library on Westside.

The Haas Library contains approximately 200,000 books and over 415,000 bound periodicals, microforms, audiovisual items, other reference materials, and access to over 10,000 periodicals online. Designated as a Federal Depository Library, Haas has more than 71,000 government documents. Its music collection includes books, scores, CDs, and LPs. Equipment and facilities include circulating laptop computers, portable CD players, 24 networked PC workstations, digital microform reader printers, viewing and listening rooms, private study rooms, and seminar rooms. The Young Library, primarily serving the Ancell School of Business, holds a 6,000 volume core collection of business materials, a reference collection, approximately 200 journal subscriptions in hard copy and/or microform with hundreds more online, and access to a large number of electronic business, general, and law-related databases.

In addition to collections on campus, WestConn students have borrowing and electronic access to library holdings across the CSU System and to the Connecticut State Library in Hartford.

Midtown and Westside Computer Centers

University Computing (UC) supports a diverse computing environment consisting of Windows servers, Windows desktops and laptops, IBM PCs and compatibles, Digital Unix, and Apple computers. Various computer facilities and technology classrooms exist on each of WestConn’s campuses.

The general computer centers, located in the Westside Classroom Building, room 117, and at Midtown on the first floor of the Haas Library, offer IBM desktop computers running Windows XP in each facility. The Midtown Computer Center also offers 2 Apple Machines running OSX. These facilities support a variety of software packages, including: Microsoft Office, Visual Studio, Netscape and Internet Explorer, Visio, and FrontPage. They also support specialized software on various machines per academic requirements, offer CDRW/DVD drives, and are equipped with black and white and color laser printers in each facility. Each computer center is also equipped with one or more group workstations, where those students working on group projects may do so more comfortably in the designated areas allotted, and a graphic station, which offers QuarkXPress, Adobe Create Suite (CS), and OmniPage. A color scanner is also connected to the graphic workstations.

The machines in the computer centers are connected to the university’s network, which allows data and applications to be shared and provides access to the various file servers and/or timesharing systems throughout the campus. All full-time, part-time, and graduate students must have a WestConnect Card to use the computer facilities at WestConn. These facilities are staffed with student computer center assistants during operational hours, which are posted each semester, intersession, and break. The computer center assistants' main responsibility is to monitor the facilities; however, they will try to provide individual assistance based on their individual knowledge. Students who need extensive help should visit the Student Technology Training Center.

Student Technology Training Center

The Student Technology Training Center (STTC) is located on the Midtown campus in the Student Center, room 225. The role of this facility is to provide students with a comfortable environment where they can experiment with and learn about technology. The primary goal of the STTC is to create and maintain an environment in which all students can empower themselves with a practical understanding of current technology. Students who need individualized computer assistance should utilize this facility. This facility offers various workshops, individual assistance and tutorials. The STTC, funded by the technology fee paid by all students enrolled in the university, is not designed to be a classroom or lab. To this end, the roles and goals of the facility are:

  • to be a valuable technological resource to all students, regardless of their level of knowledge of computers and technology;
  • to provide an environment in which students will feel comfortable exploring and learning a variety of new technologies;
  • to provide the technological and intellectual tools necessary;
  • to empower students with a better understanding of today’s technology;
  • to integrate student life with technology in an effort to better prepare students for today’s and tomorrow’s classroom environments; and
  • to improve student morale outside the classroom in an effort to increase retention at the university.

The STTC is staffed with students who have interests in the various and diverse technology fields and who are dedicated to facilitating the empowerment of the university’s student body. Students who need assistance using Microsoft Office products, various graphic design software packages, computer equipment and peripherals, the Internet, Webpage design, and other tasks will find the help they need in the STTC. The facility supports both Apple machines and IBM desktop computers with CDRW/DVD drives, and is equipped with a black and white and color laser printer and scanners. This facility also supports a variety of software packages for student use, including: Microsoft Office; Visual Studio; Netscape and Internet Explorer; Visio; FrontPage; specialized software on various machines per academic requirements; and various graphic design software programs such as QuarkXPress, Adobe Creative Suite (CS), and OmniPage.

If you have any questions or would like to make an appointment with a staff member, call (203) 837-8715.

Midtown and Westside 24-Hour Labs

There are two 24-hour labs, open seven days a week and holidays –– one in the Westside classroom building, room 247c, and another at the Midtown campus in the Student Center, room 214. These facilities support IBM desktop computers running Windows XP and are equipped with at least one black and white laser printer in each facility. The Midtown 24-Hour Lab also has two Macintosh machines running OSX. To gain access into these labs, students must present a valid WestConnect card through the facility's card reader.  The 24-hour labs are not staffed but are monitored and maintained regularly. It is the responsibility of each student to use these facilities in accordance with the CSU and WestConn’s computer policies. These facilities support Microsoft Office, Visual Studio, Netscape, and Internet Explorer.

To report a problem, or if you have any questions, please call University Computing at (203)837-8467.

Student Accounts/Resources

All WestConn students are eligible for the following accounts:

Windows Account--Students who wish to use any of the computer facilities at WestConn (computer centers, technology classrooms, 24-hour labs, etc.) must obtain a Windows account.  The purpose of this account is to provide users access to the university's computers, software, and network.  Any student currently registered can receive a Windows account by going to a staffed computer center.  Your WestConnect card is requried.  To learn more about Windows accounts, visit http://www.wcsu.edu/technology/students/windows, asp.

File Share--University Computing provides students with network file storage where they may save their academic-related documents and data.  Students automatically receive a file share when their Windows account is created or password is reset.  When a file share is generated, faculty and other students do not have the ability to read, change, or delete files in another person's file share.  To learn more about file shares, visit http://www.wcsu.edu/technology/students/fileshares.asp.

WestConnduit Account--In Fall 2005, WestConn launched WestConnduit, WestConn's new campus portal!  In addition to providing a single sign-on to Banner and WebCT, features that are currently available through WestConnduit include:  Announcements; a Campus Events Calendar; and convenient links to university resources.  Students will also find a convenient link to the Lotus Notes e-mail login page from within WestConnduit.

To log in:

  1. Open a Web browser (Internet Explorer) and go to westconnduit.wcsu.edu.
  2. Your user name is your Windows username (ex:  jones002)
  3. Your password is your six-digit Banner PIN.

To learn more about WestConnduit, visit http://www.wcsu.edu/technology/westconnduit.asp.

WebCT--WebCT is a course management system that enables efficient delivery of online education.  Many faculty members are starting to use WebCT to enhance their onground courses.  Students may access their WebCT courses through WestConnduit (westconnduit.wcsu.edu) by clicking on the Academics tab and then the "Click here to" link in the My Courses channel.  To learn more about WebCT, visit https://www.wcsu.edu/technology/webct.

Banner PIN--Students need a Banner PIN in order to logon to WestConnduit to access their Banner Self-Serve information (grades, course schedules, academic history, financial aid information, online registration, etc.).  To access this information, open up a Web browser, logon to WestConnduit (westconnduit.wcsu.edu), and click the Banner tab.

Student Banner PIN resets are now automated.  To reset your Banner PIN online, go to the WestConnduit logon page (westconnduit.wcsu.edu) and click "Reset your password."  Complete all fields in the form and click the "Create/Reset PIN" button.  Your Banner PIN will be sent to your Lotus Notes e-mail address.  You must have a Lotus Notes account in order to reset your Banner PIN online.  To learn more about Banner PINS, visit http://www.wcsu.edu/technology/students/banner.asp.

Lotus Notes (-email) Account--All students are strongly encouraged to obtain a Lotus Notes e-mail account and use this account for all University business.  Any student currently registered can receive a Lotus Notes account by visiting a staffed computer center.  Your WestConnect Card is required.  All students must have a Windows account before a Lotus Notes account can be issued.  Students are given a disk quota of 35 MB for their mail file.

To access your Lotus Notes e-mail account:

Open a Web Browser and go to student.wcsu.edu/login.  A link to access this login page can also be found on WestConnduit (westconnduit.wcsu.edu)

To learn more about Lotus Notes, visit http://www.wcsu.edu/technology/notes/studentinfo.asp.

Help--If you need assistance with using any of these accounts/resources, please visit a staffed computer center for help or visit the Student Technology Training Center for more individualized assistance.

 

Technology Classrooms

http://www.wcsu.edu/technology/techrooms/

Over 80% of Western's classrooms are equipped with technology, offering the ideal hands-on learning environment for both students and instructors.  Two types of technology classrooms exist at the university.  One type includes the basic standardized technology, including a projector, instructor workstation, VCR, and laptop connection. The other is a multi-station technology-equipped classroom containing the basic standardized technology (described above) and student workstations.

Guidelines and Policies for Computer Use

University Computing offers free computing services to all faculty, students and staff. The following information delineates the current policies on software ownership, software copying, and gaining access to the computer facilities, as well as a set of guidelines and responsibilities for users of these resources.

The general principles underlying these policies and guidelines are that the computing facilities are a resource for educational and research purposes. Users must assume responsibility for minimizing costs and be responsible for the use of these facilities.
The guidelines are not intended to be an exhaustive list of rules. Rather, they establish the spirit in which the facilities should be used.

WCSU Computer Policy

I. General Policies

  1. Software Ownership.
    (This section represents policy adopted in February, 1985 along with January, 1987 revisions by the board of Governors for Higher Education.)
    1. Software Conversion. It shall be the policy of the state system of higher education that the end product of any work done by a student from any of the state’s public colleges or universities to convert, modify or update state-owned software shall be owned by the state.
    2. Software Creation (state-owned). If a student from any college or university, receives monetary remuneration from the state for creating software, including source code and/or documentation, it shall belong to the state.
    3. Software Creation (student-owned and state-licensed). Software belongs to the student but shall be licensed gratis to the state for use/or modification under the following conditions:
      1. The state, at the inception of the project, informs the student in writing of the state's intention to use the software; and/or
      2. The student uses state computer resources to create software. The State shall not have any other rights to such software.
    4. Software Creation (student-owned). Any software developed by a student, unless it is covered under policy statements 1, 2, or 3 above, or is produced under the provisions of a grant or an agreement with an outside funding agent, is owned by the student.
    5. Software Copying. Each constituent unit in the state system of higher education shall have policies in place regarding the use and copying of software and/or documentation to protect against lawsuits by vendors.
  2. Software Copying.
    1. All software and manuals are copyright protected by the software vendor. Any user attempting to copy the software shall be subject to prosecution by the software vendor.
    2. Any person who has been authorized to use the computing resources shall be expected to regard all copyrighted or proprietary information which may thereby become available to him/her as confidential, unless he/she obtains from the appropriate person written permission to copy, modify, or otherwise use any part of it.
    3. Users shall not copy system files nor shall they attempt to access or modify such files or
      software components or computer management programs and data, except for specifically approved purposes.

II. General Guidelines

  1. The computer facilities are available for academic university work only. No commercial work is allowed.
  2. A user’s programs and data should be treated as his/her private property. Users must not attempt to access or make use of any other user's programs or data without the permission of the user concerned.
  3. The granting of access to WestConn’s computer systems presupposes that the user is knowl-edgeable in the use of the existing computer facilities. Users should realize that the computer center Staff is limited in the amount of time they can spend assisting them with extensive problems.
  4. Printer output represents very real, measurable costs to the computer center. Users should be careful to avoid wasting these resources.
  5. Responsibility for a computer account belongs to the person to whom the account was issued (the account owner). No account owner shall furnish any other person(s) with the password to their account. Unless otherwise authorized by the computer center, only the person to whom an account was issued should be using the account.
  6. Any computer user who knowingly or continually violates the policies governing the use of accounts, equipment and resources will have his/her account withdrawn and such misuse may result in disciplinary and/or legal action.

III. Account Policies & Guidelines

  1. Policies.
    1. For classification purposes, there shall be two types of accounts available to members of the WCSU community.
      1. Student Accounts. Students must request accounts from the Computer Center. Requests must be made in person.
      2. A Faculty Account. Faculty members must request accounts from the Computer Center. Requests must be submitted, in writing, to the Director of Information Systems/Computer Center. Applications must be filed a week in advance. A written response will be forwarded to the applicant.
  2. Guidelines.
    1. Users have the right to expect that their work will remain secure and private. The computer center cannot readily determine if the use of an account by another individual is appropriate, so users should only use their own accounts. Account owners can assist in assuring privacy of their work by using a password that is not obviously a nickname or initials.
    2. The computer center reserves the right to access users' data and programs for appropriate management purposes (e.g., making back up copies and to ensure system integrity).

IV. Microcomputer Policies & Guidelines

  1. Policies
    1. Any person that has been issued a valid WCSU identification card is authorized to use the WCSU computer facilities.

Connecticut State University Computer Policy on Student Use of University Computer Systems and Networks

  1. University computer systems and networks are provided for student use as a part of the academic program. Students are encouraged to become proficient in the use of computers as a means of enhancing their educational experience. However, widespread student use also necessitates certain rules of computer conduct. Computer misconduct can result in restrictions on or revocation of computer access privileges.
  2. University computer systems and networks constitute an expensive and valuable resource. The capacity of this resource to fulfill all the legitimate academic and administrative needs of students, faculty, and staff is limited.
  3. Student users have a responsibility to use university computer resources in an efficient, ethical, and lawful manner.
  4. The university has a right and a duty to protect its valuable computer resources and to restrict student access to uses that are strictly related to the students' university related programs as well as reasonably limited in time. The university reserves the right to define what are unauthorized student uses.
  5. The chief computer administrator or designee(s) at each university in the CSU System and at the System Office may monitor student user accounts, files and/or log-in sessions for appropriate management purposes. Such purposes include but are not limited to performing archival and recovery procedures, evaluating system performance, and ensuring system integrity and security.
  6. Upon identifying a violation of the policy which constitutes and immediate, clear danger to the university computer systems or networks the chief computer administrator or designee(s) at each university and in the System Office may immediately limit or suspend a student's access to university computer resources with immediate notification of charges and actions to the appropriate chief student affairs administrator or designee(s). This emergency suspension of computer use will then follow the student judicial procedures for "Interim Suspension" as provided in the CSU Student Rights and Responsibilities and Judicial Procedures document.
  7. Violations of university computer policy which do not constitute an immediate, clear danger to the university computer systems or networks will be referred to the regular student disciplinary process.
  8. Student computer offenses, which are included as number 25 in the Appendix of Punishable Offenses in the CSU Student Rights and Responsibilities and Judicial Procedures document are as follows:
    1. Unauthorized use of university computers and/or peripheral systems and networks;
    2. Unauthorized access to university computer programs or files;
    3. Unauthorized alteration or duplication of university computer programs or files;
    4. Any deliberate action to disrupt the operation of university computer systems which serve other members of the university community, including all networks to which university computers are connected;
    5. Use of university computer systems and networks for committing crimes, violating civil laws, or violating university rules.
  9. UNAUTHORIZED USES for students include but are not limited to the following:
    1. Computer games which are not assigned course work;
    2. Development or transmitting of chain letters;
    3. Entering or transmitting of commercial advertisements or solicitations;
    4. Entering or transmitting of political campaign material relating to elections to be held outside the university;
    5. Entering or transmitting of obscene material;
    6. Sexual harassment or other forms of harassment aimed at others or otherwise threatening others;
    7. Sharing ones own computer account with others or using another person's accounts;
    8. Violation of copyright laws or using or copying software in ways that violate the terms of the license;
    9. Entering or transmitting computer viruses or any form of intentionally destructive programs;
    10. Intentional disruption of network services;
    11. Connecting any device to the network without permission;
    12. Copying, modifying, replacing, or deleting any other user's account or any software used for system management;
    13. Harming university computer equipment;
    14. Uses which violate rules developed at each university which are necessitated by facilities limitations or other circumstances unique to each university.

CSU Electronic Monitoring Policy

The Connecticut State University System deems it necessary and advisable and in the best interest of the university communities of Eastern, Central, Southern and Western Connecticut State Universities and the System Office, to again raise awareness and re-emphasize legal considerations concerning information technology devices in use throughout the system.

There are several information technology devices in use in the CSU System. These devices are the property of the State of Connecticut and use thereof by the user is restricted to the performance of official State business or activities approved through the collective bargaining process. Information related to usage and utilization of these devices and the overall CSU technological environment is constantly being collected.

The Connecticut State University System information technology infrastructure includes a telephone system, a communications network, Internet access, computer servers and computer workstations. Information related to the usage of this infrastructure is collected and logged. All users of these devices are hereby advised and notified that these devices produce data and reports related to information stored, sent and retrieved for the purposes of recording usage and utilization. While system personnel do not review the contents of this material except when necessary in the course of the discharge of official duties and as permitted by law, each user should know and is hereby notified that all such information is subject to subpoena, discovery, the Connecticut Freedom of Information Act and such other disclosure processes as may be authorized by law.

This notice is issued pursuant to the provisions of Public Act 98-142.

Course Load

Undergraduate Full-Time/Part-Time Status

Full-time Status: Minimum of 12 credits/semester
Standard credit load: 15 credits/semester
Maximum credit load: 17 credits (five 3-4 credit courses)/semester

Note: Any load above the maximum requires the approval of the school dean.

Part-time Status: Fewer than 12 credits/semester

Note: Part-time students pay fees at the per-credit hour rate.

Class Determination

A student’s class standing is determined by the number of credits which have been successfully completed.

First-year Student (Freshman)

1st Semester - fewer than 15 credits
2nd Semester - 15 to 29.5 credits

Second-year Student (Sophomore)

3rd Semester - 30 to 44.5 credits
4th Semester - 45 to 59.5 credits

Third-year Student (Junior)

5th Semester - 60 to 74.5 credits
6th Semester - 75 to 89.5 credits

Fourth-year Student (Senior)

7th Semester - 90 to 104.5 credits
8th Semester - 105 or more credits

Registration for Courses

Students enrolled at the university register for courses in advance of the fall and spring semesters, winter intersession, and summer sessions, on a schedule announced by the registrar. Registration booklets are published in advance of each session with details of procedures to be followed and the courses offered.

Students should seek the help of their faculty advisor when selecting courses. They must meet the prerequisites for courses or obtain specific permission from the instructor to enroll.
For details, see the university Web site or call the Registrar’s Office at (203) 837-9200.

Proficiency Requirements for Mathematics & Writing

The Board of Trustees of the Connecticut State University has adopted a policy, effective Fall 2004, requiring all students to demonstrate college-level proficiency in writing and mathematics within the first 24 credits of their work toward a degree.

Students whose placement scores place them into skills courses below the college level (ENG 098 and/or MAT 098) must meet the proficiency requirement by passing these courses within their first 24 credits at the university. They will have five opportunities to do so: (1) summer session prior to their first academic year; (2) fall semester; (3) winter intersession; (4) spring semester; (5) summer session prior to their second academic year. Students admitted for the spring semester may meet the requirement during (1) winter intersession; (2) spring semester; (3) summer session; (4) fall semester; (5) winter intersession prior to their second academic year.

Students who do not successfully complete the proficiency courses within the periods stated above will not be allowed to register for credit courses at a university within the CSU system until they pass these courses or the equivalents elsewhere.

Proficiency Requirement Appeals Procedure

(For students who have not fulfilled their proficiency course requirement within the 24 credits permitted by the Board of Trustees resolution of July, 2003)

  1. Students who enter the university beginning fall semester 2004 are subject to the Resolution concerning proficiency courses (CSU Board of Trustees, July 16, 2003).
  2. Students will be notified of this requirement when they enter the university, and they will receive regular reminders from their school dean until completion.
  3. A student who needs to demonstrate proficiency but who fails to complete the requirement within his/her first 24 credits at the university will be notified by the school dean that no further registration for credit course will be permitted at any CSU institution until the required proficiency courses or their equivalents have been successfully completed elsewhere.
  4. A student may appeal the suspension by responding in writing to the dean within two weeks of notification. This deadline may be extended only if the student is unable to respond because of hospitalization or other reason beyond his/her control.
    1. To support the appeal, only reasons beyond the students’ control can be considered, such as medical emergency, leave of absence, or family leave.
    2. All reasons must be supported by evidence.
    3. For further support, the student’s record must show evidence of academic progress.
  5. The dean will respond to the student in writing within two weeks of receiving the appeal.
    1. An extension of time to meet the requirement may be granted at the dean’s discretion after review of the evidence
    2. Extensions may not exceed one additional academic semester.

Adding Courses

To add courses, you must make your request before the fourth class session for courses which meet three times a week or before the third class session for courses which meet twice a week. Any requests later than the first week of classes will require the approval of the department chairperson. Added courses which result in overloads also need the approval of the dean.

Note: The dean of the school reserves the right to make changes in personnel and to cancel, if necessary, any course offered (including Student Developed Study). The dean also reserves the right to limit class size and to refuse registration when limits have been reached.

Dropping Courses

If you drop a course, it will no longer appear on your record. You may drop a course during the first week it is offered. If dropping a course will cause a full-time student to fall below full-time status, the student must withdraw from that course. The course will then appear on your academic record with a grade of “W.” (See Withdrawal from a Course)

Repeating Courses

You are permitted to repeat a course only if you have received a “C-” or lower grade. However, credit is granted only once toward graduation unless specifically noted in the course description (e.g., ENG 376). If you repeat a course, both grades appear on your transcript and are used for computing your grade-point average.

Taking a Course at Another Institution

If you are enrolled at WestConn, but wish to take courses at other accredited institutions, you may not receive credit unless you obtain prior approval from the dean of your school. The form for such approval is available in the dean’s office. A minimum grade of “C” is required for transfer of credit.

A policy agreed to by both the Connecticut State University and Connecticut Community College systems requires that mathematics courses taken at a community college, on or after the Fall 2001, must have had a prerequisite of intermediate algebra in order to be transferred to WestConn and meet general education requirements.

Auditing a Course

Students may audit any course with permission of the instructor. Auditors are subject to those conditions established by the instructor. You must obtain approval to audit within the first four weeks for full semester courses or within the first two weeks for courses scheduled less than a full semester. Audited courses carry no credit. Audit forms may be obtained at the Registrar’s Office.

Withdrawal from Courses

You may withdraw from a full-semester course, without penalty, until the end of the tenth week of the semester. Withdrawals are recorded on your transcript with a grade of “W”. There is no penalty attached to this grade. Withdrawals after the tenth week of a course normally result in an automatic penalty grade of “WF”. Withdrawals through the tenth week must be initiated by you in the Registrar’s Office. If you wish to initiate a later request for withdrawal from a course without penalty, you must do so through a conference with your instructor. Withdrawal “without penalty” refers only to academic penalty (i.e., failure).

Withdrawal may affect your attainment of satisfactory progress as defined by financial aid, housing, athletic eligibility and other policies. Withdrawal deadlines for other than full-semester courses are posted at the Registrar’s Office.

Withdrawal or Leave of Absence from WestConn

Students who may find it necessary to withdraw from the university should follow the formal withdrawal procedure by completing a withdrawal form obtained from the office of the appropriate school dean. Students who plan to withdraw for a period of no more than one year (i.e., two academic semesters) may apply for a leave of absence. This special type of student withdrawal is requested by the same procedure as above.

Grades, Honors & good standing Attendance Policy

Students are required to observe the attendance regulations announced by the instructors for those courses in which they are enrolled.

Minimum Student Preparation Hours

The university expects all students to devote a minimum of two hours of preparation for each hour of class time.

Grading System

The following grades and associated numerical values are used on academic records:

A 4.0
A- 3.67
B+ 3.33
B 3.0
B- 2.67
C+ 2.33
C 2.0
C- 1.67
D+ 1.33
D 1.0
D- .67
F 0.00

P Pass on Pass/Fail Option
FP Fail on Pass/Fail Option

AUD Audit
INC Incomplete
W Officially Withdrawn

WF Withdrawn Failing. This grade has academic penalty equivalent to an “F” and is received if you stop attending class without officially with drawing, or if you withdraw after the official withdrawal date without permission of your instructor.

WFP Withdrawn failing from a Pass/Fail course

RM or RP These grades are given in specified courses to permit you to improve competence without academic penalty. Required courses in which a student receives an RP must be repeated. The RM grade requires a student to work with the instructor to correct specified weaknesses until a level of competence of “C” or better has been attained.

Courses in which the RM or RP grade is allowed to be given:

CHE 100                   MAT 098/100
COM 160/161/162    PHY 110/111
ENG 098                   FR 161/162/163/164
ENG 099                   GER 161/162/163/164
ENG 101                   IT 161/162/163/164

                                 SPA 161/162/163/164

Quality Points (Grade Point Average)

In order to determine a student’s grade-point average (GPA), letter grades are assigned numerical values. The numerical weight given each grade is then multiplied by the number of credits (semester hours) assigned to each course. For example, a grade of “B” in a three-credit course would merit (3.0 x 3) = 9.0 quality points.

Your GPA is determined by dividing the total number of quality points by the number of credits attempted. Grades of INC, P, FP, WFP, W, AUD, RP, and RM carry no quality points, and the credits for courses with those grades are not considered in the total credits attempted; therefore, they have no effect on your GPA.

Courses that you transfer to WestConn from another institution are not included in the determination of your GPA.

If you fail a course and then repeat the course, both grades will appear on your permanent record, and both the “F” and the second grade will be used in determining your cumulative GPA.

Grade Reports

You can access your grades by logging onto WestConnduit.wcsu.edu.  If necessary, grades will be mailed if a request is made at the Registrar's office.

Transcript Policy

A university transcript is a complete, unabridged academic record, without deletions or omissions, which provides information about a student from one institution or agency to another. The university prepares and issues two categories of transcripts:

An OFFICIAL transcript presents a listing of courses for which the student enrolled and the grade for each course with the original signature of an authorized official, and bears the legal seal of the university. An official transcript is sent directly from the university to another institution or agency and is not given directly to you.

An OFFICIAL transcript may also be issued to the student. All current and former students may request a transcript for their personal use. This transcript is stamped “ISSUED TO STUDENT.”

A $5 fee will be charged for each transcript issued.
Note: Transcripts will not be issued if you have any outstanding fees (e.g.. parking tickets, library late fees).

Honors

Dean’s List

Eligibility for dean’s list each semester requires satisfactory completion of a minimum of 12 graded semester hour credits with a 3.5 semester average. Also eligible are full-time students whose minimum of 12 credits includes course work required in their programs of study that must be taken with a pass/fail option, excluding credits that do not count toward graduation, and whose semester and cumulative average is 3.5.

Graduation Honors

To be eligible for graduation honors, you must earn a minimum of 45 semester hours of quality point-bearing credit at WestConn. No pass/fail credits or transfer credits are included in this minimum. Graduation honors standards are based on your cumulative grade point average and are awarded as follows:

Summa Cum Laude 3.9 to 4.0
Magna Cum Laude 3.7 to 3.89
Cum Laude 3.5 to 3.69

Good Standing

In order to remain in good academic standing at the university and be granted a diploma, you must maintain a cumulative average of at least 2.0 (“C”). Professional curricula and some major programs have additional and/or higher academic standards which the student must meet at specific intervals.

Academic Warnings

Log on to WestConnduit.wcsu.edu to access your midsemester grades. If you receive a midsemester grade of “D,” “F,” or ”INC,” consider this report a warning that you may be placed on academic probation. Any grade of “D” or “F” during the semester also constitutes an academic warning and may result in academic probation.

Academic Probation

Academic probation letters from the dean are sent at the end of the semester to each first semester freshman with a grade-point average below 1.7 and to all other students with averages below 2.0. If you are placed on probation, you must meet with your academic adviser to review your program requirements, course selections, credit loads, and other pertinent information.

The probationary period will commence the semester following the one for which the letter of probation was issued. The dean will review the student’s activities during the period of probation.

Probation is for one semester. If you do not achieve an acceptable average by the end of the semester that you are on probation, you may be suspended for academic deficiency.
Students on probation should consider a semester course load of 12 credit hours and limit their participation in extra-curricular activities. Appeals to these policies should be made to the appropriate dean who, for extenuating circumstances only, may waive the policy.

Note: Individual Schools or programs may have standards for probation and dismissal from the school or program which are higher than the university’s standards. A student can be on probation or be dismissed from a school or program and still be in good standing at the university.

Academic Suspension

A student suspended for academic reasons is no longer a degree candidate. A suspended student may, however, enroll in up to seven credits per semester in evening classes as a nonmatriculant. A student may reapply for admission when his/her cumulative grade-point average reaches the minimum university, department or school admission criterion. Eligibility for readmission does not automatically lead to readmission to WestConn but only to consideration for readmission by the director of University Admissions.

Credits earned at other institutions are not used to raise a student’s cumulative grade point average. Students who, for academic reasons, are suspended a second time will be dismissed and are not eligible for readmission except under the Fresh Start Policy.

Examinations

Placement Examinations

Placement tests are given in specified subject areas to ensure that students are assigned to courses at an appropriate level of knowledge and skill. Subject areas which require testing for placement include chemistry, foreign languages, mathematics, and writing. Tests are administered by the admissions office or the academic department as noted in this catalog.

Final Examinations

No class meetings will be held during the final examination period at the end of the fall and spring semesters. Examination schedules are published in advance in the course registration booklet for each semester. No student may be absent from a final examination except for a compelling, substantiated reason.

Make-up Examinations

Make-up examinations are given at the discretion of the instructor, but no later than six weeks after the start of the next semester in which the student is in attendance or within one year if the student is no longer enrolled at the university.

Examinations for Students with Disabilities

Students with disabilities which require special administration of an examination should consult with the executive assistant to the president for multicultural affairs and disability services about reasonable accommodations that can be arranged.
Incompletes

To receive an incomplete (“INC”) grade in a class, you must request that grade in writing on a form available either at the Registrar’s Office or from department secretaries, and then give that form to your instructor.

The grade of “INC” will become an “F” if it is not removed by the sixth week of the next semester you attend, or after one year if you do not return. An “INC” grade is not removed by repeating the course.

Pass/Fail Option

You may take free elective courses on a pass/fail basis with the approval of the school dean of your major. The purpose of this option is to encourage students to take courses in areas they would like to investigate in addition to those in which they are majoring or concentrating. A maximum of four free elective courses may be converted to pass/fail grading, provided that:

  1. You obtain approval within the first four weeks for full semester courses or the first two weeks for courses scheduled less than a full semester; and
  2. You change no more than one course per semester to pass/fail credit; and
  3. You do not use the course to satisfy a general education requirement, a requirement for a major or minor program, or the foreign language requirement.

Credits taken on a pass/fail basis do not generate quality points and are not included with credits attempted on the standard basis in computing the academic average. Successfully completed pass/fail credits are included in the credits necessary for graduation unless the description of the particular course indicates otherwise. Information regarding changes of grade or pass/fail options can be obtained from the Registrar’s Office.

Appeal Procedure for Final Grade

Academic grading reflects careful and deliberate judgment by the course instructor. Academic evaluation of student performance requires expert consideration of cumulative information and is to some extent subjective.

The university recognizes that in rare instances there may be “palpable injustice(s)” in the determination of a final grade. Students may use the appeal process when they believe there is evidence to show that 1) a final grade was determined by methods and criteria different from those used for determining final grades for others in the same class or 2) the evaluation was made as the result of bias or caprice.

The student shall first confer with the instructor who awarded the grade no later than the end of the fourth week of the next regular semester. In the case of half-semester courses, students shall have the right to begin the appeal process at the conclusion of the course.
If no amicable settlement is reached, the student shall present the instructor with a WRITTEN copy of his/her grievance along with any supporting documentation which shall be considered confidential. The instructor shall respond in writing to the student within five (5) working days. (It is suggested that students prepare a packet of information for the instructor, the chairperson and the dean).

Students, if they wish, shall have the right to choose a mentor/advisor for the purpose of guiding them through the appeal process. Students shall have the right to present their case at each stage of the appeal process. At the student’s request, the mentor/advisor may accompany the student to meetings related to the appeals process as an observer.
If the student is not satisfied, the student, within five (5) working days of receipt of the instructor’s response, may present the case in writing to the appropriate department chairperson who may effect a mutually agreed-upon settlement with the instructor. The department chairperson shall respond in writing to the student within five (5) working days with a copy sent to the instructor.

If the student is not satisfied, the student may, within five (5) working days of receipt of the department chairperson’s response, present the case in writing to the appropriate academic dean who may effect a mutually agreed-upon settlement with the instructor and department chairperson. The academic dean shall respond in writing to the student within ten (10) working days, with copies of the decision sent to the instructor and the department chairperson.

If the student is not satisfied, the student may ask, within five (5) working days of receiving the dean’s decision, that the dean contact the president of the university senate to convene the Ad Hoc Committee on grade appeals. The dean shall forward the request to the senate president within five (5) working days of receipt. The dean shall also notify the academic vice president, in writing, that the senate is being asked to convene an ad hoc committee.

The Ad Hoc Committee on Grade Appeals shall be composed of three members in the rank of tenured professors or tenured associate professors presently serving on the senate, selected in alphabetical order each time the committee is appointed.  If that does not produce a committee of three, the most senior in the rank of tenured associate professors from the instructional faculty presently serving will be added.

The senate president shall appoint the ad hoc committee within five (5) working days and shall notify the student and the instructor of that fact. The senate president shall not discuss the details of the case with the ad hoc committee. The ad hoc committee will convene within five (5) working days. It is the responsibility of the student to present three copies of all material, including any additional material submitted later in the process and relevant to the case to the chair of the ad hoc committee.

The instructors shall submit such materials as requested by the committee and shall have the right to present their case at any stage of the appeal process. The committee shall consider the case and reach a decision within fifteen (15) working days of its convening by the senate president. Following its deliberations, the committee may deny the appeal, in which case the matter shall be closed. If the committee finds that the grading constituted a palpable injustice, as defined above, the case shall be remanded to the instructor for reconsideration. If the instructor disagrees with the finding of the committee, the instructor shall inform the committee and the student within five (5) working days of that fact.

If the student disagrees with the grade change as effected or with the refusal by the instructor following the remand, the student shall request within five (5) working days that the committee make a recommendation to the vice president for academic affairs.

If either the student or the instructor has disagreed, the committee shall then forward its recommendation for a grade to the vice president for academic affairs, who will implement the recommendation of the committee within five (5) working days. The action of the vice president for academic affairs shall be final and binding upon all parties and shall be communicated by the vice president for academic affairs to the student and the instructor.  (rev/approved May, 2001)

Guidelines on Academic Integrity

A student has an obligation to demonstrate honesty in carrying out his/her academic assignments. You may be found guilty of violating this obligation if you plagiarize or cheat.

Definitions

  1. Plagiarism. Plagiarism is presenting the work of others as your own. The “work of others” includes any work bought or borrowed from another student as well as work copied from a book, magazine, newspaper, or other medium. Participation in another’s act of plagiarism is itself an act of plagiarism. To avoid plagiarism, follow this advice from a research paper guide: “You should cite the source of every idea you have learned or formulated from your reading, whether you express the idea in your own words or quote the author directly. The use of two or more consecutive words from a source, when those words express the essence of a writer’s idea or involve distinctive phrasing, is considered a direct quotation and requires the use of quotation marks.” (1) Any material used from another source, whether quoted or paraphrased, must be footnoted.
  2. Cheating. If you use materials other than those approved by the instructor when taking a test, or if you give or receive information during an examination, you are guilty of cheating.

    (1) Cummins-Slade, Writing the Research Paper: A Guide and Sourcebook, p. 122. Copyright © 1979 by Houghton Mifflin Company. Used by permission.

If an instance of academic misconduct is reported by a member of the university community other than the relevant instructor, the vice president or dean of student affairs, or his/her designee, will inform the academic vice president or designee. The academic vice president or the designee will inform the relevant instructor. If disciplinary action seems warranted, the case will be presented to the appropriate judicial hearing officer, board or panel by the vice president of student affairs. The hearing officer, board or panel will inform both the academic vice president and the student affairs vice president (or their designees) of the findings. The academic vice president, in collaboration with the vice president or dean of student affairs, or any of their designees, will inform the dean of the school in which the incident was originally reported that the case has been reviewed and what action, if any, was taken.


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