Academic Services & Procedures

Academic Support Services

Academic Advisement

All undergraduate students who have been formally admitted to the university are responsible for seeking academic advisement and following a program of study to fulfill the requirements for a degree. Program sheets outline degree requirements for all academic majors and are available in the Admissions Office, the Academic Advisement Center, the office of the appropriate school dean and all academic departments.

Students who have not yet decided on an academic major will be advised in the Academic Advisement Center. Those who have declared a major will be advised within the major department. Students are responsible for arranging to meet with an adviser as soon as possible after admission, and for carrying out the decisions made to ensure their progress toward a degree. Advisers are responsible for communicating accurate and up-to-date academic information. Students and advisers must make a commitment to work together to make the advising process effective.

 

Academic Advisement Center

Advisers: Isabel Carvalho, Irene Duffy, Dianne Olsen & Lisa Peck

Designed for students who have not yet decided on an academic major, the center provides up-to-date information on all academic programs. Advisers are available to assist students in selecting courses and in determining a field of study. The center is located in Higgins Hall, Room 214, (203) 837-8397.

 

Advisement in the Major

Students who have declared an academic major should make an appointment as soon as possible with a faculty adviser in the major department. Some departments pre-assign students to advisers. Whether or not they receive notice of an assignment, students should visit or telephone the department for an appointment. The locations and telephone numbers of all departments may be found in this catalog at the beginning of the section on each school.

 

Academic Advisement for Evening Students

Students who attend classes only in the evenings should contact the Registrar’s Office for advisement. The office is located in Old Main, Old Main 102, (203) 837-9200.

 

Pre-Professional Advisement

Specialized advising is available for students who wish to prepare for professional study at the graduate level (pre-medicine, pre-law, etc.). Please see the section of pre-professional options listed in this catalog.

International Services

International students or individuals with questions regarding international services should contact the international services coordinator in Old Main 108. The Office of International Services assists students and their spouses and dependent(s) in obtaining and maintaining F-1 non-immigrant student status. The office also help students navigate the processes of non-immigrant F1 laws and university procedures. In addition, the office coordinates an international student orientation program and supports other programming that allows students to learn more about US culture.

For matters relating to international services, call International Services Coordinator Missy Gluckmann at (203) 837-3270 or e-mail gluckmannm@wcsu.edu.

 

Learning Centers (TLC) at WestConn

The Learning Centers at WestConn are three professionally staffed, independent labs based in the School of Arts and Sciences that provide academic services for students who need help in specific subjects or who want to improve their study skills. All three labs are connected to WestConn’s mainframe computer with Internet capability and are equipped with IBM computers for student use. The Labs are located on the first floor of Berkshire Hall on the midtown campus and are open weekdays, selected evenings and, when possible, weekends. Students may work one-on-one with staff members and/or student tutors in a friendly, supportive atmosphere. They may choose to work on computers independently or form small study groups. Students are welcome to visit the labs on a drop-in basis or by appointment.

The Tutoring Resource Center (104 Berkshire Hall; 837-9245) is managed by the English department and provides the following services free of charge:
• Individual tutoring assistance to students in all academic disciplines taught at WestConn.
• Workshops and/or individual assistance in areas such as studying, time management, note-taking, reading, outlining, test-taking and research.
• Assistance with second language skills.
• Links to all student services on campus via our Web site at www.wcsu.edu/trc.

The Math Clinic (105 Berkshire Hall; 837-9244), managed by the mathematics department, provides math tutoring on a walk-in basis for students taking math courses at WestConn. Tutoring is done in a friendly and non-threatening manner. Tutors assist students with class material, the use of graphing calculators and mathematical software, homework assignments, and preparation for quizzes or exams. Computers with access to ALEKS, MyMathLab, Derive, Maple, ODE Architect, Geometer’s Sketchpad, Minitab, and other mathematical software are available for student use. The clinic also houses many mathematics textbooks for students’ perusal. Tutoring is provided on a first-come/first-serve basis; appointments cannot be made.

The Writing Lab (106 Berkshire Hall; 837-8728), managed by the English department, is a place where students can improve all aspects of writing: development, style, organization, grammar and mechanics.

 

Library Services

Students at WestConn have access to two university libraries –– the Ruth A. Haas Library on the Midtown campus and the Robert S. Young Library on Westside.

The Haas Library contains approximately 200,000 books and over 415,000 bound periodicals, microforms, audiovisual items, other reference materials, and access to over 10,000 periodicals online. Designated as a Federal Depository Library, Haas has more than 71,000 government documents. Its music collection includes books, scores, CDs, and LPs. Equipment and facilities include circulating laptop computers, portable CD players, 24 networked PC workstations, digital microform reader printers, viewing and listening rooms, private study rooms, and seminar rooms. The Young Library, primarily serving the Ancell School of Business, holds a 6,000 volume core collection of business materials, a reference collection, approximately 200 journal subscriptions in hard copy and/or microform with hundreds more online, and access to a large number of electronic business, general, and law-related databases.

In addition to collections on campus, WestConn students have borrowing and electronic access to library holdings across the CSU System and to the Connecticut State Library in Hartford.

Midtown and Westside Computer Centers

University Computing (UC) supports a diverse computing environment consisting of Windows servers, Windows desktops and laptops, PCs and compatibles, Unix, and Apple computers. Various computer facilities and technology classrooms exist on each of WestConn’s campuses.

The computer centers, located in the Westside Classroom Building, room 117, and at Midtown on the first floor of the Haas Library, offer 40 to 66 desktop computers in each facility. The Midtown Computer Center also has two Macintosh machines. These facilities support a variety of software packages for student convenience including: Microsoft Office, Visual Studio, Netscape and Internet Explorer, Visio and FrontPage. These facilities also support specialized software on various machines per academic requirements and are equipped with both black & white and color laser printers in each facility. Each computer center is equipped with one or more group workstations and a graphic station which offers QuarkXPress, Photoshop, Illustrator, Acrobat and OmniPage. A color scanner is connected to the graphic workstations.

The machines in the computer centers are connected to the university’s network, which allows data and applications to be shared and provides access to the various file servers and/or UNIX systems throughout the campus. All full-time, part-time and graduate students must have a valid WestConnect Card to use the computer facilities at WestConn. These facilities are staffed with student computer center assistants during operational hours, which are posted each semester, intersession and break. The computer center assistants’ main responsibility is to monitor the facilities; however, they provide assistance whenever possible. Students who need extensive help should visit the Student Technology Training Center.

To learn more, visit http://www.wcsu.edu/technology and click on “Classroom/Labs.”

 

Student Technology Training Center

The Student Technology Training Center (STTC) is located on the Midtown campus in the Student Center, Room 225. This facility provides students with a comfortable environment in which to learn technology. The primary goal of the STTC is to improve student life outside the classroom by creating and maintaining an environment in which all students can empower themselves with a practical understanding of current technology. This facility provides tutorials, hardware and software, workshops and individualized attention. The STTC, funded by the student technology fee, is not designed to be a classroom or lab. To this end, the roles and goals of the facility are:

• to be a valuable technological resource to all students, regardless of their level of knowledge of computers and technology;
• to provide an environment in which students feel comfortable exploring and learning a variety of new technologies;
• to provide the technological and intellectual tools necessary;
• to empower students with a better understanding of today’s technology;
• to integrate student life with technology in an effort to better prepare students for today and tomorrow’s classroom environments; and
• to improve student morale outside the classroom, in an effort to increase retention at the university.

The staff of the STTC are dedicated to facilitating the technological empowerment of the university’s student body. Students who visit the STTC can learn about Microsoft Office products, various graphic design software packages, computer equipment and peripherals, the Internet and Webpage design. The facility supports both IBM desktop computers, with CDRW/DVD. Apple computers are equipped with a black & white and color laser printer and scanners. This facility also supports a variety of software packages for student convenience including: Microsoft Office; Visual Studio; Netscape and Internet Explorer; Visio; FrontPage; specialized software on various machines per academic requirements; graphic design software including: QuarkXPress, Photoshop, Illustrator, Acrobat and OmniPage.

To learn more, visit the STTC’s Web site at http://www.wcsu.edu/sttc. If you have any questions or would like to make an appointment with a staff member, call (203) 837-8715.

Midtown and Westside 24-Hour Labs

There are three 24-hour labs, open seven days a week and holidays for student convenience. One lab is located in the Westside classroom building, Room 247c. The other labs are located on the Midtown campus in the Student Center, Room 214, and in the Science Building, Room 127. These facilities support IBM desktops and/or Macintosh desktops and are equipped with at least one black and white laser printer in each facility. To gain access to these labs, students must swipe their WestConnect Card through the facility’s card reader. The 24-hour labs are not staffed but are monitored and maintained regularly. It is the responsibility of each student to use these facilities in accordance with CSU and WestConn’s computer policies. These facilities support Microsoft Office, Visual Studio, Netscape and Internet Explorer.

To learn more, visit http://www.wcsu.edu/technology and click on “Classroom/Labs.” To report any problems, or if you have any questions, please call the University Computing Help Desk at (203) 837-8467.

Student Accounts/Resources

All WestConn students are eligible for the following accounts:

Windows Account –– Students who wish to use any of the computer facilities at WestConn (computer centers, technology classrooms, 24-hour labs, etc.) must obtain a Windows account, which will provide user access to the university’s computers, software and network. Registered students can receive a Windows account at any staffed computer center. Your WestConnect Card is required. To learn more about Windows accounts, visit http://www.wcsu.edu/technology and click on “WestConn Windows Account.”

File Share –– University Computing provides students with network file storage where they may save their academic-related documents and data. Students automatically receive a file share when their Windows account is created or password is reset. When a file share is generated, faculty and other students do not have the ability to read, change or delete files in another person’s file share. To learn more about file shares, visit http://www.wcsu.edu/technology and click on “Fileshares.”

WestConnduit Account –– WestConnduit is WestConn’s campus portal, which provides access to grades, course schedules, academic history and financial aid information.

On WestConnduit, students can register for classes and make payments to the university. Additional features include access to Blackboard Vista, WestConn’s online course management system, campus and personal announcements, the campus events calendar and convenient links to other university resources. Students also will find a convenient link to the WestConn e-mail login page from within WestConnduit.

To log in:
 1. Open a Web browser (Internet Explorer) and go to westconnduit.wcsu.edu.
 2. Your User Name is your WestConn username (ex: jones002).
 3. Your Password is your six-digit WestConnduit PIN.

To learn more about WestConnduit, visit http://www.wcsu.edu/technology/westconnduit.asp.

WestConnduit PIN
Students need a WestConnduit PIN in order to log on to WestConnduit to access their Banner Self-Serve information (grades, course schedules, academic history, financial aid information, online registration, etc.).To access this information, open up a Web browser, log on to WestConnduit (westconnduit.wcsu.edu) and click the “Banner (my info and more)” tab.

Student WestConnduit PIN resets are now automated. To reset your WestConnduit PIN, go to the WestConnduit logon page (westconnduit.wcsu.edu) and click “Reset your password.” Complete all fields in the form and click the “Change PIN” button. Confirmation of your PIN change will be e-mailed to your WestConn e-mail account. You must have a WestConn e-mail account to change your pin. If you would like help resetting your WestConnduit PIN, visit any one of the staffed computer centers on campus. Your WestConnect Card is required. To learn more about WestConnduit PINs, visit http://www.wcsu.edu/technology/students/banner.asp.

E-Learning at WestConn –– Blackboard Vista is a course management system that enables efficient delivery of online education. Many faculty members use Blackboard Vista to enhance their on-ground courses. Students may access their Blackboard Vista courses through WestConnduit (westconnduit.wcsu.edu) by clicking on the “Academic Tools” tab and then the appropriate link in the “My Courses” channel. To learn more about Blackboard Vista, visit http://www.wcsu.edu/technology/vista.

WestConn (E-mail) Account–– All students are strongly encouraged to use WestConn e-mail for all university business. All currently registered students can receive their WestConn e-mail account credentials by visiting a staffed computer center. Your WestConnect Card is required. The WestConn e-mail username and password are both the same as your Windows account credentials. Students will be given a disk quota of at least 5GB for this mail file. To access your WestConn e-mail account:

Open a web browser and go to www.wcsu.edu. Click on “Current Students,” then on “E-Mail Login.” A link to access this login page also can be found on WestConnduit (westconnduit.wcsu.edu).

To learn more about WestConn e-mail, visit www.wcsu.edu/technology and click on “WestConn E-mail.”

Help –– If you need assistance with using any of these accounts/resources, please visit a staffed computer center for help or visit the Student Technology Training Center for more individualized assistance.

Technology Classrooms

All WestConn classrooms are equipped with technology, offering ideal hands-on learning environment for both students and instructors. Two types of technology classrooms exist at the university. One type includes the basic standardized technology, including a projector, instructor workstation, VCR/DVD and laptop connection. The other is a multi-station technology-equipped classroom containing the basic standardized technology described above and also includes student workstations and a printer.

For more information on WestConn’s technology classrooms, visit www.wcsu.edu/technology/techgrid.asp.

Guidelines and Policies for Computer Use

http://www.wcsu.edu/technology/computerusepolicy.asp

The Office of University Computing offers free services on various computer systems to all members of the university community (i.e., faculty, students and staff). The following delineates the current policies on software ownership, software copying, access capabilities to computer facilities, and guidelines and responsibilities for users of these resources. The general principle underlying these policies and guidelines is that the computing facilities are a resource available to the WestConn community for educational and research purposes. Users must assume responsibility for their software and equipment to minimize costs and avoid damage.

These guidelines are not intended to be an exhaustive list. Rather, they are meant to establish the spirit in which the facilities should be used.

I. General Policies                                                                                                                      A. Software Ownership.
This section represents policy adopted in February, 1985 along with January, 1987 revisions by the board of Governors for Higher Education.

1. Software Conversion. It shall be the policy of the state system of higher education that the end product of any work done by a student from any of the state’s public colleges or universities to convert, modify or update state-owned software shall be owned by the state.

2. Software Creation (state-owned). If a student from any college or university receives monetary remuneration from the state for creating software, including source code and/or documentation, it shall belong to the state.

3. Software Creation (student-owned and state-licensed). Software belongs to the student but shall be licensed gratis to the state for use/or modification under the following conditions:

a. The state, at the inception of the project, informs the student in writing of the state’s intention to use the software; and/or

b. The student uses state computer resources to create software. The state shall not have any other rights to such software.

4. Software Creation (student-owned). Any software developed by a student, unless it is covered under policy statements 1, 2 or 3 above, or is produced under the provisions of a grant or an agreement with an outside funding agent, is owned by the student.

5. Software Copying. Each constituent unit in the state system of higher education shall have policies in place regarding the use and copying of software and/or
documentation to protect against lawsuits by vendors.

B. Software Copying.
1. All software and manuals are copyright protected by the software vendor. Any user attempting to copy the software shall be subject to prosecution by the software vendor.

2. Any person who has been authorized to use the computing resources shall be expected to regard all copyrighted or proprietary information which may thereby become available to him/her as confidential, unless he/she obtains from the appropriate person written permission to copy, modify, or otherwise use any part of it.

3. Users shall not copy system files nor shall they attempt to access or modify such files or software components or computer management programs and data, except for specifically approved purposes.

II. General Guidelines
A. The computer facilities are available for academic university work only. No commercial work is allowed.

B. A user’s programs and data should be treated as his/her private property. Users must not attempt to access or make use of any other user’s programs or data without the permission of the user concerned.

C. The granting of access to WestConn’s computer systems presupposes that the user is knowledgeable in the use of the existing computer facilities. Users should realize that the computer center staff is limited in the amount of time they can spend assisting them with extensive problems.

D. Printer output represents very real, measurable costs to the computer center. Users should be careful to avoid wasting these resources.

E. Responsibility for a computer account belongs to the individual to whom the account was issued (the account owner). No account owner shall furnish any other person(s) with the password to their account. Unless otherwise authorized by the computer center, only the person to whom an account was issued should be using the account.

F. Any computer user who knowingly or continually violates the policies governing the use of accounts, equipment and resources will have his/her account withdrawn and such misuse may result in disciplinary and/or legal action.

III. Account Policies & Guidelines
A. Policies.

For classification purposes, there shall be two types of accounts available to members of the WCSU community:

a. Student Accounts. Students must request accounts from a staffed computer center. Requests must be made in person.

b. Faculty/Staff Accounts. Faculty/Staff members must obtain a WestConn Windows account in order to logon to machines in the computer centers, technology classrooms, offices and other networked computers on campus. Any faculty/staff member can receive a Windows account by having their department chair or department secretary send an e-mail to request_university_computing@wcsu.edu.

B. Guidelines.
1. Users have the right to expect that their work will remain secure and private. University Computing cannot readily determine if the use of an account by another individual is appropriate, so users should only use their own accounts. Account
owners can assist in assuring privacy of their work by using a password that is not obviously a nickname or initials.

2. University Computing reserves the right to access users’ data and programs for appropriate management purposes (e.g., making back up copies and to ensure system integrity).

IV. Microcomputer Policies & Guidelines
Only individuals who have been issued a valid WestConnect ID card are authorized to use WestConn’s computer facilities.

Connecticut State University Computer Policy on Student Use of University Computer Systems and Networks

http://www.wcsu.edu/uc/csunetpol.asp

 
1. University computer systems and networks are provided for student use as a part of the academic program. Students are encouraged to become proficient in the use of computers as a means of enhancing their educational experience. However, widespread student use also necessitates certain rules of computer conduct. Computer misconduct can result in restrictions on or revocation of computer access privileges.

2. University computer systems and networks constitute an expensive and valuable resource. The capacity of this resource to fulfill all the legitimate academic and administrative needs of students, faculty, and staff is limited.

3. Student users have a responsibility to use university computer resources in an efficient, ethical and lawful manner.

4. The university has a right and a duty to protect its valuable computer resources and to restrict student access to uses that are strictly related to the students’ university-related programs as well as reasonably limited in time. The university reserves the right to define what are unauthorized student uses.

5. The chief computer administrator or designee(s) at each university in the CSU System and at the System Office may monitor student-user accounts, files and/or log-in sessions for appropriate management purposes. Such purposes include, but are not limited to, performing archival and recovery procedures, evaluating system performance and ensuring system integrity and security.

6. Upon identifying a violation of the policy which constitutes an immediate, clear danger to the
university computer systems or networks the chief computer administrator or designee(s) at each university and in the System Office may immediately limit or suspend a student’s access to university computer resources with immediate notification of charges and actions to the appropriate chief student affairs administrator or designee(s). This emergency
suspension of computer use will then follow the student judicial procedures for “Interim Suspension” as provided in the CSU Student Rights and Responsibilities and Judicial Procedures document.

7. Violations of university computer policy, which do not constitute an immediate, clear danger to the university computer systems or networks will be referred to the regular student disciplinary process.

8. Student computer offenses, which are included as number 25 in the Appendix of Punishable Offenses in the CSU Student Rights and Responsibilities and Judicial Procedures, are as follows:

A. Unauthorized use of university computers and/or peripheral systems and networks;

B. Unauthorized access to university computer programs or files;

C. Unauthorized alteration or duplication of university computer programs or files;

D. Any deliberate action to disrupt the operation of university computer systems which serve other members of the university community, including all networks to which university computers are connected;

E. Use of university computer systems and networks for committing crimes, violating civil laws, or violating university rules.

9. UNAUTHORIZED USES for students include but are not limited to the following:

A. Computer games which are not assigned course work;

B. Development or transmitting of chain letters;

C. Entering or transmitting commercial advertisements or solicitations;

D. Entering or transmitting political campaign material relating to elections held outside the
university;

E. Entering or transmitting obscene material;

F. Sexual harassment or other forms of harassment aimed at others or otherwise threatening others;

G. Sharing one’s own computer account with others or using another person’s account;

H. Violation of copyright laws or using copying software in ways that violate the terms of the license;

I. Entering or transmitting computer viruses or any form of intentionally destructive programs;

J. Intentional disruption of network services;

K. Connecting any device to the network without permission;

L. Copying, modifying, replacing, or deleting any other user’s account or any software used for system management;

M. Harming university computer equipment;

N. Uses which violate rules developed at each university which are necessitated by facilities limitations or other circumstances unique to each university.

CSU Electronic Monitoring Policy

http://www.wcsu.edu/hr/policies/electronicmonitoring.html

 
The Connecticut State University System deems it necessary and advisable and in the best interest of the university communities of Eastern, Central, Southern and Western Connecticut State Universities and the System Office, to raise awareness and emphasize legal considerations concerning information technology devices in use throughout the system.

There are several information technology devices in use in the CSU System. These devices are property of the State of Connecticut; use thereof by the user is restricted to the performance of official State business or activities approved through the collective bargaining process. Information related to usage and utilization of these devices and the overall CSU technological environment is constantly being collected.

The Connecticut State University System information technology infrastructure includes a telephone system, a communications network, Internet access, computer servers and computer workstations. Information related to the usage of this infrastructure is collected and logged. All users of these devices are hereby advised and notified that these devices produce data and reports related to information stored, sent and retrieved for the purposes of recording usage and utilization. While system personnel do not review the contents of this material except when necessary in the course of the discharge of official duties and as permitted by law, each user should know and is hereby notified that all such information is subject to subpoena, discovery, the Connecticut Freedom of Information Act and such other disclosure processes as may be authorized by law.

This notice is issued pursuant to the provisions of Public Act 98-142.

 

Course Load

Undergraduate Full-Time/Part-Time Status

Full-time Status: Minimum of 12 credits/semester
Standard credit load: 15 credits/semester
Maximum credit load: *17.5 credits (five 3-4 credit courses)/semester

Note: Any load above the maximum requires the approval of the school dean.

* Music majors and students in the University Scholars Program may carry up to 21 credits per semester.

Part-time Status: Fewer than 12 credits/semester

Note: Part-time students pay fees at the per-credit hour rate.

Class Determination

A student’s class standing is determined by the number of credits the student has successfully completed.

 

First-year Student (Freshman)

 

1st Semester – fewer than 15 credits

2nd Semester – 15 to 29.5 credits

 

Second-year Student (Sophomore)

 

3rd Semester – 30 to 44.5 credits

4th Semester – 45 to 59.5 credits

 

Third-year Student (Junior)

 

5th Semester – 60 to 74.5 credits

6th Semester – 75 to 89.5 credits

 

Fourth-year Student (Senior)

 

7th Semester – 90 to 104.5 credits

8th Semester – 105 or more credits

 

Registration for Courses

Students enrolled at the university register for courses in advance of the fall and spring semesters, winter intersession, and summer sessions, on a schedule announced by the registrar.

Students should seek the help of their faculty adviser when selecting courses. They must meet the prerequisites for courses or, when necessary, obtain specific permission from the instructor to enroll.

For details, go to the university’s Web site at www.wcsu.edu and click the Course Registration link in the right-hand directory. Or, you may call the Registrar’s Office at (203) 837-9200.

 

Proficiency Requirements for Mathematics & Writing

The Board of Trustees of the Connecticut State University has adopted a policy requiring all students to demonstrate college-level proficiency in writing and mathematics within the first 24 credits of their work toward a degree.

Students whose placement scores place them into skills courses below the college level (ENG 098 and/or MAT 098) must meet the proficiency requirement by passing these courses within their first 24 credits at the university. They will have five opportunities to do so: (1) summer session prior to their first academic year; (2) fall semester; (3) winter intersession; (4) spring semester; (5) summer session prior to their second academic year. Students admitted for the spring semester may meet the requirement during (1) winter intersession; (2) spring semester; (3) summer session; (4) fall semester; (5) winter intersession prior to their second academic year.

Students who do not successfully complete the proficiency courses within the periods stated above will not be allowed to register for credit courses at a university within the CSU system until they pass these courses or the equivalents elsewhere.

Proficiency Requirement Appeals Procedure

For students who have not fulfilled their proficiency course requirement within the 24 credits permitted by the Board of Trustees resolution of July 2003:

1. Students who enter the university beginning fall semester 2004 are subject to the resolution concerning proficiency courses (CSU Board of Trustees, July 16, 2003).

2. Students will be notified of this requirement when they enter the university and they will receive regular reminders from their school dean until completion.

3. A student who needs to demonstrate proficiency but who fails to complete the requirement within his/her first 24 credits at the university will be notified by the school dean that no further registration for credit course will be permitted at any CSU institution until the required proficiency courses or their equivalents have been successfully completed elsewhere.

4. A student may appeal the suspension by responding in writing to the dean within two weeks of notification. This deadline may be extended only if the student is unable to respond because of hospitalization or other reason beyond his/her control.

a. To support the appeal, only reasons beyond the students’ control can be considered, such as medical emergency, leave of absence, or family leave.

b. All reasons must be supported by evidence.

c. For further support, the student’s record must show evidence of academic progress.

5. The dean will respond to the student in writing within two weeks of receiving the appeal.

a. An extension of time to meet the requirement may be granted at the dean’s discretion after review of the evidence

b. Extensions may not exceed one additional academic semester.

Adding Courses

To add courses, you must make your request before the fourth class session for courses which meet three times a week or before the third class session for courses which meet twice a week. Any requests later than the first week of classes will require the approval of the department chairperson. Added courses that result in an overload (more than 17.5 credits) also need the approval of the dean.

Note: The dean of the school reserves the right to make changes in personnel and to cancel, if necessary, any course offered (including Student Developed Study). The dean also reserves the right to limit class size and to refuse registration when limits have been reached.

 

Dropping Courses

You may drop a course during the first week the course is offered. Dropped courses do not appear on your record. If dropping a course results in a student’s credit load falling below full-time status (12 credits), the student must withdraw from that course. The course will then appear on your academic record with a grade of “W.” (See Withdrawal from a Course)

Undergraduate Repeat Policy:

Students may repeat courses in which a grade of “C-” or lower was obtained during their tenure at Western Connecticut State University. Students are limited to repeating 17 credits, and no course shall be repeated more than once. The most recent grade of a repeated course will automatically be calculated into the student’s GPA and degree requirements. The original grade received in the repeated course will not be calculated into the GPA, but will remain seen on the student’s official transcript for the University. This policy applies to undergraduate courses at WCSU only, and is effective with the academic semester beginning Fall 2008.

Any course designated as X98 (Faculty Developed Study) or X99 (Student Independent Study) are excluded from this policy.

Taking a Course at Another Institution

If you are enrolled at WestConn, but wish to take courses at other accredited institutions, you may not receive credit unless you obtain prior approval from the dean of your school. The form for such approval is available in the dean’s office. A minimum grade of “C” is required for transfer of credit.

A policy agreed to by both the Connecticut State University and Connecticut Community College systems requires that mathematics courses taken at a community college, on or after the fall 2001, must have had a prerequisite of intermediate algebra in order to be transferred to WestConn and meet general education requirements.

Auditing a Course

Students may audit any course with permission of the instructor. Auditors are subject to those conditions established by the instructor. You must obtain approval to audit within the first four weeks for full semester courses or within the first two weeks for courses scheduled less than a full semester. Audited courses carry no credit. Audit forms, obtained at the Registrar’s Office, must be signed and completed within the time period stated for the audit grade to be assigned.

Withdrawal from Courses

You may withdraw from a full-semester course, without penalty, until the end of the tenth week of the semester. Withdrawals are recorded on your transcript with a grade of “W.” There is no academic penalty attached to this grade. Withdrawals after the tenth week of a course normally result in an automatic penalty grade of “WF.” Withdrawals through the tenth week must be initiated by you in the Registrar’s Office. If you wish to initiate a later request for withdrawal from a course without penalty, you must do so through a conference with your instructor. Withdrawal without penalty refers only to academic penalty (i.e., failure).

Withdrawal may affect your attainment of satisfactory progress as defined by financial aid, housing, athletic eligibility and other policies. Withdrawal deadlines for other than full-semester courses are posted at the Registrar’s Office.

Withdrawal or Leave of Absence from WestConn

Students who may find it necessary to withdraw from the university should follow the formal withdrawal procedure by completing a withdrawal form obtained from the office of the appropriate school dean. Students who plan to withdraw for a period of no more than one year (i.e., two academic semesters) may apply for a leave of absence. This special type of student withdrawal is requested by the same procedure as above.

Grades, Honors & Good Standing                                          

Attendance Policy

Students are required to observe the attendance regulations announced by the instructors for those courses in which they are enrolled.

Minimum Student Preparation Hours

The university expects all students to devote a minimum of two hours of preparation for each hour of class time.

Grading System

The following grades and associated numerical values are used on academic records:

A 4.0

A- 3.67

B+ 3.33

B 3.0

B- 2.67

C+ 2.33

C 2.0

C- 1.67

D+ 1.33

D 1.0

D- .67

F 0.00

P Pass on Pass/Fail Option

FP Fail on Pass/Fail Option

AUD Audit

INC Incomplete

W Officially Withdrawn

WF Withdrawn Failing. This grade has academic penalty equivalent to an “F” and is received if you stop attending class without officially withdrawing, or if you withdraw after the official         withdrawal date without permission of your instructor.

WFP Withdrawn failing from a Pass/Fail course

RM or RP These grades are given in specified courses to permit you to improve competence  without academic penalty. Required courses in which a student receives an RP must be repeated. The RM grade requires a student to work with the instructor to correct specified weaknesses until a level of competence of “C” or better has been attained.

Courses in which the RM or RP grade is allowed to be given:
CHE 100 MAT 098/100
COM 160/161/162 PHY 110/111
WRT 098 FR 161/162/163/164
WRT 099 GER 161/162/163/164
WRT 101 IT 161/162/163/164
SPA 161/162/163/164

Quality Points (Grade Point Average)

In order to determine a student’s grade-point average (GPA), letter grades are assigned numerical values. The numerical weight given each grade is then multiplied by the number of credits (semester hours) assigned to each course. For example, a grade of “B” in a three-credit course would merit nine (3.0 x 3 = 9.0) quality points.

Your GPA is determined by dividing the total number of quality points by the number of credits attempted. Grades of INC, P, FP, WFP, W, AUD, RP and RM carry no quality points, and the credits for courses with those grades are not considered in the total credits attempted; therefore, they have no effect on your GPA.

Courses that are transferred to WestConn from another institution are not included in the determination of your GPA.

If you fail a course and then repeat it, both grades will appear on your permanent record and both the “F” and the second grade will be used in determining your cumulative GPA.

Grade Reports
You can access your grades by logging onto WestConnduit.wcsu.edu. If necessary, grades can be mailed if a request is made at the Registrar’s office.

Transcript Policy
A university transcript is a complete, unabridged academic record, without deletions or omissions, which provides information about a student from one institution or agency to another. The university prepares and issues two categories of official transcripts:

An official transcript presents a listing of courses for which the student enrolled and the grade for each course with the original signature of an authorized official, and bears the legal seal of the university. An official transcript is sent directly from the university to another institution or agency and is not given directly to you.

• An official transcript also may be issued to the student. All current and former students may request a transcript for their personal use. This transcript is stamped “ISSUED TO STUDENT.”

• A $5 fee will be charged for each transcript issued.

Note: Transcripts will not be issued if you have any outstanding fees (e.g. parking tickets, library late fees).

 

Honors

Dean’s List

Eligibility for dean’s list each semester requires satisfactory completion of a minimum of 12 graded semester hour credits with a 3.5 semester average. Also eligible are full-time students whose minimum of 12 credits includes course work required in their programs of study that must be taken with a pass/fail option, excluding credits that do not count toward graduation, and whose semester and cumulative average is 3.5.

Graduation Honors

To be eligible for graduation honors, you must earn a minimum of 45 semester hours of quality point-bearing credit at WestConn. No pass/fail credits or transfer credits are included in this minimum. Graduation honors standards are based on your cumulative grade point average and are awarded as follows:

Summa Cum Laude    3.9 to 4.0
Magna Cum Laude      3.7 to 3.89
Cum Laude                  3.5 to 3.69

Good Standing

In order to remain in good academic standing and be granted a diploma from the university, you must maintain a cumulative average of at least 2.0 (“C”). Professional curricula and some major programs have additional and/or higher academic standards which the student must meet at specific intervals.

Academic Warnings

Log on to WestConnduit.wcsu.edu to access your midsemester grades. If you receive a midsemester grade of “D,” “F,” or “INC,” consider this report a warning that you may be placed on academic probation. Any grade of “D” or “F” during the semester also constitutes an academic warning and may result in academic probation.

Academic Probation

Academic probation letters from the dean are sent at the end of the semester to each first semester freshman with a grade-point average below 1.7 and to all other students with averages below 2.0. If placed on probation, you must meet with your academic adviser to review your program requirements, course selections, credit loads and other pertinent information.

The probationary period will commence the semester following the one for which the letter of probation was issued. The dean will review the student’s activities during the period of probation.

Probation is for one semester. If you do not achieve an acceptable average by the end of the semester you are on probation, you may be suspended for academic deficiency.
Students on probation should consider a semester course load of 12 credit hours and limit their participation in extra-curricular activities. Appeals to these policies should be made to the appropriate dean who, for extenuating circumstances only, may waive the policy.

Note: Individual schools or programs may have standards for probation and dismissal from the school or program which are higher than the university’s standards. A student can be on probation or be dismissed from a school or program and still be in good standing at the university.

Academic Suspension

A student suspended for academic reasons is no longer a degree candidate. A suspended student may, however, enroll in up to seven credits per semester in evening classes as a nonmatriculant. A student may reapply for admission when his/her cumulative grade-point average reaches the minimum university, department or school admission criterion. Eligibility for readmission does not automatically lead to readmission to WestConn but only to consideration for readmission by the director of University Admissions.

Credits earned at other institutions are not used to raise a student’s cumulative grade point average. Students who, for academic reasons, are suspended a second time will be dismissed and are not eligible for readmission except under the Fresh Start Policy.

Examinations

Placement Examinations

Placement tests are given in specified subject areas to ensure that students are assigned to courses at an appropriate level of knowledge and skill. Subject areas which require testing for placement include chemistry, foreign languages, mathematics, and writing. Tests are administered by the admissions office or the academic department as noted in this catalog.

Final Examinations

No class meetings will be held during the final examination period at the end of the fall and spring semesters. Examination schedules are published in advance on WestConn’s Web site, www.wcsu.edu. No student may be absent from a final examination except for a compelling, substantiated reason.

Make-up Examinations

Make-up examinations are given at the discretion of the instructor, but no later than six weeks after the start of the next semester in which the student is in attendance or within one year if the student is no longer enrolled at the university.

Examinations for Students with Disabilities

Students with disabilities, who require special administration of an examination, should contact the coordinator of AccessAbility Services at (203) 837-8946 in the Student Center 207 to discuss reasonable accommodations.

Incompletes

To receive an incomplete (“INC”) grade in a class, you must request that grade in writing on a form available either at the Registrar’s Office or from department secretaries, and then give that form to your instructor.

The grade of “INC” will become an “F” if it is not removed by the sixth week of the next semester you attend, or after one year if you do not return. An “INC” grade is not removed by repeating the course.

Pass/Fail Option

You may take free elective courses on a pass/fail basis with the approval of the school dean of your major. The purpose of this option is to encourage students to take courses in areas they would like to investigate in addition to those in which they are majoring or concentrating. A maximum of four free elective courses may be converted to pass/fail grading, provided that:

1. You obtain approval within the first four weeks for full semester courses or the first two weeks for courses scheduled less than a full semester; and

2. You change no more than one course per semester to pass/fail credit; and

3. You do not use the course to satisfy a general education requirement, a requirement for a major or minor program, or the foreign language requirement.

Credits taken on a pass/fail basis do not generate quality points and are not included with credits attempted on the standard basis in computing the academic average. Successfully completed pass/fail credits are included in the credits necessary for graduation unless the description of the particular course indicates otherwise. Information regarding changes of grade or pass/fail options can be obtained from the Registrar’s Office.

Grade Appeal Policy

Western Connecticut State University, Student Handbook 2008-09, p. 94

When disagreements occur between student and instructor on the accuracy of a grade, the university regards it as important for the matter to be settled within a reasonable period of time. A specific procedure is in place that ensures students will get an impartial hearing of such a complaint.

Academic grading reflects careful and deliberate judgment by the course instructor. Academic evaluation of student performance requires expert consideration of cumulative information and is to some extent subjective.

The university recognizes that in rare instances there may be “palpable injustice(s)” in the determination of a final grade. Students may use the appeal process when they believe there is evidence to show that 1) a final grade was determined by methods and criteria different from those used for determining final grades for others in the same class or 2) the evaluation was made as the result of bias or caprice.

Student confers with instructor:
The student shall first confer with the instructor who awarded the grade no later than the end of the fourth week of the next regular semester. In the case of half-semester courses, students shall have the right to begin the appeal process at the conclusion of the course.

Written grievance to professor:
If no amicable settlement is reached, the student shall present the instructor with a WRITTEN copy of his/her grievance along with any supporting documentation which shall be considered confidential. The instructor shall respond in writing to the student within five working days. (It is suggested that students prepare a packet of information for the instructor, the chairperson and the dean).

Ability to choose a mentor/advisor:
Students, if they wish, shall have the right to choose a mentor/advisor for the purpose of guiding them through the appeal process. Students shall have the right to present their case at each stage of the appeal process. At the student’s request, the mentor/advisor may accompany the student to meetings related to the appeal process as an observer.

Written grievance to department chair:
If the student is not satisfied, the student, within five working days of receipt of the instructor’s response, may present the case in writing to the appropriate department chairperson who may effect a mutually agreed-upon settlement with the instructor. The department chairperson shall respond in writing to the student within five working days with a copy sent to the instructor.

Written grievance to academic dean:
If the student is not satisfied, the student may, within five working days of receipt of the department chairperson’s response, present the case in writing to the appropriate academic dean who may effect a mutually agreed-upon settlement with the instructor and department chairperson. The academic dean shall respond in writing to the student within ten (10) working days, with copies of the decision sent to the instructor and the department chairperson.

Written grievance submitted to university senate president by dean (for ad hoc committee):
If the student is not satisfied, the student may ask, within five working days of receiving the dean’s decision, that the dean contact the president of the University Senate to convene the Ad Hoc Committee on Grade Appeals. The dean shall forward the request to the senate president within five working days of receipt. The dean shall also notify the provost/academic vice president, in writing, that the senate is being asked to convene an ad hoc committee.

The Ad Hoc Committee on Grade Appeals shall be composed of three members of the instructional faculty in the ranks of tenured professors or tenured associate professors presently serving on the senate, selected in alphabetical order each time the committee is appointed.

The senate president shall appoint the ad hoc committee within five working days and shall notify the student and the instructor of that fact. The senate president shall not discuss the details of the case with the ad hoc committee. The ad hoc committee will convene within five working days. It is the responsibility of the student to present three copies of all material, including any additional material submitted later in the process and relevant to the case to the chair of the ad hoc committee.

Professor submits materials as requested by ad hoc committee:
The instructors shall submit such materials as requested by the committee and shall have the right to present their case at any stage of the appeal process. The committee shall consider the case and reach a decision within 15 working days of its convening by the senate president.

Committee decisions and next steps:
Denial:
Following its deliberations, the committee may deny the appeal, in which case the matter shall be closed.

If palpable Injustice is found:
If the committee finds that the grading constituted a palpable injustice, as defined above, the case shall be remanded to the instructor for reconsideration. If the instructor disagrees with the finding of the committee, the instructor shall inform the committee and the student within five working days of that fact.

Student requests committee to recommend to provost:
If the student disagrees with the grade change as effected or with the refusal by the instructor following the remand, the student shall request within five working days that the committee make a recommendation to the provost/vice president for academic affairs.

If either the student or the instructor has disagreed, the committee shall then forward its recommendation for a grade to the provost/vice president for academic affairs, who will implement the recommendation of the committee within five working days.

Action of the provost is final and binding upon all parties:
The action of the provost/vice president for academic affairs shall be final and binding upon all parties and shall be communicated by the provost/vice president for academic affairs to the student and the instructor.

 

ACADEMIC HONESTY POLICY   

 

1. PURPOSE

This is Western Connecticut State University’s policy on Academic Honesty.

 

2. POLICY


2.1 Principles

2.1.1 Academic Honesty Code
A student has an obligation to demonstrate honesty in carrying out his/her academic assignments.

2.1.2 Faculty Responsibility
Faculty members are responsible for knowing the principles and procedures of the Academic Honesty Policy, and for enforcing the policy when academic honesty violations occur. Faculty members must also remind students of the Academic Honesty Policy and help them comply with it.

2.1.3 Student Responsibility
Students are responsible for maintaining the academic integrity of the university by following the Academic Honesty Policy. Students are responsible for doing their own work and avoiding all forms of academic dishonesty.

2.2 Academic Honesty Violation
The most common academic honesty violations are cheating and plagiarism. Cheating and plagiarism are complex issues, therefore we offer the following definitions.
Cheating includes, but is not limited to:
• Submitting material that is not one’s own
• Using information or devices that are not allowed by the faculty member.
• Obtaining and/or using unauthorized material.
• Fabricating information.
• Violating procedures prescribed to protect the integrity of a test, or other evaluation exercise.
• Collaborating with others on assignments without the faculty member’s consent (not be confused with tutoring in the university learning centers).
• Cooperating with or helping another student to cheat.
• Having another person take an examination in the
student’s place.
• Altering exam answers and requesting that the exam be regraded.
• Communicating with any person during an exam, other than the faculty member or exam proctor.

Plagiarism includes, but is not limited to:
• Directly quoting others without using quotation marks or indented format to identify them.
• Using sources of information (published or unpublished) without identifying them. This can be one’s own past work.
• Paraphrasing materials or ideas of others without
identifying the sources.

2.3 Resolution of Academic Honesty Violations
A student involved in an academic honesty proceeding may continue to attend all classes until the matter is resolved.

2.3.1 Action Initiated by the Faculty Member
If a faculty member believes a student has committed an academic honesty violation, the faculty member should complete the Academic Honesty Report (Appendix A). The faculty members will request a meeting with the student within five university calendar days (excluding Saturdays, Sundays, and holidays) to attempt to resolve the incident. As a result of this meeting, if the faculty member determines a violation has occurred, he or she should give the student a copy of two things: (a) this policy statement, and (b) the completed Academic Honesty Report (Appendix A). The faculty member retains a copy of the Academic Honesty Report of this incident, and forwards a copy of the Academic Honesty Report to the faculty member’s department chair, school dean, graduate dean (if applicable), and dean of students. The faculty member may assign a penalty; see section 2.5 below. If the faculty member is unable to contact the student, or if the student fails to meet with the faculty member, the faculty member may assign the penalty. If a penalty is assigned, the faculty member will send the student a copy of this policy statement and a completed Academic Honesty Report (Appendix A). The faculty member will send these documents by registered mail to the student’s current mailing address on file with the university, and provide a copy to the faculty member’s department chair, school dean, graduate dean (if applicable), and dean of students. The final grade for the course will not be recorded in the Registrar’s Office until all of the student’s rights to appeal have been exhausted.

2.3.2 Appeal Procedures
If the student does not admit responsibility for the incident or does not accept the penalty proposed by the faculty member, the student may appeal first to the faculty member’s department chair, then to the dean of the faculty member’s school, and then to the Senate Ad Hoc Committee on Grade Appeals. If the student does not appeal, the decision of the faculty member stands and a copy of the Academic Honesty Report will be forwarded by the faculty member’s department chair, school dean, graduate dean (if applicable), and dean of students, where it will be filed for future reference.

2.3.2.1 Department Hearing
Within five university calendar days of the department chair’s notification to the student that a penalty has been assigned (within an academic long semester, excluding Saturdays, Sundays and holidays), the student or the faculty member may submit a written appeal to the dean of the faculty member’s school. This meeting should take place within five university calendar days of the student’s request. As a result of this meeting, the department chair will complete an Academic Honesty Report (Appendix A) and with the consent of the faculty member, affirm, deny, or modify the original penalty assigned by the faculty member. Within five university calendar days of the meeting, the department chair will forward copies of the completed Academic Honesty Report to the student, the faculty member, and the school dean, the graduate dean (if applicable), and the dean of students. Copies of the report will be sent by registered mail (with return receipt) to his/her current mailing address on file with the university. Within ten university calendar days of the department chair’s decision, the student or the faculty member may appeal the department chair’s decision to the dean of the faculty member’s school. If the decision is not appealed, the department chair will send a copy of the Academic Honesty Report to the faculty member’s school dean, the graduate dean (if applicable), and to the Office of the Dean of Students, where it will be filed for future reference.

2.3.2.2 Dean’s Review
Within five university calendar days of the department chair’s notification to the student that a penalty has been assigned (within an academic long semester, excluding Saturdays, Sundays and holidays), the student or the faculty member may submit a written appeal to the dean of the faculty member’s school. This written appeal should ask the dean to review the department chair’s decision and explain why the student or faculty member believes that the department chair’s decision was wrong. Within ten university calendar days from the time the written appeal is received in the dean’s office, the dean will determine if the department chair’s action should be upheld or overturned and will communicate his/her decision in writing to the student by registered mail, and inform the faculty member, the department chair, the graduate dean (if applicable), and the dean of students. Within ten university calendar days of the dean’s decision, the student or the faculty member may appeal the dean’s decision to the Senate Ad Hoc Committee on Grade Appeals (see page 37 of the 2005-2006 Undergraduate Catalog). If the decision is not appealed, the dean will send a copy of the Academic Honesty Report along with the results of the dean’s review of the report to the student, the faculty member, graduate dean (if applicable), and the office of the dean of students, where it will be filed for future reference. Students may still be subject to further disciplinary action by the university through the student code of conduct, administered by the dean of students (or his/her designee).

2.3.2.3 Senate Ad Hoc Committee on Grade Appeals
If the student or faculty member is not satisfied, he/she may ask, within five (5) university calendar days (excluding Saturdays, Sundays and holidays) of receiving the school dean’s decision, that the school dean contact the president of the university senate to convene the Ad Hoc Committee on Grade Appeals. The school dean shall forward the request (along with all relevant materials) to the senate president within five (5) university calendar days (excluding Saturdays, Sundays and holidays) of receipt. The dean also shall notify the provost/V.P. for Academic Affairs, in writing, that the senate is being asked to convene an ad hoc committee.

The Ad Hoc Committee on Grade Appeals shall be composed of three members of the instructional faculty in the ranks of tenured professors or tenured associate professors presently serving on the senate, selected in alphabetical order each time the committee is appointed.

The senate president shall appoint the ad hoc committee within five (5) university calendar days and shall notify the student and the faculty member of that fact. The senate president shall not discuss the details of the case with the ad hoc committee. The ad hoc committee will convene within five (5) university calendar days (excluding Saturdays, Sundays and holidays).

The committee shall consider the case and reach a decision within fifteen (15) university calendar days (excluding Saturdays, Sundays and holidays) of its convening by the senate president. Following its deliberations, the committee may deny, affirm or modify the appeal. The committee shall then forward its recommendation to the Provost/V.P. for Academic Affairs, who will implement the recommendation of the committee within five (5) university calendar days (excluding Saturdays, Sundays and holidays). The action of the Provost/V.P. for Academic Affairs shall be final and binding upon all parties, and shall be communicated by the Provost/V.P. for Academic Affairs to the student and the faculty member (with copies to the department chair, school dean, graduate dean (if applicable), and dean of students).

2.4 Maintenance of Academic Honesty Reports
The Office of the Dean of Students will maintain a copy of each Academic Honesty Report filed on a student until that student’s graduation or permanent suspension of studies. Students will be assumed to have permanently suspended their studies at WCSU if they go five years without enrolling for any coursework. Faculty members or administrators investigating allegations of academic honesty violations may request that the Office of the Dean of Students release them any previous reports that have been filed on the student against whom the current allegations are being made.

2.5 Penalties
The penalty for an academic honesty violation on a significant course requirement such as a final copy of a term paper/project or final examination shall be an “F” for the course. The penalty for academic honesty violations in other coursework will be left to the discretion of the faculty member and may be modified upon appeal. When an academic honesty violation includes flagrant behavior, such as having a substitute take an exam or stealing an exam, the faculty member also shall refer the matter to the Office of the Dean of Students for disciplinary action pursuant to the CSU Student Code of Conduct. The Office of the Dean of Students also may initiate disciplinary action against a student with repeated academic honesty violations.

3. REVIEW AND RESPONSIBILITIES

1-Provost/V.P. for Academic Affairs and V.P. for Student Affairs
2-University Senate
3-President

Review: Every three years (and as needed)
President
Policy History
Issue #1: 2006
Issue #2:

Senate Approved as Revised: R-06-05-02
Administrative Approval: 9/6/06

To access all forms pertaining to the Academic Honesty Policy, visit the Web site at
www.wcsu.edu/facultystaff/handbook/forms/honesty-policy.pdf


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