ITC : Information Technology Committee (ITC) Minutes

January, 10 2010

Information Technology Committee (ITC) Minutes

December 10, 2009 12:00pm-1:30pm, OM304

Present: Lorraine Capobianco (chair), Rich Montague, Mitch Wagener, William Joel, Todd McInerney, Veronica Kenausis, Rebecca Woodward, Terry Wells, Dan Goble, Kit Hinga, Rona Gurkewitz


  • To prepare for anticipated cuts in the university’s operating budget, we are looking for ways to reduce expenses further. University Computing is currently out of operating expense money. Toner and ink for faculty and staff are purchased with these funds. Lorraine said that if there are no OE funds for FY10, we might need to look at removing printers from individual offices and putting larger printers in general areas. This, of course, would make it somewhat less convenient. The ITC members support the recommendation to use technology as a means to reduce the amount of paper and toner/ink purchased by the university. The ITC discussed several strategies to reduce/contain operating expenses, which included: set a budget for supplies (toner, ink, paper) by department, promote the use of Blackboard Vista and to faculty, have faculty accept electronic assignments/papers from students, develop and use electronic forms. Lorraine asked the ITC members to consider all these issues and other cost saving measures.

Intersession Projects

  • Banner 8 Hardware and Software Upgrade (Blade Servers, NetApp SAN, Version 8.x Software)
  • Select Survey upgrade
  • Maple V13 – install in all labs, math classrooms and math faculty machines; Maple V10 and V12 removed from all classrooms and labs
  • Remove Visual Studio 2005 install Visual Studio 2008 in WS208, WS116, labs
  • Remove MS Office 2003 except FrontPage 2003; install SharePoint Designer 2007.
  • Remove FrontPage 2003 over the summer.  University Computing will help people transition over to SharePoint. 
    Users will be able to use both until July 1, 2010.
  • HA012 Theatre Arts Multi-station Technology Classroom – tables, chairs, 16 iMacs
  • WH219 – upgrade software, new tables, pianos and stands,  and an audio controller
  • SB244 – replace 10 iMacs with new
  • WestConnduit Portal Upgrade and uses Active Directory (no longer need Banner PIN)
  • Chairs – replace in multi-station technology classrooms where necessary
  • Printer Inventory
  • Help Desk software (Track-It!) upgrade to use Active Directory
  • Music/Announcements when telephone call is put on-hold
  • MS Software licensing sign out system
  • Hire PC Maintenance Tech – Derek Ljongquist starts March 15th
  • Replaced computers in Young Library
  • Online CUCAS Application & Enter AY0910 approved curriculum changes
  • Replace the main Mac in the Ives Hall Sound Booth
  • Install VMware Player 4 in WS103 and public areas
  • Windows 7 research and implementation timeline
  • SPSS 18 & PASW Statistics Pilot and implementation timeline
  • Blog and Wiki software:  WordPress Mu & MediaWiki implementation and training
  • Implement IPEDS ethnicity regulation
  • Implement “no blank grades to submit” option for final grades
  • ForeFront anti-spam cloud Implementation (during spring break)
  • Replace old G3 and G4 Macs with newer used Macs
  • Set all printers to duplex
  • Convert all web applications from using Banner PIN and use Windows credentials
  • Replace older projectors (12 replaced, 5 pending, 40 ordered)
  • Replace computers in Haas Library floors 2 through 5
  • Implement Pharos with WestConnect Card in WSCC, CCCC, MTCC, STTC and other areas to better control printing
  • Relocate reference printers in Haas to the MTCC

Completed/Closed ACTION ITEMS from September, October, November and December meetings:

  • ITC Bylaws revisions were voted on at the 11/18/09 Senate Meeting. Veronica Kenausis attended the November 18, 2009 University Senate meeting at which the ITC Bylaws revisions were passed.  Item is complete.
  • Lorraine Capobianco requested a report from WestConnect of all technology classrooms that are left unlocked at the end of the day are either locked by the police or they auto lock at 11 pm.  The report was generated but it is not in a readable format. This item is closed until UC has the time to write a report from the database in a readable format.   
  • Lorraine reviewed the Arts & Sciences criteria for purchasing new computers and printers for faculty.
    This item is closed. 
  • Veronica and Rebecca Woodward were asked to prepare a list of questions relating to copyright issues for Theresa O’Brien, Contract Compliance Officer at the SO.  This item is closed. 
  • Dan Goble finalized the Visual & Performing Arts Head Count.  This item is complete.
  • Lorraine asked the ITC members to let her know which of the oldest Sharp projectors should be prioritized for replacement.  Rich Montague gave us WS377C, WS247A, WS247B, WS338, WS208, WS377B, WS134, WS134A.  After the meeting, Mitch Wagener gave UC WH207 and WH204.  Jason Esposito evaluated the projectors and had the Sharp projector in WH207 replaced on 12/4/09.  The new Mitsubishi projector in WH204 is in good working order and does not need to be replaced now.  However, WH324 has an old Sharp XR20 and is scheduled for replacement on Friday, 12/11/2009.  Rebecca gave us BR207.  UC will prioritize the replacement of these projectors.  This item is closed.
  • Verification of machine installations done from FY04 through October 8, 2009 – This item is closed.  Not sure that the format of the spreadsheet was the best format to gather this information.
  • At the request of Rebecca, an instructor station chair was placed in BR207.  This item is complete.
  • FY08 & FY09 Bond Money NEW & USED MACHINE Allocation Spreadsheets were distributed to the school technology chairs and Veronica and they were asked to confirm that the allocations are accurate  by the end of the day 12/10/09.  This item is complet
  • Rich noted that many of the student station chairs in WS241 are missing arms and need repair.  The student station chairs will be replaced/repaired.  This was completed over the intersession.

Open ACTION ITEMS from September, October, November and December meetings:

  • Lorraine will order machines by the middle of January 2010.
  • Lorraine will draft a memo to faculty on how budget reductions will impact technology for faculty and share it with the ITC.
  • Lorraine asked Rebecca to document a procedure for the use of Magic DVD Ripper by Media Services. 
  • Mitch and Veronica agreed to test free bibliography software and EndNote and do a write-up with a recommendation.  Testing is complete.  Write-up in process. 

Lorraine asked the ITC members to tell her the names of faculty who need software available for Fall 2010. 

Media Services Initiatives – Deferred to the February meeting.

Next Meeting:  February 11, 2009, 12pm-1:30pm, OM304