Information Technology Committee (ITC) Minutes

May 12, 2011, 11:00pm-12:30pm, OM304

Present: Lorraine Capobianco (Chair), Dan Goble, Veronica Kenausis, Mitch Wagener, Rebecca Woodward, Kit Hinga, Todd McInerney, Rich Montague

Summer Projects/Projects

  • MTCC, WSCC, CCCC, STTC, Haas Instructional Technology Center, Haas and Young Library have been updated with Office Professional Plus 2010.  Note:  Office Professional Plus 2010 includes Word 2010, Excel 2010, PowerPoint 2010, OneNote 2010, Outlook 2010, Publisher 2010, Access 2010, InfoPath 2010, SharePoint Workspace 2010, Visio Viewer.  Also included: Visio 2010, Project 2010, and Visual Studio 2010.  SharePoint Designer 2007 will stay at the current version and replaces FrontPage. Office 2011 for the Mac includes Word, Excel, PowerPoint and Outlook.  The biggest change for Office 2011 for the Mac is that Outlook replaces Entourage for email.  A robust Outlook client is now available for both PC and Mac users.  Tutorial materials will be available by fall for faculty, staff, and students.  Jeff Postolowski will be contacting ITC members who have a Mac to test Office 2011 for the Mac.  The following handouts were distributed, Guide on New Features/Changes of Microsoft Office 2010, see what’s new in Office 2010 and Windows 7 Overview.   Information will be posted on our website.
  • WestConn’s Technology in the Classrooms/Labs – Replacement Plan. 

    Tentative scheduled dates for Classrooms to receive memory upgrades, Windows 7 & Office Professional Plus 2010.


    Dept.

    Classroom

    Tentative Date

    # of Computers

    Finance

    WS219

    May 25

    30

    CS

    WS116                       

    May 27

    30       

    WTBY

    FH205

    June 1

    2          5

    Psych.           

    WA318

    June 3

    30

    PAM

    SB269

    July 5

    8

    PAM

    SB280

    August 3

    5

    Math

    HI210

    August 8       

    30

    Tentative scheduled dates for classrooms to receive new computers, Windows 7 & Office Professional Plus 2010. 


    Dept.

    Classroom

    Tentative Date

    # of Computers

    PC model. Note: Where nothing is listed, PC’s  need to be ordered.             

    MIS

    WS241

    May 23

    30

    Ultra Small Desktops

    PAM  

    SB182

    June    7

    5

    (Desktops from BR019)

    Biology

    SB244

    June    7

    10

    Small Form Factor

    Acct

    WS377b            

    June  10       

    28

    Ultra Small Desktops

    Marketing

    WS212

    June  15

    30

     

    Math

    WH301

    June  24

    30

    Ultra Small Desktops

    Education

    WS117a           

    July 20

    30

     

    Journalism - WH306 will receive iMacs and Office 2011 and 10.6 OS during the month of July. 

    Faculty members who will be teaching in WS241 during the summer will need Windows 7 and Office Professional Plus 2010 on their university machines.  Jason Esposito will contact Rich Montague to get the names of these faculty next week.                                          

    Computers still need to be purchased for the following rooms. Once they are received, dates will be assigned.    

    Dept.

    Classroom

    # of Computers

    English

    BR106 Writing Lab

    12       

    Math

    BR105 Math Clinic

    10

    English

    BR104           

    10

    Soc. Work

    WH302

    30

    Communication

    BR019

    4

    Nursing

    WH137

    4

    CS

    WS103

    30

    Haas

    Haas 413      

    27

    Social Science

    WH325a/b    

    15+

     

    MIS Information Security Classroom/Lab

     

    WS

     

    25 (used desktops & laptops)

                          
    Rich Montague asked, will the MIS Information Security Classroom/Lab be ready by the end of summer because he has to do the schedule for spring/12.  Rich wants to schedule Marie Wright’s class for spring 2012 in that room.  Marie needs training and software needs to be purchased for what she wants to teach.  Allen Morton agreed to buy the software.  Lorraine asked Rich to let UC know what software needs to run on the machines to make sure the computers can support the software because we were not planning to use new computers.  If new computers are needed, Lorraine will have to see when we have the funds for them. We will start with 15 used desktops and 10 used laptops. As VP Paul Reis, Provost Roy Stewart and then the new Provost Jane McBride Gates look at the size of classrooms, Lorraine is not sure that this classroom will only be for MIS. If it is not just for MIS, that will pose challenges.  We were not planning to put the student machines on the network. Just one instructor station will be on the network. Lorraine is still working with the VPs on increasing the number of computers in all the multistation classrooms in case class size increases. Lorraine mentioned a discussion with the University Senate last month. Gancho Ganchev said that there are always computers that students cannot log into.  Based on UC’s data, Lorraine said that the majority of times computers have not failed, it was usually user error, with most cases being invalid or expired passwords.

  • WH325a/b – Once the wall is removed between these two rooms and the renovations are complete, it will become another 30 PC multistation classroom. To do this, we need to order new tables that are 24” wide, chairs, etc.   
  • Production Studio in White Hall – Aside from the equipment, Lorraine believes the room only needs soundproofing on the ceiling and minor electrical work. Rebecca will work with JC Barone on when the Communication Department will need the studio. 
  • Lorraine submitted the request to the System Office and DPW to purchase the Tricaster and two pieces of software, Time Warp Educational and Live TEXT.  Next, we need to purchase high definition cameras.  Lorraine had thought the cost was in the $4000-$5000 range for one camera but it is in the $8000 range.   Rebecca explained that this price includes the studio kits for the field cameras, which includes $1200 for the remote zooms and remote focus.  The field camera then becomes a studio camera so faculty can teach both. Lorraine will buy one HD camera for now and then look at purchasing another two after she sees her FY12 budget allocations. 
  • Live Election Coverage – UC is working with the Communication Department to do live election coverage in November and will meet with Charter Communications.  Lorraine met with JC Barone and Katy Wiss asked them to gather information so the project can move forward.  UC is looking forward to this venture.
  • BR019 – Four more PCs will be installed in the room over the summer. Lorraine was told by the Communication Department that the speakers on the PCs are a problem because there is no room for them.  Rebecca wasn’t aware of that problem.  Lorraine said that the special monitors we bought might have a speaker bar.  Other than that, all the technology seems to be working very well and the faculty are pleased. Lorraine will purchase speaker bars if they are available.
  • WXCI is receiving new carpet and some other tables, computers, etc. to help them look better and become more organized. 
  • Dan Goble said Dr. O’Grady’s podcasting is going great as well as using YouTube, which is pretty much free. Lorraine said there are many other free services like USTREAM. UC wishes they had more time to research these services to see what would benefit our university. Social networking is wonderful but standards are needed for the university to avoid inconsistencies and duplicate efforts.     
  • HA214 and HA215 – The university is creating two, 100 seat classrooms in Higgins Annex.  UC will put the normal instructor station technology in them. In addition, Music is going to use HA215 and Lorraine will make sure the classroom has a Mac and other appropriate technology for Music.  WH228 will become a PC and Mac technology classroom.  It already has a PC in it.
  • All instructor stations will receive Office Professional Plus 2010.
  • Microsoft Office Professional Plus 2010 will be purchased for WAH (Work At Home).  Hopefully by September, the WAH software can be downloaded via our website.  There are no known incompatibility issues between Office 2007 and Office 2010. 
  • The university was also looking at turning WS218 into one or maybe two classrooms.  WS218 is used for many events and the impact of converting the space into classrooms needs to be considered very carefully. 
  • The demolition of Roberts Avenue School is scheduled to start this summer.
  • We are starting to run out of supplies for older model printers and, as discussed at prior meetings, UC will start removing them from administrative offices.  Larger laser printers will be placed in central areas if there isn’t one in place already.
  • Software – UC is gathering all requests for software and we will be making a concerted effort to purchase all software that needs to be purchased and install it over the summer.   We are holding off on purchasing all the Adobe products because there is a possibility that we may be able to purchase them in a way similar to the Microsoft Licensing Agreement at a significant savings. NERCOMP has a contract with Adobe that if the language is changed, we might be able to use. The System Office is working on the language. The cost would be based on FTE’s and there would be an annual cost.  In the meantime, we will use the licenses that we currently own and if anyone has an urgent need for Adobe products before an agreement is made, we will purchase it.  Lorraine asked the ITC membership to let her know of software requests that faculty need for the summer. Stata was purchased because a faculty member needed it for summer.  Another copy is available and Mitch Wagener would like it.  Action:  A work order in Track-It! was created to have Stata software installed for Mitch. 
  • Infrastructure Projects - UC wants to get the NetApp SANs working and the blade servers working at both campuses.  Additionally, all the electrical work associated with these projects has to be done.  The next phase of the expansion of WS MDF/PBX is in process. 
  • WH301 – The floor and asbestos removal are done. New chairs and blinds need to be ordered and the room needs to be painted.  As noted above, 30 new HP ultra small desktops will be installed.  This room is assigned to the Math Department but it can now become available for other departments to use.  Lorraine asked, “Do we need to revisit which departments area assigned to which classrooms?” Every technology classroom that we created, we assigned a department to it. Departments that were not using technology are now using technology.  As a result, they do not have rooms and they need rooms. How do we address this issue? The ITC prepared a list of special technology rooms that departments have to teach in because of the specialized technology in them. For example, some Music classes can only be taught in WH219 and the same for Communication classes taught in BR019, the Video Editing classroom.  Most of technology classrooms are generalized classrooms and we have assigned them to departments.  Lorraine believes the ITC should review all the technology classrooms and what departments are assigned to them. Lorraine asked the ITC to talk to their faculty and ask them how they would approach the situation where a department who didn’t use technology 10 years ago, now they do, and they need a technology classroom. This summer, Lorraine wants to put together the basic list of technology classrooms again that have to stay assigned to a particular department and why.  Lorraine pointed out that there are classrooms such as WH325a/b that have specialized technology but because Social Sciences doesn’t need the room all the time, it is available for other departments to use.  The handheld devices for the GIS software can be locked away in a cabinet when other classes are taught.  The ITC wants to inform the appropriate people on why departments have to have priority scheduling in particular rooms. Rich Montague said that assigning priority scheduling to departments has helped to avoid scheduling conflicts and faculty prefer to be involved in the scheduling of classes. 
  • Lorraine said that the university is being asked more and more by the Governor’s office how we are collaborating and consolidating with other State agencies.  We are now using the payroll component of CORE CT for student payroll but the State won’t let students, in their employee capacity, use CORE CT.  Therefore, UC had to build another system called Student Employee Timesheet System.  As a result, the university has to enter data twice. CSU had to respond to why we cannot use the finance component of CORE CT and we believe we gave a convincing argument. 
  • Systemwide Projects – Standards are being developed for video conferencing.  We are developing standards for equipment for desktop video conferencing.  The System Office purchased a systemwide license for WebEx for $128,000 for 1 year. That is with an 80% discount. Eastern, Western and Central have been successfully using other products. 

Budgets/Spreadsheets

  • The ITC machine allocation spreadsheets were updated with installations completed after the last ITC meeting and balances were updated as needed. These balances are available to the schools and library to purchase machines for their faculty and staff. 
  • Over the summer or in early fall, Lorraine will assess the cost to bring all areas and faculty and staff up to Windows 7.  Based on that dollar amount, we will see how much money is left.  For next year, we will probably have to move away from using headcounts to determine how we distribute the money.  First, we need to cover the cost to upgrade all areas and faculty and staff to Windows 7 and then see what money is left and how we should distribute it. 

ITC Meeting Schedule :   The committee will meet on the second Thursday of the month.  Gail Walsh will query the members before the start of the fall semester about a good time.

 

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