From the Offices of Facilities Management and Planning

****LAST UPDATED ON FRIDAY, FEBRUARY 9TH, 2024***

Please use the above contact information to notify us of any facilities-related issues you may encounter.

If you have an urgent safety or emergency issue, please contact the University Police Department at 203-837-9300 or dial 911.

***IMPORTANT & TIME-SENSITIVE FACILITIES MESSAGES***

Please refrain from driving cars, bicycles or campus utility vehicles on the grass.  Our lawn areas are easily damaged.

GENERAL WINTER WEATHER PREPARATION
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We are diligently preparing for any inclement weather and, as always, keep the safety of the University community as our top priority.

Weather notices will be posted on the University’s home page at www.wcsu.edu and will be sent via the Everbridge emergency notification system, to which all members of the WCSU community have access. Please take a moment to ensure you are enrolled in the system and that your preferred contact information is current. You can access the system at https://member.everbridge.net/3091830992273673/login/sso  and obtain more information on its use and technical assistance through https://www.wcsu.edu/ens/

WINTER WEATHER PARKING RESTRICTIONS
Snow parking ban restrictions – When a snow parking ban is in effect, in anticipation of snow or other severe weather, or due to snow and icy conditions, it may become necessary to clear all surface parking lots (regardless of designation), the top decks of all campus parking garages, and all of University Blvd, Grasso Drive, Centennial Drive and the O’Neill Access Road (Feldman Drive), in order to facilitate snow and/or ice removal operations.

Parking during snow ban parking restriction periods will be available as follows:
Midtown Campus: All Midtown Campus residents must park in the White Street or 5th Avenue parking garages (except for the upper deck).
Westside Campus: All Westside Campus residents must park in the Centennial Hall Parking Garage (except for the upper deck).
Full parking rules can be found here:  https://www.wcsu.edu/police/parkingrules/  

Current Facilities Projects which may impact University Operations 

as of February 9th, 2024

Midtown Campus

Berkshire Hall Gymnasium and Fitness Center Roof
Current – nearing completion
Work on the replacement of the roof over the gymnasium side of the building is nearing completion. The contractor is focusing on the associated edge work, but recent inclement weather has slowed the progress. Consequently, the expected completion date of the work has been pushed to February 2024, and again, contingent upon favorable weather conditions. This work is a pre-cursor to repairs and updates to the interior gymnasium flooring, lighting, and wall surfacing. Please use extreme caution when walking around this area.
Project Lead: Daniel Casinelli, Capital Planning and Engineering

Berkshire Hall Phase II – Fitness Center 
Current through September 30th, 2024
Work for the new Fitness Center at Berkshire Hall has begun. The contractor has started mobilizing onsite; and construction fencing has been installed.  Expect some noise and dust as the demolition work commences in the next week.  This area is now an active construction zone so please use extreme caution when walking in the vicinity.
Project Lead: Daniel Casinelli, Capital Planning and Engineering

Newbury Hall Elevator(s) Replacement 
Current – nearing completion
Construction for the replacement of both elevators is nearing completion, with the contractor now installing flooring and painting the walls. There has been a slight delay in the completion schedule due delivery of necessary access control and security equipment; but every effort is being made to minimize this delay and obtain the required inspections. Both elevators continue to be off limits and the entire project is now expected to be completed February 23rd, 2024.
Project Lead: Daniel Casinelli, Capital Planning and Engineering

Haas Library Fire Pump Replacement
Contract in Process
Work on the replacement of the Haas Library Fire Pump will begin shortly. A Contract for the work is in progress and we hope to start mobilizing onsite by the end of February. Due to the long lead time on delivery of the Fire Pump, the completion date for this work has been adjusted accordingly. This project is not expected to interrupt any current building operations and WCSU staff continues to run weekly tests of the system as required by the State Fire Code. Expected completion date is January 2025.
Project Lead: Daniel Casinelli, Capital Planning and Engineering

White Hall Rooms 122 and 127 HVAC Equipment
Current – in Design Phase
Design for the White Hall Rooms 122 & 127 HVAC Equipment installation is in progress. The new equipment will provide heating and cooling for these two lecture spaces. The Design team is evaluating a schedule for completion of their documents in order to publicly bid the work as required. A final determination of the actual schedule is being reviewed. The work is planned to be completed for Fall 2024.
Project Lead: Daniel Casinelli, Capital Planning and Engineering

White Hall Third-Floor Restrooms Renovations
Current – in Design Phase
Design for the White Hall Third Floor Restrooms Renovations is in progress. The project will provide newly renovated Men’s and Women’s restrooms to serve the third-floor occupants. We are evaluating a schedule for completion of the documents and expect to publicly bid the work some time in February. We anticipate work beginning in May and having the project completed in Fall 2024.
Project Lead: Daniel Casinelli, Capital Planning and Engineering

Litchfield Hall Former Health Annex HVAC Equipment Replacement
Current – in Design Phase
Design for the Litchfield Hall Former Health Annex HVAC Equipment replacement work is in progress. The new equipment will replace the cooling equipment for these spaces which have been problematic due to its age. The Design team is evaluating a schedule for completion of their documents in order to publicly bid the work as required. A final determination of the actual schedule is being reviewed; and the work is planned to be completed for Fall 2024.
Project Lead: Daniel Casinelli, Capital Planning and Engineering

NO PARKING NEXT TO TRASH COMPACTERS AND DUMPSTERS
Please do not park immediately next to or in front of any trash compacters or dumpsters on either campus.

Blocking access to the compacters and dumpsters impedes our ability to have the trash removed.

We thank you for your cooperation.

WASTE DISPOSAL

Please refrain from disposing food down sinks, in particular, in those located in bathrooms as it causes blockages in our plumbing systems.

Uneaten food should be discarded in communal trash receptacles.

Additionally, paper towels, wipes and feminine products should not be flushed down toilets.
We thank you for your cooperation

OFFICE MOVES AND RELOCATIONS
We would like to remind faculty and staff that there is a formal request and approval process in place pertaining to office moves and relocations..

We ask that even if a space appears vacant or unused (or is expected to become vacant/unused in the near future). individuals do not attempt to relocate without written approval of their supervisor, and division leader, as well as Facilities.

Blocking access to the compacters and dumpsters impedes our ability to have the trash removed.

We thank you for your cooperation.

Help Us to Conserve Energy and Save Money…

When leaving a classroom or office and particularly at the end of the day, please turn off all lights to conserve electricity and save money. This is especially helpful in locations that are not automated or operate using motion sensors.

Also, please keep blinds closed during the sunniest times of the day, and make every effort to NOT open windows as this often interferes with the HVAC systems’ process and efficiency. Should it be absolutely necessary to open a window, kindly close it when vacating the room and do not leave any windows open overnight.

VEHICLE REQUEST POLICIES AND PROCEDURE

To reserve a vehicle, please email requestvehicle@wcsu.edu You will be asked to complete a vehicle reservation form and once submitted, a reservation confirmation will be emailed back to you. Please note that the submission of the form does not guarantee the reservation. Reservations are accepted on a first come, first serve basis and a confirmation email along with a copy of the vehicle policy and procedures will be provided via email once your reservation is reviewed and confirmed. Please allow us 48 hours to confirm the reservation.

Reservations can only be accepted utilizing the requestvehicle@wcsu.edu email address. Any previous methods of reservation including, EMS, SchoolDude (work order system), phone call, etc. cannot be processed.

If you have any further questions, please reach out to the office of fleet vehicle operations at requestvehicle@wcsu.edu

Maintenance Direct has been used as the University’s work-order management system since 2007. The web-based application gives University faculty and staff access to numerous services offered by the Facilities Team. Please click on the link below and you will be directed to the Maintenance Direct website.

Please read the Maintenance Direct requestors’ User Guide for instructions on accessing the system and generating work orders.

www.wcsu.edu/facilities-ops/maintdirect

CONTACT INFORMATION

Vehicle Reservations:   requestvehicle@wcsu.edu

Access & Security Requests:  requestlocksmith@wcsu.edu

Kyle Brennan
Maintenance Supervisor II, HVAC
Midtown Central Heat Plant (BH-201)
bassop@wcsu.edu
Phone (203) 837-8329

Daniel Casinelli, AIA, LEED AP
Director, Facilities Planning & Engineering
White Hall 001
casinellid@wcsu.edu
Phone (203) 837-8680

Pano Koukopoulos, MA, CIT, CHMM 
Director, Emergency Management and EHS Programs – Under WCSU Police Department
Facilities Operations Building
koukopoulosp@wcsu.edu
Phone (203) 837-9352

Deanna Cibery-Schaab
Director, Access Control & One Card Services
WESTCONNect Office
schaabd@wcsu.edu
Phone (203) 837-9318

Michael Spremulli
Director, Facilities Operations
Facilities Operations Building
spremullim@wcsu.edu
Phone (203) 837-8426

Office of the AVP for Facilities Management and Planning
University Hall, Suite 001
Phone (203) 837-9314