Human Resources - Tuition Reimbursement

To encourage professional growth members of the Administrative Clerical (NP-3), Administrative and Residual (P-5), and Maintenance and Service Unit (NP-2) unions may qualify to participate in the Tuition Reimbursement program. The tuition benefit reimburses the employee partial tuition cost associated with enrolling in a course in an accredited educational institution. Employees should contact their union stewards or union contract for current reimbursement rates.


Payment is on a First-Come-First-Serve Basis:  Applications for tuition reimbursement should be submitted to the Human Resources Department two (2) weeks prior to the start of classes, but may be submitted at any time prior to the two (2) week deadline.  The Office of State Comptroller will pay tuition reimbursement for those on the priority list as they are received.


To apply for the Tuition Reimbursement benefits employees must complete the following steps.


Prior to taking a course:

  1. Employee obtains an Application for Tuition Reimbursement (PER-1) from the Human Resources Department, the Human Resources website under HR Forms, or online at

  2. The following information must be provided on the Application for Tuition Reimbursement form:

                Personal Information


Home Address

Employee Number (contact Human Resources for this number)

Collective Bargaining Unit Code


Agency Name

Work Telephone Number

Work Address

Work E-Mail Address

Educational Institution Name

Educational Institution Address

Start/Finish Dates (Month, Day, Year)


                Course Information

Title and Number of Course(s)

Number of Credits

Total Credits

Course if Graduate or Undergraduate (check appropriate box)

Objective in Taking this Course or Curriculum 


                Cost Information

Charge Per Credit

Total Number of Credits

Total Credit Cost (Multiply the charge per credit by the total number of credits)

Service Fee (Community Colleges Only)

Laboratory Fee

Other Fees (Specify)

Sub Total

Less – Financial Aid Received from Other Sources

Net Cost


                Applicants Certification

Signed (Applicant)

Date (Month, Day, Year)


        3.    Employees should submit the completed Application for Tuition Reimbursement

               form to the Human Resources Department no later than two (2) weeks prior

               to the start of classes.


Upon Completion of Course


Employee must submit a transcript of grade(s) or letter from professor on educational institution letterhead and proof of payment (2 copies of all receipts) to the Human Resources Department.


The Human Resources Department will forward the information to the Office of State Comptroller for processing.  Upon completion of the audit process by the State Comptroller’s Tuition Unit, a reimbursement check will be mailed to the employee at his/her home address.




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