Human Resources - University Wide Alcohol Policy

“A child who reaches the age of 21 without smoking, abusing alcohol or using drugs is virtually certain never to do so”
-Joseph A. Califano, Jr., Chairman and President, Center for Addiction and Substance Abuse

Western Connecticut State University is concerned about the health and welfare of its academic community. We recognize our responsibility in establishing policies and setting guidelines that foster a safe and healthy environment where our students and employees can learn and work to their fullest potential. The University also recognizes that the misuse of alcohol represents a serious threat to the physical, intellectual, spiritual and emotional well being of our students, employees and society as a whole. The health and risks associated with abuse include: alcohol poisoning, severe intoxication, injury, assault, sexual assault, unsafe sex practices, academic problems, lowered self esteem, drunk driving, blackouts, vandalism, property damage, problems with authority and lowered grades and attendance. Our common goal is to foster a University community where the intellectual development of our students and job satisfaction of our employees is free from the harmful effects of alcohol misuse.

It is our responsibility to address these matters in a comprehensive and proactive manner. Further it is our intent to continue to revisit these issues on an annual basis and to examine our progress. To that end the following is intended to provide clear guidelines for members of the Western Connecticut State University community if they chose to use alcohol or sponsor events where alcohol is available.

Alcohol Beverage Policy

  1. Preface
    1. The alcohol beverage policy at Western Connecticut State University (WCSU) is guided by Board of Trustees’ (BOT) resolution BR#84-46 regarding consumption of alcoholic beverages on the Connecticut State University (CSU) campuses. The BOT resolution states the following; “The sale of alcoholic beverages and possession and consumption of alcoholic beverages shall be permitted on the campuses of the Connecticut State University in accordance with State Laws and Regulations and within the conditions established by the authorities of each campus.
    2. Matters related to the use of alcohol on the WCSU campus must be viewed as a total University concern and re-evaluated by the President of the University in consultation with the University Senate, the Student Government Association, the Vice President of Student Affairs and the Coordinator of Alcohol and Substance Abuse Prevention Programs.
    3. The rights of anyone who for any reason does not or may not use alcoholic beverages must be fully respected at all times.
  2. General
    1. Possession and Discipline. The possession, consumption, and sale of alcoholic beverages on property under the control of WCSU shall be in accord with provisions of the Connecticut General Statutes, provisions of the regulations of Connecticut State Liquor Control Commission, and policies established by the BOT for CSU and WCSU. Any public or private use of alcohol that leads to prohibited conduct on any University controlled property is unacceptable and will be treated as a disciplinary matter either through Human Resources or through the University Judicial Process covered under the Code of Student Rights and Responsibilities. The disciplinary process may include, but is not limited to, referral for professional assessment and evaluation.
    2. Alcohol and Public Areas. Public display and/or consumption of alcoholic beverages on University controlled property is prohibited except as defined in this document.
    3. Enforcement. Responsibility for enforcement of provisions in this document is delegated as follows:
      1. Student Center – The Director of Student Center/Student Life, Student Center Staff and Campus Police when called to handle a violation.
      2. Residence Halls – The Director of Housing and Residence Life, H&RL Staff and Campus Police when called to handle a violation.
      3. All other University controlled grounds and buildings – Campus Police.
    4. Guests. Members of the University community are responsible for informing their guests of campus policies. Guests are subject to University policies and regulations. If they fail to abide by these regulations, they will be asked to leave the event. In addition to any action the University must take with the guest, the person who invited and took responsibility for this person or persons may also be held accountable through Human Resources or the University Judicial process under the Student Code of Conduct whichever is appropriate, for the actions of their guest or guests.
    5. Violations. Violations of the Alcohol Beverage Policy will be handled as set forth in the Student Code of Conduct or referred to Human Resources, whichever is appropriate.
    6. University Shuttle Bus. Possession of an open container of alcohol or consumption of alcohol on a University Shuttle Bus is prohibited.
    7. Advertising. The Director of Student Center/Student Life (except for the residence halls where approval must be secured from the Director of Housing and Residence Life) must be informed of any form of advertising on University owned or controlled property which includes statements concerning alcohol products.
  3. Student Activities
    1. Advisor’s role. Faculty and/or staff members who serve as an organization advisor, or have been approved by the Director of Student Center/Student Life to serve as a temporary advisor for a particular event must be present where there are alcoholic beverages.
    2. Events sponsored by student organizations. Generally, the University encourages student-organized activities and insists that students plan events that do not depend on consumption of alcohol for their success. Special attention must be given to provisions of adequate Campus Police and other security protection at all events where alcoholic beverages are served. Student Organizations planning to serve alcoholic beverages at an event held either on or off campus must meet with the Director of Student Center/Student Life, or designee, to discuss the event.
      1. On Campus. If the event is to be held on campus, an On-Campus Alcohol Agreement must be completed by the student organization. Final approval rests with the Director of Student Center/Student Life, whose approval may not be arbitrarily withheld. Student organization sponsored events where alcohol is served are not permitted in the residence halls. University Dining Services has the exclusive license to dispense/sell alcoholic beverages on University property. No one else is permitted to serve alcoholic beverages. Campus Police will be present at all student organization sponsored events where alcoholic beverages will be served. The Chief of Police in consultation with the Director of Student Center/Student Life will determine the level of protection required. Payment for police protection and/or security beyond that normally assigned to the facility in question will be the responsibility of the sponsoring organization.
      2. Off Campus. If the event is held off campus, the student organization and the establishment must complete an Off-Campus Alcohol Agreement where the event will take place. Final approval rests with the Director of Student Center/Student Life, whose approval may not be arbitrarily withheld. It is recommended that a designated driver system be established by the sponsoring organization for such off-campus activities.
    3. Responsibility. All personnel involved with student organization sponsored events where alcohol will be served will be required to acknowledge in writing on the application that they understand that the responsibility for the enforcement of all state statutes including the Liquor Control Act and the regulations of the Liquor Control Commission are the shared responsibility of the license holder and the student organization, with ultimate responsibility resting with the license holder. Among the regulations of the Commission is the following:
      1. Section 30-86. Any permittee or any servant or agent of any permittee who sells or delivers alcoholic liquor to any minor, or to any intoxicated person, or to any habitual …[problem drinker], knowing the person to be such an habitual…[problem drinker], shall be subject to the penalties of the Connecticut General Statutes, section 30-113 of Chapter 545, the Liquor Control Act.
    4. Alcohol and Transportation Vehicles. Alcoholic beverages are specifically prohibited on buses, vans, limousines, or other forms of transportation used for student field trips, fan buses, team buses, club buses or student organization sponsored trips.
    5. Alternative Beverages and Pricing. Where alcoholic beverages are served, non-alcoholic beverages must also be available. If there is advertising, which references alcoholic beverages said advertising must reference the fact, that non-alcoholic beverages, i.e.: soft drinks, water, juice, etc., will be available. If prices are mentioned both beverage prices must be mentioned. “Open bars” are prohibited at functions where students will be in attendance. Drinks must be purchased separately from the cost of admission to any event.
  4. Residence Halls.
    1. Possession or consumption of alcoholic beverages by persons under the legal drinking age is prohibited.
    2. Students of legal drinking age may not have alcohol in their room/apartment at any time if any of the students residing in the room/apartment are under the legal drinking age. No alcohol will be visible or consumed while anyone under the legal drinking age is in the room or apartment.
    3. It is never permitted to possess an open container of alcohol or consume alcohol in public areas in or around the residence halls. This includes but is not limited to hallways, practice or study rooms, computer rooms, lounges, bathrooms, and lawns or parking areas adjacent to the residence halls (including parking garages).
    4. Common source alcohol containers (such as, but not limited to, kegs, beer balls, punch bowls and wine boxes) are prohibited.
    5. Students of legal drinking age may bring alcohol into the residence halls under the following conditions:
      1. Alcohol containers, full or empty, may not be used for decorative purposes. Paraphernalia associated with drinking or alcohol related games (such as, but not limited to, funnels, beer bongs and taps) are not permitted in the residence halls. Possession of such implements or containers is a violation of University policy.
      2. The storing, displaying or collecting empty alcohol containers in a room or apartment is prohibited. Failure to remove or return these containers in a timely way is a violation of the alcohol policy.
  5. Athletics
    1. The possession or consumption of Alcoholic beverages at any intercollegiate athletic event, sports or intramural/recreation sponsored athletic activity is expressly prohibited. The only exception shall be scheduled home football games and homecoming at which time a picnic area will be established where the legal and monitored consumption of alcohol shall be allowed.
    2. The University will not permit tail gating activities anywhere on University controlled property at anytime, except at those home football games specifically defined in 5A.
    3. Outside organizations using athletic facilities are prohibited from having alcoholic beverages at their event(s), except as described in Item E below.
    4. Student organizations are prohibited from contracting with University Dining Services for events where alcohol will be available adjacent to or in conjunction with any athletic event.
    5. Outside organizations booking the O’Neill Conference and Convocation Center must discuss with the Director of Facilities Scheduling & Promotions what the restrictions will be on the serving and/or selling of alcoholic beverages in the facility during or in conjunction with any functions or events. The decision of the General Manager is final.
  6. Faculty, Staff and/or Employee Functions. Staff or Departmental functions involving the use of alcoholic beverages require the advanced approval of the President, Vice President, or appropriate Dean. Campus permit forms must be completed and signed by the appropriate approving authority prior to the event. The forms are available in each of the deans’ offices and the Office of University Events.
  7. Outside Organizations. Outside organizations or affiliates wishing to rent University facilities or property are subject to established policies and practices related to alcohol and food purchase and consumption. Scheduling and all necessary paperwork and approval forms must be done through the Facilities Scheduling and Promotion Office, Midtown Student Center/Westside Campus Center offices, Ives Concert Park, Music Department, and University Dining Services, as appropriate.

Questions and/or concerns regarding Western Connecticut State University’s Alcohol Policy may be directed to Ms. Sharon Guck, Coordinator of Drug/Alcohol Prevention Programs, Litchfield Hall, Room 101, Telephone: 837-8899

Policy Adopted 09-2004

Updated 07-2011


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