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Human Resources - Dual Employment

Public Act No. 87-253, An Act Concerning the State Personnel Act, Section 3 provides that "No state employee who holds multiple job assignments within the same state agency shall be compensated for services rendered to such agency during a bi-weekly pay period unless the appointing authority of such agency or his designee certifies that the duties performed are not in conflict with the employee’s primary responsibility to the agency, that the hours worked on each assignment are documented and revised to preclude duplicate payment, and that there is no conflict of interest between the services performed."

Whenever an employee of the University is employed by another state agency or when a Western Connecticut State University (hereafter referred to as the “University”) employee holds two distinct University positions during the same biweekly pay period (i.e., a SUOAF employee is simultaneously employed as an adjunct faculty member), the employee must complete and submit to the Human Resources Department a completed Dual Employment Request form (PER-DE-1).  Should a dual employment situation exist, the appointing authority will comply with the following:

• Dual Employment at two different state agencies - The appointing authority of each agency or his/her designee must: 1) certify that the duties performed by an employee, who is compensated for rendering services to more than one agency, are outside the responsibility of the primary agency; 2) ensure that the hours worked at each agency are documented; 3) review the services performed to preclude duplicate payment; and 4) ensure that no conflicts of interest exist between the services.

• Dual employment at the same state agency - The appointing authority must also ensure that employees who hold multiple job assignments within the same state agency are not compensated for services rendered to such agency unless 1) the appointing authority of such agency or his/her designee certifies that the secondary duties performed are not in conflict with the employee’s primary responsibility to the agency, 2) that the hours worked on each assignment are documented and reviewed to preclude duplicate payment, and 3) that there is no conflict of interest between the services performed.

Dual Employment Procedures:
The secondary agency must initiate the dual employment process by completing the secondary agency portion of the dual employment form and forwarding it to the primary agency. (Note: the secondary agency is the agency where the individual works the least amount of time. If the dual employment situation arises out of one agency, the unit (department) in which the secondary duties are being performed should initiate
the request.)

The primary agency then completes its portion of the form, returns the original copy to the secondary agency and keeps a copy for their files. A dual employment form must be completed by the secondary agency for each renewed period of dual services.

The Dual Employment Request form (PER-DE-1) can be found on the following website link:

http://www.das.state.ct.us/HR/om/DUAL_EMPLOYMENT_REQUEST.doc