Mail Services
Planning a
mailing
If
your large mailing is being produced without the assistance of
Publications and Design Services, please include a Mail Services
representative in the planning stages of your project. This person can
help ensure that your mailing meets paper, design and size requirements
for USPS automation. The more we know about your needs and concerns, the
better we can fulfill them.
Sealing
Automatic
sealing of standard-size gummed envelopes is provided. For 10 or more
envelopes requiring sealing, leave the flaps open, nest into each other
and then secure the contents of the envelopes with an elastic band.
Direct
Ink-Jet Impressions
Mail Services can coordinate the printing of your addresses
directly on the mail piece, thereby eliminating the cost and appearance
of labels for mailings greater than 200 pieces. Mail Services will
prepare and presort all mailings using a USPS-certified software method.
Presorted mail requires less handling and results in less cost. Call
Mail Services for more information on presort software and the various
options available for zip verification. Please call Mail Services at
7-8274 for instructions.
Final
Mail Preparation
Mail
Services will bundle, tray, bag, tie, sleeve, strap and deliver your
mailing to the U.S. Post Office according to USPS requirements, and will
complete all necessary documentation.
Billing
Postage
costs are billed to some user departments on a monthly basis, and the
funds are automatically transferred through the accounting system.
Scheduling
Mail
Services operates on a five-day processing schedule for
machine and hand-sorted mailings. At least 72 hours ADVANCE NOTICE is
needed to effectively handle and process large or specialized mailings.
Mailing
List Assistance
Mail
Services will process address lists transferred electronically. The list
should be sent to requestmailroom in Excel format with fields separate
for each component of the official USPS address. Call or email
Mail Services for formatting instructions.
Address lists that are processed through certified software systems
have addresses standardized, carrier route and zip + 4 codes attached
and are sorted to receive all USPS presort and barcode discounts.
