Mail Services
General
Mail Delivery
Every day we process thousands of pieces of incoming and outgoing
mail. There are several things that your department can do to expedite
your mail:
Make sure your mail is addressed properly
Call Mail Services for information to help reduce postage costs.
Separate your mail into the following categories before it is
picked up:
Domestic mail that requires postage
International mail that requires postage
Stamped mail
Interoffice mail
Outgoing U.S. mail that requires postage can either be left for
pickup with your campus mail or brought to the mail center. The mail is
weighed, posted, and taken to the Post Office. Only mail pertaining to
University business can be sent to the mail center for postage.
Letter-size mail does not have to be sealed, but the flaps should
be left up (nested). This mail is sealed as it passes through the
mailing machine. Envelopes larger than letter size, as well as all
international mail, should be sealed before it is given to Mail
Services.
Addressing
In order for outside mail to reach you faster, give your complete
return address to all senders, including:
Western Connecticut State University
Your Name Department Name
181 White Street
Danbury CT 06810
Standard
Mail A
Standard A single-piece mail consists of any mail able matter that
is not mailed (or required to be mailed) as First Class Mail, and is
less than 16 ounces.
Only University-related material can be sent Standard Mail A Bulk
Mail, and the return address must identify Western Connecticut State
University.
Business
Reply Mail
Business Reply Mail service enables senders to receive First Class
Mail by paying postage on the mail that is returned. The permit holder
guarantees payment of the appropriate First Class postage, plus a
per-piece handling charge. Business Reply Mail cannot be sent to any
foreign country.
Business Reply Mail is a card or envelope that is sent out with
mail to solicit a response from the recipient. The Postal Service has
strict preparation requirements for Business Reply Mail. Contact Mail
Services 7-8274 for the proper format before printing (or reprinting)
Business Reply Mail envelopes or cards.
Meter
Reply Mail
In some instances, Meter Reply Mail is the most cost-efficient method.
For instance, if you are expecting a very high return of your reply
pieces, you may spend less by pre-paying postage on all envelopes rather
than paying postage and surcharge on the pieces that are returned. For
more information, contact Mail Services 7-8274.
Standard
Mail B
Standard
Mail B, or Parcel Post, consists of any mail able matter that is not
mailed (or required to be mailed) as First Class Mail, and weighs 1
pound or more.
There are several sub-categories of Standard Mail B that offer
reduced rates for material that meets the necessary qualifications.
Media
Mail includes:
Books (including books issued to supplement other books) of at
least eight printed pages, consisting wholly of reading matter or
scholarly bibliography, or reading matter with incidental blank spaces
for notations, and containing no advertising matter other than
incidental announcements of books
16mm (or narrower) width films, and catalogs of such films of 24
pages or more
Printed music, whether in bound form or sheet form
Sound recordings
Bound
Printed Matter includes:
Advertising, promotional, directory, or editorial material, or any
combination of these.
Securely bound by permanent fastenings such as staples, spiral
binding, perfect binding, etc.
Sheets of which at least 90% are imprinted by any process other
than handwriting or typewriting with letters, characters, figures or
images, or any combination of these
Library
Rate
Only the following items may be mailed at the Library Rate when
loaned or exchanged between schools, colleges, universities, public
libraries, and museums:
Books
Bound volumes of academic thesis
Periodicals
Printed music
Sound recordings
