ITC : Information Technology Committee (ITC) Minutes

April, 13 2008

Information Technology Committee (ITC) Minutes

March 13, 2008, 12:15pm-1:45pm, SC226

Present: Rich Montague, Hugh McCarney, Rona Gurkewitz, Lorraine Capobianco, Rebecca Woodward, Dan Goble, Michael Hebron. Guests: Jason Esposito, Stephen Veillette. Absent: Kit Hinga, Ryan Shea, Fred Zarnowski


Stephen Veillette provided a demo to the ITC and explained the benefits of using Citrix and how we will use it at WestConn. Citrix gives us the ability to offer software applications from any web browser for PC and Mac users. When logged into Citrix, less powerful computers can function at the same level of more powerful computers and various software can be accessed anywhere via the internet while honoring the software licensing agreement. Even though it is live, Steve is currently working on the web interface. Users will continue to use WestConn Remote Access for accessing their documents on the university’s file servers.  When using an application via Citrix, users will be able to access their documents on the file servers as if they were on campus (e.g. they can access files via H: and K: drives). The ITC discussed how Citrix can be potentially used in their schools. Veronica Kenausis asked how will we determine who has access to software. Lorraine said that most software offered in the student computer centers will be accessible to all users. Lorraine also mentioned that one of the reasons the Software Survey was conducted was to identify software. Only specialized software will have selective users and we will be able to limit access via Citrix. 

Jason Esposito provided a demo of Turning Technologies Student Response System (SRS) that was purchased for classrooms, orientation, etc. To date, we purchased the hardware solution. The software solution will be looked at for purchase for multistation classrooms. A SRS is a software and wireless hardware system that allows instructors/presenters to present questions via PowerPoint or Blackboard Vista and allows students/participants to submit a response using a ResponseCard keypad. One-hundred thirty-five ResponseCard keypads were purchased for pilots in technology classrooms. Students will sign an on-loan form for the ResponseCard keypads and if it is not returned, a $35 charge will be put on their student account. The SRS will not interfere with the wireless technology at the university and can be used within 100 feet of placement of the receiver. Lorraine discussed possibly using the SRS during orientation to collect feedback from participants. John Cronin and Ron Drozenko will pilot the SRS this semester. If the SRS becomes popular, freshmen will buy them and use them for their stay at WestConn.

Emergency Notification Services

MIR3 was awarded the contract for the emergency notification system for CSU for emergencies and weather alert. MIR3, a San Diego-based company that is well respected within the field, currently provides emergency notification services at colleges and universities across the country. The MIR system has the flexibility to generate alerts in almost any format i.e. voice, e-mail, text messages, SMS messages, and send them to any type of device including cell phone, PDA, telephone, computer, pager, fax, TTD/TTY. In addition to being flexible, the system has a user friendly interface for both message recipients and administrators. The Council of Presidents decided that the emergency notification system will include required opt-in with reminders for students, faculty and staff; weather-related notification; a separate field for parent/significant others contacts; installation of sirens at Midtown and Westside. Mike Lynch was very involved in the creation of the RFP through the award and will be WestConn’s lead.

The implementation team for WestConn is as follows: Michael Lynch, Paul Steinmetz, Lorraine Capobianco, Walter Bernstein, Neil McLaughlin, Charles Spiridon, and Roger Connor. The team will be responsible for tailoring the system to meet WestConn’s needs as well as engaging the user community, including students, faculty and staff. The system will be live for Fall 2008. 

WCSU – Laptop Policy

Lorraine distributed the final WCSU laptop policy which is located at
Lorraine asked members to assist in raising awareness of laptop security along with securing our classrooms amongst students, faculty and staff. If a faculty/staff member cannot locate a laptop or another piece of technology and suspects that it may be stolen, they are being asked to notify UC (University Computing) as soon as possible. Please do not wait until you are sure something is stolen. The tracking process can start immediately and the location of the laptop may be identified by UC with software/hardware procedures already in place. Lorraine also asked the ITC members to again raise faculty’s awareness to shut/lock technology classroom doors and offices where technology is located. Lorraine asked if you walk by an area with technology that is not secured, please secure it if possible. If you cannot secure the area, please call the UC Help Desk at 78467 and we will secure it. UC staff routinely close and lock doors.

Next Meeting – Thursday, May 8, 2008 and possibly Thursday, May 15th in Student Center 226, 12:15-1:45pm.