ITC : Information Technology Committee (ITC) Minutes

November, 13 2011

Information Technology Committee (ITC) Minutes

October 13, 2011, 12pm-1pm, OM304

Present: Lorraine Capobianco (Chair), Mitch Wagener, Rebecca Woodward, Todd McInerney, Rich Montague, Rona Gurkewitz

Projects In Process – Update

  • Haas 413 – Lorraine Capobianco will ask Veronica when the classroom will be available so it can be upgraded with new machines to Windows 7. 
  • WS212 – Lorraine will communicate with the Marketing Department to a coordinate a timeline to upgrade the computers with new laptops in WS212. It might have to wait until January 2012.
  •  MIS Information Security Classroom/Lab –University Computing (UC) will work to get the server and network infrastructure in place by the end of October.  Rich Montague said that if enough people in his department want to use the EnCase system, he would like to have training on campus. Lorraine will ask Marie Wright the name of the contact at the company to get a quote for training. If the training takes place on campus, Lorraine will see who from UC can go.
  • Lorraine reviewed with the ITC various software deployments that were requested. (Please see attachment.)  SPOT Imaging software was purchased for Tom Lonegan who left. Mitch Wagener will find out who in Biology should receive the software.  UC has 25 Sigma Plot licenses that were purchased by the system office. Lorraine asked the ITC to let her know who would like the software.  MicroSim was requested by Coleen Cox and she left the university.  Therefore, Lorraine will ask Nursing if they still want the software. UC was asked if the TurningPoint software can be installed on non-university equipment so faculty can prepare, outside of class, the lectures. UC will ask the manufacturer.

CSUS2020 Funded IT Purchases from Academic Affairs

  • Lorraine reviewed some of the academic IT requests forwarded from Dr. Gates, Provost/VP for Academic Affairs. Lorraine will review all the requests for consistency, that they follow our standards, and all information is included with the request.  UC will obtain quotes for the purchases. Lorraine will also advise the provost on requests that would result in a new practice at the university. Rona Gurkewitz clarified that Computer Science requested an Android tablet because the SDK for iPads/iPhones is only available for Macs.

Deadlines for Software Requests – Update

  • Lorraine will send an email to all faculty regarding the software request deadlines. The dates were listed in the minutes of the last ITC meeting. For this term, we will adjust the deadline to November 30th. Next Spring, we will be on the regular cycle. Major upgrades need not be included in this schedule.
  • For Spring 2012 the deadline is November 30, 2011. 
  • For all future terms the following schedule will be:
    • For Summer/2012, the deadline is February 28, 2012.
    • For Fall/2012, the deadline is April 30, 2012.
    • For Spring/2013, the deadline is September 30, 2012.
  • UC is optimistic that a 90-day lead-time will improve the process and provide enough time to research, purchase, and test software.

Media Services Summer Projects – Updates and New Initiatives

  • WebCheckout was implemented during the summer. The Library is purchasing the module so they can use it to schedule their rooms.
  • The production studio was prepared for the Communication Department’s collaboration with Media Services.  The Communication Department will use it for classes.
  • Scott Volpe is almost finished with revamping the Media Services web pages.
  • Lorraine has the money now to buy digital signs by Visix. It is on state contract; bids are not necessary. The purchase order will be placed as soon as possible. 

Budgets/Spreadsheets (handout)

  • The machine allocation spreadsheets were updated to reflect installations completed as of today’s meeting.  The spreadsheets were distributed. If a school/area does not have sufficient funds to upgrade/replace remaining machines with XP to Windows 7, Lorraine will add money to cover the difference. In addition to upgrading to Windows 7, we will soon migrate faculty and staff computers to Exchange 2010. At that time, we will publish standards for mobile device compatibility.

New Initiative

  • Lorraine brought up the idea to replace printers with all-in-one multifunction devices (print/scan/fax/copy) to save costs. ECSU has been doing this since many of ECSU’s buildings have “areas” on each floor to host a shared device. We will start looking at this for administrative offices at WestConn.

ITC Meeting Schedule :
Fall 2011 meeting dates: 11/10/11, and 12/8/11. Lorraine will be available from 11:30am to noon and from 1pm-1:30pm for individual questions.