WCSU Covid-19 Information Fall 2021

Division of Student Affairs

The Center for Student Involvement : Presence

How to Update Club or Organization Officers

Club Officers & Administrative Privileges

Securing your Club’s/Organization’s Compliance

To maintain compliance with the Center for Student Involvement, all clubs and organizations must list and update club officers on Presence.

Officer Status – Adding Officers to your Organization

Presence keeps track of your position within an organization. You can either be a member, an officer, or an advisor, and you can be as many of these as you need. Students on multiple executive boards need not worry, as Presence handles each position individually.
Officer status, however, is superficial. It does not grant any special privileges, and can be thought of as merely a title. Each organization is required to have a President, Vice President, Treasurer, and Advisor. Failure to fill all four positions is considered non-compliance.
To add officers or an advisor to your club,
  1. Access the from the organization page
  2. Click the button in the top right corner of the page
  3. Search by last name.
  4. Click the drop-down arrow…
…to add the person and edit their position in the organization. There are several options, including Committee Chair if your organization has officer positions other than President, VP, and Treasurer.
To edit the position of a current club member,  click the button next to their name in the roster.

Administrative Privileges – Granting Permissions to Club Members and Officers

Once all officers are added to your club/organization, current administrators can grant permissions to these officers, allowing them add members and officers, edit the homepage, and create events.
To grant privileges to any officer or club member,
  1. Navigate to the people tab.
  2. Search for your officer by last name
  3. Click…
…or, if they’re already a user…
4. Add the user as an organization administrator for your organization.
5. Just below that, select which special permissions you want this user to have. All are useful!
6. When you’re finished editing roles and permissions, click the  button in the top right corner of the page.