{"id":28,"date":"2019-09-05T16:44:54","date_gmt":"2019-09-05T16:44:54","guid":{"rendered":"http:\/\/www.wcsu.edu\/faculty-handbook\/?page_id=28"},"modified":"2024-09-17T17:57:44","modified_gmt":"2024-09-17T17:57:44","slug":"administrative-organization","status":"publish","type":"page","link":"https:\/\/www.wcsu.edu\/faculty-handbook\/overview-of-the-organization\/administrative-organization\/","title":{"rendered":"Administrative Organization"},"content":{"rendered":"

<\/a><\/h1>\n

The administration of Western Connecticut State University is divided into four divisions that are overseen by the President.<\/p>\n

The four organizational divisions are:<\/p>\n

    \n
  1. Division of Academic Affairs<\/a><\/li>\n
  2. Division of Finance & Administration<\/a><\/li>\n
  3. Division of Enrollment Management & Student Affairs<\/a><\/li>\n
  4. Division of Institutional Advancement<\/a><\/li>\n<\/ol>\n

    <\/a>President’s Area<\/strong><\/span><\/h2>\n

    President<\/span><\/h3>\n

    The President of the University is the Chief Executive Officer of the institution and reports\u00a0 to the President of the Board of Regents. The President is responsible for the proper functioning of the campus, the welfare of all students and employees who are assigned to it; and for carrying out all policies and regulations established by the Board of Regents, the DHE\/BGHE and the State of Connecticut.<\/p>\n

    The President represents the University in all policy matters relating to the public and makes all official statements on behalf of the University. In the absence of the President, the following executive officer(s) in the order listed is the designated responsible operating official:<\/p>\n

    Provost\/Vice President for Academic Affairs, Vice President for Finance and Administration, Vice President for Student Affairs, Vice President for Institutional Advancement. In the absence of all of the above, a dean will be designated for the period of such absence.<\/p>\n

    Chief Human Resources Officer<\/span><\/h3>\n

    The Chief Human Resources Officer is responsible for the supervision of the Human Resources Department, which includes Personnel and Labor Relations programs for all full-time and part-time employees.<\/p>\n

    Chief Diversity, Equity & Inclusion Officer<\/span><\/h3>\n

    The Chief Diversity Officer reports to the University President and is responsible for developing and managing a comprehensive program of human rights, equal opportunity, diversity values and Affirmative Action for the University that will contribute to the University\u2019s compliance with equal opportunity and human rights regulation and the enhancement of human rights and campus life. The position is also responsible for coordinating disability services for University employees.<\/p>\n

    Chief Information Officer, Information Technology & Innovation<\/span><\/h3>\n

    The Chief Information Officer is responsible for all aspects of information technology including university desktops, laptops, servers and storage; information security; voice and data networks; residence hall networks; software licensing and training; application development; database management; the university web site; and computer labs and technology-equipped classrooms.<\/p>\n

    Police Department<\/span><\/h3>\n

    The WCSU Police Department is a 24-hour police department. The WCSU police officers can be found around campus either in cars, on foot or bicycles. Their vehicles and uniforms are highly visible and easily recognizable. They enforce campus rules and regulations, and the laws of the State of Connecticut.<\/p>\n

    The WCSU Police Department is established in accordance with Section 10a-156b of the Connecticut General Statutes, which provides for a special police force at WCSU whose members have the same duties, responsibilities and authority as members of a duly organized local, municipal or state police department.<\/p>\n

    WCSU PD provides services essential for the good of the campus community. All departmental activities and efforts are directed toward fulfillment of these obligations in the most efficient and effective manner possible within the legal, ethical and moral framework of contemporary society.<\/p>\n

    Athletics<\/span><\/h3>\n

    WestConn Athletics offers eighteen varsity sports. The men\u2019s and women\u2019s teams belong to the National Collegiate Athletic Association (NCAA) Division III. The football program is a member of the Massachusetts State Collegiate Athletic Conference (MASCAC), while the other 17 intercollegiate athletic programs are members of the Little East Conference (LEC).<\/p>\n\n\n\n\n\n\n
    Men<\/strong><\/td>\nWomen<\/strong><\/td>\n<\/tr>\n
    Fall <\/em>\u2014 soccer, football, golf, cross<\/p>\n

    country<\/td>\n

    		Fall<\/em>\u2014 volleyball, tennis, soccer, field hockey, cross<\/p>\n

    country<\/td>\n<\/tr>\n

    Winter <\/em>\u2014 basketball, Ice Hockey, Indoor Track & Field<\/td>\nWinter <\/em>\u2014 basketball, Indoor Track & Field<\/td>\n<\/tr>\n
    Spring <\/em>\u2014 tennis, baseball, lacrosse, Outdoor Track & Field<\/td>\nSpring <\/em>\u2014 softball, lacrosse, Outdoor Track & Field<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

     <\/p>\n

    <\/a>Division of Academic Affairs<\/strong><\/span><\/h2>\n

    Provost\/Vice President for Academic Affairs<\/span><\/h3>\n

    The Provost\/Vice President for Academic Affairs assumes overall responsibility for the entire area of academic affairs and the total instructional program of the University, in accordance with established policy and the direction of the University President.<\/p>\n

    The Provost\/Vice President for Academic Affairs exercises academic leadership and promotes the intellectual life of the University. He\/she guides, plans, controls all academic projects, and serves as chief academic and executive officer for the President.<\/p>\n

    The Provost\/Vice President for Academic Affairs is responsible for the administration, coordination and supervision of all academic personnel and related programs and services. He\/she coordinates and integrates the activities of the schools under his\/her jurisdiction and works with others in coordinating activities among the various areas, schools and departments of the University.<\/p>\n

    The Provost\/Vice President for Academic Affairs President makes recommendations to the President regarding policies, personnel, plans and procedures in the area of academic affairs. He\/she maintains liaison with the Vice President for Finance and Administration and, with him\/her, develops procedures for implementation of administrative and\/or University policy. He\/she is also responsible for executing academic strategic planning and coordinates the institutional, regional and state accreditation processes.<\/p>\n

    In addition, the Provost\/V.P. for Academic Affairs assures student advocacy, promotes and represents the University to external publics as appropriate, plans for and allocates critical resources, and implements quality assurance\/assessment measures.<\/p>\n

    Reporting to the Provost\/VPAA are: the Deans of the Ancell School of Business, Macricostas School of Arts and Sciences, School of Professional Studies, and the School of Visual and Performing Arts; the Director of Library Services, the Director of the Kathwari Honors Program, the Director of Institutional Research, the International Services Coordinator, the Office of Sponsored Research and Administrative Services, the Coordinator of the First Year Program, Pre-Collegiate and Access Programs, Graduate Programs, and External Programs.<\/p>\n

    Academic Support Programs<\/span><\/h3>\n

    WCSU offers academic support to students in the form of tutoring and first year programs. For tutoring there are four areas: The Tutoring Resource Center, <\/a>Ancell Learning Commons,<\/a> the Writing Center, <\/a>and the Math Clinic.<\/a> First year programs include a faculty coordinator of the first-year navigation courses and the first-year mentor program jointly organized by the first-year librarian, director of the Tutoring Resource Center Director, and the Faculty Coordinator of the first-year courses.<\/p>\n

    External Programs<\/span><\/h3>\n

    The Provost\u2019s Office support WCSU\u2019s bachelor\u2019s degree-completion programs in Management and Nursing on the Naugatuck Valley Community College campus, and Management only at Northwestern Community College. Responsibilities include the planning, marketing, and implementation of such programs, and coordination with host schools, the external community, and the home campus. Quality of instruction is ensured through the use of Western\u2019s faculty members, course outlines, and materials at all external locations, as well as the particular school dean\u2019s involvement in all administrative and academic operations.<\/p>\n

    Graduate, International & Student Success<\/span><\/h3>\n

    International Services Coordinator<\/span><\/h3>\n

    The International Services Coordinator assists students (and their spouses\/dependents) in obtaining and maintaining F-1 non-immigrant visa student status. The Coordinator guides students when navigating the processes of non-immigrant F-1 regulations and university procedures. The Coordinator can provide general information regarding other non- immigrant visa types (J-1 and H-1), assists with change of status to F-1 non-immigrant student status and referrals to appropriate resources. The Coordinator leads the international student orientation program\/on-going programming to facilitate learning about U.S. culture and maintaining valid F1 non-immigrant status and all the benefits associated with it.<\/p>\n

    Institutional Research & Assessment<\/span><\/h3>\n

    The Director of Institutional Research and Assessment is responsible for compiling surveys, interpreting enrollment, admissions and faculty statistics, assessing student outcomes, and coordinating the students\u2019 semester evaluations of faculty.<\/p>\n

    Kathwari Honors Program<\/span><\/h3>\n

    The Kathwari Honors Program at Western Connecticut State University was founded to foster and nurture academic and civic excellence among outstanding students in all four WCSU schools.<\/p>\n

    Library Services<\/span><\/h3>\n

    The Director of Library Services is responsible for coordinating, supervising and directing all aspects of the libraries. This includes strategic planning, budget development, staff development, library services programs, library consortia agreements, delivery of services to all staff utilizing new information systems and media technologies, community outreach programs and evaluation of donated materials.<\/p>\n

    The Office of Sponsored Research Administrative Services<\/span><\/h3>\n

    The Director of the Office of Sponsored Research Administrative Services <\/a>is responsible for assisting faculty and staff in the development, preparation, and submission of proposals for external funding; for assuring that project directors effectively manage funded grants and contracts; and for establishing and maintaining effective working relationships between grant applicants\/recipients, funding sources, WCSU administrative departments and external regulatory agencies.<\/p>\n

    Pre-Collegiate & Access Programs<\/span><\/h3>\n

    To enhance and ensure that pre-college students have the opportunity to develop their academic skills required for college admissions, Western has established the ConnCap (state)\/Upward Bound (federal) Programs for high school students and the Excel Program (state\/local) for middle- school students. These pre-college programs have assigned advisers and staff dedicated to assisting and closely monitoring the middle\/high school students\u2019 academic progress, throughout their public school experience. These pre-college programs also provide and promote academic achievement, cultural enrichment, the use of technology and instructional classes; from pre-algebra to parental workshops. All middle and high school students are provided a five-week to six-week academic summer enrichment programs that includes selective field trips.<\/p>\n

    Included in the Pre-Collegiate & Access Programs is the EAP (Educational Achievement & Access Program) that offers academically under-prepared students, an intense \u201cfive-week\u201d summer program, in order for selected EAP students to fulfill admission requirements. The five-week EAP program provides students the opportunity to learn about college life, while taking two academically challenging college classes. All EAP students must successfully pass with a minimum of \u201cC\u201d or higher in their Math and Writing classes, to be officially admitted into Western as a full-time student in the fall-semester.<\/p>\n

    Registrar<\/span><\/h3>\n

    The Registrar\u2019s Office is responsible for managing student academic records, including course registration, grade processing, and transcript issuance.\u00a0 The office also oversees academic class scheduling, ensures compliance with academic policies, certifies student enrollment, and verifies undergraduate degree completion for graduation.<\/p>\n

    <\/a><\/a>Division of Finance & Administration<\/strong><\/span><\/h2>\n

    Vice President for Finance & Administration\/Chief Financial Officer<\/span><\/h3>\n

    The Vice President for Finance and Administration has overall responsibility for the six finance, administrative and facilities offices that serve the University\u2019s students and faculty. \u00a0Each department has a Director who reports directly to the Vice President. \u00a0Collectively, these offices manage the University’s finances, purchasing, travel, master planning, space allocation, construction, health and safety, and maintenance functions.<\/p>\n

    Administrative Services<\/span><\/h3>\n

    The Director of Administrative Services is responsible for the Purchasing, Travel, Property Management, Shipping and Receiving, and Mailroom Operations areas. \u00a0This department is responsible for ensuring that WCSU’s contracts comply with all relevant federal and state law. The Director is also responsible for the University’s records management and liability insurance functions.<\/p>\n

    Fiscal Affairs<\/span><\/h3>\n

    The Director of Fiscal Affairs\/Controller supervises and coordinates the Accounting Office, Cashier’s Office, Payroll Office and the Budget, Accounts Payable, Accounts Receivable and Grants Accounting functions.<\/p>\n

    Revised September 2024<\/em><\/p>\n

    Revised July 9, 2018<\/em><\/p>\n

    Revised 6\/21\/11<\/em><\/p>\n

    <\/a><\/a>Division of Enrollment Management & Student Affairs<\/strong><\/span><\/h2>\n

    Vice President for Enrollment Services & Student Affairs<\/span><\/h3>\n

    The Vice President for Enrollment Management & Student Affairs (VPEMSA) is a member of the President\u2019s executive team and actively participates in major decisions impacting the operation of the university and its 5,000 plus students. The VPEMSA oversees all aspects of campus\/student life for the university\u2019s resident, commuter, and non-traditional students. Divisional responsibilities include management oversight and innovative leadership for the following offices and campus life activities: AccessAbility Services; <\/a>Campus Ministries; <\/a>Center for Student Involvement; <\/a>Civic Engagement; Club Sports; <\/a>Commuters; <\/a>Community<\/a> Service; <\/a>Counseling Services; <\/a>Greek Life;<\/a> Health Service<\/a>s<\/u>; Housing & Residence Life; <\/a>Intramurals; <\/a>Judicial Affairs;<\/a> Orientation; <\/a>Parent Services; <\/a>Recreation; <\/a>Student Affairs Research & Assessment;<\/a> SGA\/Student Organizations; <\/a>Student Concern Team (SCT); <\/a>Substance Abuse<\/a> Prevention Programs (CHOICES); <\/a>Testing Services; <\/a>\u00a0Veterans Affairs Programming; Wellness; <\/a>and the Women\u2019s Center.<\/a><\/p>\n

    AccessAbility Services<\/span><\/h3>\n

    The Office of AccessAbility Services (AAS) directs and coordinates accommodations and support services for undergraduate and graduate students with documented disabilities. AAS seeks to accommodate students with documented disabilities to allow them equal access to their education. Accommodations are designed to level the playing field for students with disabilities, while maintaining the integrity and standards of each academic program. WCSU appreciates that everyone is unique; therefore each student who requests accommodations from AccessAbility Services is considered on a case-by-case basis.<\/p>\n

    Accommodations and support services may include extended time on exams, reduced distraction testing location, scribes, audio books, book scanning, interpreters, assistive technology, housing accommodations and accessible furniture. Services may include advocacy training, academic coaching, writing assistance and assistive technology training.<\/p>\n

    Assistant Dean of Students<\/span><\/h3>\n

    The Assistant Dean of Students reports to the Vice President for Student Affairs and is responsible for overseeing the Office of InterCultural Affairs \u2013 preparing students for lifelong engagement in a global and multicultural society – the Office of Commuter Student Services (e-newsletter and the Commuter Student Organization), the Office of Parent Services and e- newsletter, co-chairs the Student Veterans Advisory Committee, serves as the appeals officer for Judicial Affairs, is involved in New Student Orientation, and directs Campus Ministries.<\/p>\n

    Campus & Student Centers<\/span><\/h3>\n

    This office administers the programs and facilities of the Westside Campus Center and the Midtown Student Center. Both facilities include dining areas, conference rooms, lounges, computer facilities and recreational facilities. The Campus Center features a cardio fitness center, a staffed computer lab and The Daily Grind, <\/em>a late-night dining and entertainment venue featuring Starbucks coffee, Tazo tea and snacks. It is a great place to bring your evening class for informal discussion. The Student Center houses certain student organizations, the campus bookstore, the Student Technology Training Center and a game room. Also, this office manages the university-wide box office system, providing ticketing needs for all university events. To schedule an event in either facility, please use the WCSU<\/a> Event Planning Portal <\/a>(https:\/\/reserve.wcsu.edu\/EMSWebApp\/<\/a>).<\/p>\n

    Campus Ministries<\/span><\/h3>\n

    WCSU Campus Ministries is currently supported by the Newman Center, providing catholic services to our students. Our ongoing goal is to expand our faith-based outreach on campus to be more inclusive of other religious denominations in further support of our students.<\/p>\n

    Center for Student Involvement<\/span><\/h3>\n

    The Center for Student Involvement (CSI) is the main point of contact for student leaders wanting to get involved, plan events, form new student organizations and assist those currently involved with one. The CSI staff advises in the operation of more than 80 student organizations including the Student Government Association, the Program Activities Council, and Fraternity and Sorority Life, and provides assistance with leadership development, university policies, and event planning. The Leadership, Compassion and Creativity Certificate<\/a> Program <\/a>(LCCC) is also run through the CSI Office. The CSI staff coordinates programs, events, and activities on campus organized by and for students.<\/p>\n

    Clubs and organizations are always looking for advisors! If you would be interested in advising a student club, feel free to contact Dennis Leszko at leszkod@wcsu.edu <\/a>or call 203- 837-8214.<\/p>\n

    Communications and Marketing<\/span><\/h3>\n

    The Director of Communications & Marketing has primary responsibility for the planning and organization of the University\u2019s public affairs program. This includes public information and publications promoting a positive image of the University to internal and external audiences.<\/p>\n

    Counseling Services<\/span><\/h3>\n

    Counseling Services provides a wide range of services including confidential individual and group counseling, psycho-educational workshops, training and consultations to students, administration, faculty and staff in a safe and supportive environment. All Services for the Fall semester will be provided virtually with the exception of crisis appointments.<\/p>\n

    Dean of Students<\/span><\/h3>\n

    The Dean of Students reports to the Vice President for Enrollment Management & Student Affairs and is responsible for developing, supervising, evaluating and coordinating the following services: AccessAbility Services, Counseling Services, Health Services, Judicial Affairs, Orientation, Student Affairs Research and Assessment, Substance Abuse Prevention, Wellness, and the Women\u2019s Center.<\/p>\n

    Health Services<\/span><\/h3>\n

    Health Services provides comprehensive and compassionate healthcare for a culturally diverse student population in a safe, nurturing environment. We empower students to take charge of their own health and wellbeing and to become responsible healthcare consumers through our care and educational programming. We encourage and teach healthy behaviors to better facilitate the academic success of WCSU students.<\/p>\n

    Housing and Residence Life<\/span><\/h3>\n

    The department of Housing and Residence Life believes that our residence halls are crossroads where we promote academic excellence, build communities, and support student development. Students are encouraged to actively participate in creating vibrant communities through programming and personal involvement. The CULTURETM program (Creating Undergraduate Learning through Unique Residential Experiences) is the structure we use to accomplish this. Included in CULTURE are a variety of services and programs designed to assist students in achieving their own academic goals. Each building has one or more Academic Resource Mentors (ARMs) who act as resources to campus and community services, which can assist residents. PASS tutors (Peer Academic Support Services) are volunteers who offer assistance to fellow residents in areas where they excel.<\/p>\n

    Office of Judicial Affairs<\/span><\/h3>\n

    This office administers the university\u2019s student discipline process, serving as liaison to all university departments regarding matters pertaining to student conduct. All WCSU students are expected to adhere to the policies and procedures outlined in the Student Code of Conduct. Formal complaints, as well as any inquiries concerning the student discipline system and student discipline records, should be directed to this office.<\/p>\n

    Recreation, Intramurals, and Club Sports<\/span><\/h3>\n

    Life\u2019s about balance – get out and get active! The Recreation Department here at WCSU is located in Berkshire Hall and is dedicated to providing the campus community with a multitude of various recreational activities to encourage physical fitness and promote a positive well-being. The Intramural and Club Sports programs provide opportunities for individuals who share a common interest in a recreational sport, to improve their skill level and overall knowledge of the sport or activity. Our university is unique in that the WCSU community can utilize athletic facilities on two different campuses.<\/p>\n

    Substance Abuse Prevention Program (CHOICES)<\/span><\/h3>\n

    The CHOICES program provides free and confidential services to students including: 1) screening and assessments of substance use, abuse and possible addiction\/dependence on alcohol or other drugs; 2) Education and counseling regarding substance use and abuse; 3) Information, treatment resources and referrals for treatment off campus in the community;<\/p>\n

    4) Peer support groups, campus and community 12 step meetings, educational programs to positively influence attitudes and behaviors regarding alcohol and other drug use on campus and throughout life. The office also houses a lending library of literature and other educational media for staff and students.<\/p>\n

    <\/a>Division of Institutional Advancement<\/a><\/span><\/strong><\/span><\/a><\/h2>\n

    Vice President for Institutional Advancement<\/span><\/h3>\n

    The Vice President for Institutional Advancement has oversight responsibilities for development, university relations, publications and design, university events, alumni relations and all development activities with outside agencies, organizations, and individuals.<\/p>\n

    Development<\/span><\/h3>\n

    The Director of Development has the primary responsibility of the University’s fundraising program.<\/p>\n

    Event & Conference Management<\/span><\/h3>\n

    This office is tasked to plan, develop, and manage events, certain Colonial Athletic events, and activities for the University\u2019s students, staff, faculty, and the local and regional communities. We strive to promote student success by providing an experienced, reliable, and professional staff of event planners to assist faculty, staff, students, and community clients with the planning and implementation of their events.<\/p>\n

    Office of Alumni Relations<\/span><\/h3>\n

    The Office of Alumni Relations is responsible for cultivating relationships with WCSU alumni. Events and programs planned, coordinated and implemented by the Alumni Office include: homecoming, class reunions, regional and local gatherings, alumni dinner theatres, annual golf tournament, Hall of Fame events, Golden Circle Luncheons, WestConn Sweethearts events, alumni publications, alumni scholarships, special alumni receptions, online networking, and relations with the WCSU Alumni Association.<\/p>\n

    Updated September 2024<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

    The administration of Western Connecticut State University is divided into four divisions that are overseen by the President. The four organizational divisions are: Division of Academic Affairs Division of Finance & Administration Division of Enrollment Management & Student Affairs Division …<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":8,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-28","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.wcsu.edu\/faculty-handbook\/wp-json\/wp\/v2\/pages\/28","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.wcsu.edu\/faculty-handbook\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.wcsu.edu\/faculty-handbook\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.wcsu.edu\/faculty-handbook\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.wcsu.edu\/faculty-handbook\/wp-json\/wp\/v2\/comments?post=28"}],"version-history":[{"count":0,"href":"https:\/\/www.wcsu.edu\/faculty-handbook\/wp-json\/wp\/v2\/pages\/28\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/www.wcsu.edu\/faculty-handbook\/wp-json\/wp\/v2\/pages\/8"}],"wp:attachment":[{"href":"https:\/\/www.wcsu.edu\/faculty-handbook\/wp-json\/wp\/v2\/media?parent=28"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}