{"id":1174,"date":"2021-11-18T15:01:23","date_gmt":"2021-11-18T15:01:23","guid":{"rendered":"https:\/\/www.wcsu.edu\/registrar\/?page_id=1174"},"modified":"2026-03-27T13:58:00","modified_gmt":"2026-03-27T13:58:00","slug":"forms","status":"publish","type":"page","link":"https:\/\/www.wcsu.edu\/registrar\/forms\/","title":{"rendered":"Forms"},"content":{"rendered":"
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Form<\/strong><\/span><\/h3>\n<\/th>\n

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Description<\/strong><\/span><\/h3>\n<\/th>\n<\/tr>\n<\/thead>\n

Add\/Drop Form<\/strong>
\n<\/i>Spring 2026<\/a><\/td>\n		Add\/Drop a current or future course <\/span>(<\/span>for current matriculated students ONLY).<\/span><\/span> This can only be used during the Add\/Drop period<\/i><\/b> for the semester\/session you are registering. More information<\/a><\/p>\n

Spring 2026 registration opens on November 5, 2025.<\/td>\n<\/tr>\n

Application for Graduation<\/strong><\/p>\n

2025-2026<\/a><\/p>\n

2026-2027<\/a><\/td>\n

Check if you qualify for graduation and to receive your degree. More information<\/a><\/p>\n

2025-2026 – December 2025, January 2026, May 2026 and August 2026<\/td>\n<\/tr>\n

Approval for Audit<\/strong>
\nPDF <\/i><\/a><\/td>\n		Audit a course. More information<\/a><\/td>\n<\/tr>\n
Change of Address<\/strong>
\nOnline <\/i><\/a> , PDF <\/i><\/a><\/td>\n		Change your mailing address (students).<\/td>\n<\/tr>\n
Change of Name<\/strong>
\nPDF <\/i><\/a><\/td>\n		Change your name. Official documents required.<\/td>\n<\/tr>\n
Change of Major \/ Double Major \/ Add or Change Minor<\/strong><\/p>\n

Online<\/a><\/td>\n

Change a major or option, or add another major. More information<\/a><\/td>\n<\/tr>\n
Change of Major for Education<\/span><\/strong><\/p>\n

Online<\/a><\/td>\n

Change TO<\/strong> an Education major or
\nMake changes within an already existing Education major.
\nMore information<\/a><\/td>\n<\/tr>\n
Course Overrides<\/strong>
\nPDF <\/i><\/a><\/td>\n		Register for a course via override. More information<\/a><\/td>\n<\/tr>\n
Course Substitution<\/strong>
\nPDF <\/i><\/a><\/td>\n		Substitute a required course.<\/td>\n<\/tr>\n
Course Withdrawal<\/strong>
\nOnline<\/a><\/td>\n		Withdraw from a course. More information<\/a><\/td>\n<\/tr>\n
Cross Registration Approval<\/strong>
\nOnline <\/i><\/a> , PDF <\/i><\/a><\/td>\n		If currently a WCSU student, submit this to take a class at another institution.
\nIf from another institution, submit this to take a class at WCSU (PDF only).<\/td>\n<\/tr>\n
Leave of Absence (Included on University Withdrawal Form)<\/span><\/strong>
\nOnline <\/i><\/a> , PDF <\/i><\/a><\/td>\n		Request a Leave of Absence (LOA) from the university. More information<\/a><\/td>\n<\/tr>\n
Non-Degree-Seeking Undergraduate Student Registration<\/strong>
\nOnline<\/a>, PDF<\/a><\/td>\n		For visiting\/non-degree seeking students interested in taking a WCSU course. More information<\/a><\/td>\n<\/tr>\n
Non-Disclosure of Directory Information Request Form
\n<\/strong>PDF<\/a><\/td>\n		FERPA grants students the right to request that all of their information, including directory information, be withheld.<\/td>\n<\/tr>\n
Overlap<\/strong>
\nPDF <\/i><\/a><\/td>\n		Register for two courses that overlap in time. More information<\/a><\/td>\n<\/tr>\n
Pass\/Fail<\/strong>
\nPDF <\/i><\/a><\/td>\n		Request to have a course graded as Pass\/Fail rather than with a letter grade.<\/td>\n<\/tr>\n
Registration for Degree Seeking Students<\/strong>
\nPDF <\/i><\/a><\/td>\n		Register for courses.<\/td>\n<\/tr>\n
Repeat Policy<\/strong>
\nOnline <\/i><\/a> , PDF <\/i><\/a><\/td>\n		Repeat a course. More information<\/a><\/td>\n<\/tr>\n
Undergraduate Replacement Diploma<\/strong>
\nPDF<\/a> <\/i><\/td>\n		Obtain a replacement diploma.<\/td>\n<\/tr>\n
Student Consent Form (FERPA)<\/strong>
\nOnline\u00a0<\/a><\/td>\n		Grant others access to your educational records (grades, billing, etc).<\/td>\n<\/tr>\n
Study Abroad Course Approval \/ Int’l Student Exchange Program<\/strong>
\nPDF <\/i><\/a><\/td>\n		Request courses taken in a different country or region count for WCSU credit. More information<\/a><\/td>\n<\/tr>\n
Taking a Course at Another Institution<\/strong>
\nPDF<\/a><\/td>\n		Take a course at another institution. The course credit will count as Transfer Credit.<\/td>\n<\/tr>\n
Transcript Request \/ Policy Information<\/strong>
\nOnline <\/i><\/a><\/td>\n		Request a copy of your transcript<\/td>\n<\/tr>\n
University Withdrawal (I<\/span>ncludes Undergraduate Leave of Absence)<\/span><\/strong>
\nOnline<\/a><\/td>\n		Withdraw from the university.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

 <\/p>\n

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<\/a>Adding and Dropping Courses<\/p>\n

Adding Courses<\/strong><\/p>\n

You can add classes during the first week of the semester. During the second week of the semester, you can late add a class with the instructor’s permission as long as there are seats available in the class.<\/p>\n

Dropping Courses<\/strong><\/p>\n

You can drop classes\u00a0 the first two weeks of the semester.\u00a0 Dropped courses have\u00a0 no academic penalty and do not appear on your transcript.\u00a0 This may impact your tuition bill, and eligibility for financial aid, housing and athletic participation.<\/p>\n

 <\/p>\n

<\/a>Application for Graduation<\/p>\n

Degrees are awarded at the end of each semester.\u00a0 Applications for a degree must be submitted to the Registrar\u2019s Office.<\/p>\n

GRADUATION APPLICATION DEADLINES<\/strong><\/p>\n\n\n\n\n\n\n
Graduation Date<\/strong><\/td>\nApplication Deadline<\/strong><\/td>\n<\/tr>\n
May<\/td>\nNovember 1<\/td>\n<\/tr>\n
August<\/td>\nFebruary 1<\/td>\n<\/tr>\n
December & January<\/td>\nAugust 1<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0<\/span><\/p>\n

After you submit your application, the Registrar\u2019s Office will send a degree evaluation directly to your WCSU email. This evaluation will outline any remaining requirements you need to complete. Degree evaluations are processed in the order they are received. Students who apply by the deadlines listed above will receive their evaluations before the next registration period begins.<\/p>\n

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<\/a>Approval Audit<\/p>\n

You must obtain approval to audit a course within the first four weeks for full semester courses or within the first two weeks for courses scheduled less than a full semester or you will receive a grade. Audited courses carry no academic credit but count towards billable hours.<\/p>\n

 <\/p>\n

<\/a>Change Of Major<\/p>\n

A student who desires to change their major from one department to another department must complete the Change of Major form.<\/p>\n

Add or Change a Double Major:<\/strong><\/p>\n

Any WCSU student who wishes to fulfill the requirements for more than one academic major may do so.\u00a0 Students must satisfy the requirements for both majors, and courses required for one major may not be used to complete requirements for a second major.\u00a0 To complete a double major in the Ancell School of Business within the five (5) business administration departments, students must complete the BBA Core and the courses in both majors with no duplication of courses in the two majors. \u00a0Both majors will be listed on the student’s transcript; however, only one degree will be awarded.<\/span><\/p>\n

If a student\u00a0qualifies for more than one degree, e.g., both a Bachelor of Arts and a Bachelor of Science,\u00a0the student\u00a0must notify the Registrar’s Office as to which degree\u00a0to receive at commencement. <\/span><\/p>\n

Students are advised to exercise caution in selecting more than one major because the requirements to meet\u00a0two majors will limit the ability to take elective courses. <\/span><\/p>\n

Students\u00a0are responsible for fulfilling the requirements of both majors as well as any special general education requirements in the majors. <\/span><\/p>\n

 <\/p>\n

<\/a> Withdrawal from Courses<\/p>\n

Students must submit a Course Withdrawal form to the Registrar\u2019s Office.\u00a0 Students may withdraw from a full-semester course until the end of the twelfth week of the semester.<\/p>\n

The withdrawal deadline for courses that are eight weeks in length is the end of the fifth week. \u00a0The withdrawal deadline for courses that are five weeks in length is the last day of the third week and the deadline for withdrawal from a course that is three weeks in length is the last day of the second week.\u00a0\u00a0Students wishing to withdraw after the deadline must obtain the instructor\u2019s written approval.\u00a0The Registrar\u2019s Office will not accept course withdrawals during finals week.<\/p>\n

Withdrawals are recorded on a student\u2019s transcript with a grade of \u201cW.\u201d There is no academic penalty attached to this grade.\u00a0 Withdrawals may affect the attainment of satisfactory progress as defined by financial aid, housing, athletic eligibility, and other policies.<\/p>\n

Faculty may report you as having stopped-attending a class.\u00a0 Students who are reported as stopped-attending will receive a “W” for the course.\u00a0 If a student is reported as stopped-attending in all their courses, they will be administratively withdrawn from the institution.<\/p>\n

Part-time students pay tuition for each credit for which they are registered. If they drop\/withdraw from a course within the refund deadlines, they will receive the appropriate refund as indicated on the academic calendar. Full-time students are eligible for a refund only if they withdraw from the University. Refund deadlines can be found in the Academic Calendar<\/a>.<\/p>\n

NOTE: You must officially withdraw from a course to avoid receiving a failing grade. If you just stop-attending the class without following the necessary procedure, you will be given a failing grade.<\/p>\n

 <\/p>\n

<\/a>Incomplete Grades<\/p>\n

To receive an incomplete (\u201cINC\u201d) grade in a class, students must formally request it from the instructor in writing.\u00a0 Once approved by the instructor, the incomplete grade denoted as \u201cINC\u201d, will be assigned by the instructor during the final grading period.\u00a0 Incomplete grades must be resolved within six weeks of the next major term (fall or spring). If the incomplete grade is not replaced with a grade within the designated timeframe, it will automatically convert to a grade of \u201cF\u201d or the minimum passing grade as determined by the instructor. Incomplete grades may not be removed by repeating a course. Students will be ineligible for the Dean\u2019s List if they have an incomplete grade at the time the Dean\u2019s List is generated. During their graduating semester, students must coordinate with their degree auditor regarding the timeline for resolving the incomplete grade.<\/p>\n

When a student opts for an incomplete, it signifies their commitment to completing the coursework and earning a final grade.\u00a0 Therefore, a \u201cW\u201d grade (withdrawal) cannot serve as a resolution for an incomplete.\u00a0 A \u201cW\u201d denotes a course registration status and cannot be applied to a student\u2019s academic record once the withdrawal period for a specific term has passed.<\/p>\n

 <\/p>\n

<\/a> Leave of Absence<\/p>\n

Students may choose to request a Leave of Absence (LOA) from the university for a period of time not to exceed two consecutive major semesters (Fall and Spring).\u00a0 Students seeking a Leave of Absence must meet the following criteria:<\/p>\n