Travel :

Conference and Registration Fees

Supporting documentation attached to the Travel Authorization must show this fee. It is possible to have the University or System Office prepay a conference fee if requested on the Travel Authorization and received at least two (2) weeks prior to the sponsoring organization’s payment due date. The completed registration form must be attached to the Travel Authorization and the organization’s Federal Employee Identification Number (FEIN)

must be indicated on the Travel Authorization. A W-9 may need to be obtained to issue payment to the vendor.

No reimbursement can be made for any social events or tours not related directly to the purpose of the trip.

If any meals are included in the registration fee, please refer to the Meal Reimbursement and Incidental Expenses section.

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