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Academic Affairs Administrative Calendar (Academic Planning Calendar)



Office of the Provost



2018
June
July
August
September
October
November
December		 2019
January
February
March
April
May
June		 July
August
September

PLEASE NOTE:

  • Dates and deadlines listed on the Academic Affairs Administrative Calendar (Academic Planning Calendar) are subject to change without prior notice. Check the calendar frequently for updates.

  • For Evaluation Process Due Dates please refer to the applicable Collective Bargaining Agreement.

Click on the links below for information pertaining to:

View the Current Academic Calendar



For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.

JUNE 2018






8 Academic Deans Goals, Evaluation and Annual Reports Due to the Provost
23 Summer Session I Ends
25 Summer Session II Begins
27 Summer Session I Final Grades due
29 Provost’s Annual Report Due to the President

 

JULY 2018




4 Independence Day – University offices closed. No classes
28 Summer Session II Ends
30 Summer Session III Begins

 

AUGUST 2018















1 Summer Session II Final Grades due
18 Summer Session III Ends
22 Summer Session III Final grades due
24 – Sept. 3 LEAP (Learn, Engage, Adapt, Plan) Week – Formerly Welcome Week
24 Opening Gates Ceremony – 1:30 p.m., Midtown
24 First year/Transfer student move in
27 Residence Halls open for returning students
27 Academic Year Begins
27 Ancell School of Business Opening Meeting 10:00 – 11:30 p.m., WS 218
27 School of Visual and Performing Arts Opening Meeting 10:30 – 12:30 p.m., Veronica Hagman Concert Hall
27 Macricostas School of Arts and Sciences Opening Meeting 9:00 – 9:00 a.m. , WA
27 President’s Fall Opening Meeting 3:3p.m., Westside Campus Center Ballroom
28 School of Professional Studies Opening Meeting 8:30 a.m. – 1:30 p.m., Leir Retreat Center in Ridgefield, CT
28 First Day of Classes

 

SEPTEMBER 2018



















3 Labor Day – University Offices closed. No Classes
4 Last day for part-time students to withdraw with 100% refund
4 Last day for full-time students to withdraw with 90% refund
5 Add/Drop period ends for Full Semester Day classes
7 Faculty Development Funds Application Deadline for Activity from October 1, 2018 – December 31, 2018
9 – 11 Rosh Hashanah
11 Last day for students to withdraw and receive 60% refund
14 Department Chairs Request for New Faculty Positions as Per the Academic Plan Due in Deans Offices
14 Independent Study forms and Faculty Development Forms due in Registrar’s Office
14 The DEC Shall Inform Any Full-Time Members of their Department Who Meet the Standards Specified for Promotion. (For Further Information, Please Refer to the Applicable Collective Bargaining Agreement.)
17 Graduate Council, Westside CC 212/214, 2:30 – 4:00 p.m.
17 UPBC – 2:30 p.m., SC 226
18 – 19 Yom Kippur
20 CUCAS – 9:30 a.m., SC 202
24 Last date for Pass/Fail and Audit requests
26 University Senate – 3:30 p.m., WH 127
28 Deadline to submit Sabbatical Leave Requests
28 Deans Submit Requests for New Faculty to the Provost as Per the Academic Plan

 
OCTOBER 2018












1 UPBC – 2:30 p.m., SC 226
7 Homecoming Day
8 Columbus Day – Non-essential University offices closed. Classes in Session
9 Undergraduate Incomplete submissions deadline for Spring/Summer
10 Management Approval of New Hires
15 Graduate Council, Midtown SC 202, 2:30 – 4:00 p.m.
17 University Senate – 3:30 p.m. WS 218
18 CUCAS – 9:30 a.m., Campus Center 212/214
18 Department Chairpersons Meeting – 3:30 p.m., WA Lyceum 102 (North)
22 Midterm grades due. May report Stopped Attending (SA)
22 Second eight week classes begin

 

NOVEMBER 2018
















1 – 22 Tentative registration begins for Spring 2019 – See Registrar’s webpage for detailed information
2 Fall 2019 and Winter session 2020 Class Schedules due in the Registrar’s Office
4 Open House 10:00 a.m. – 1:00 p.m., O’Neill Center
5 UPBC – 2:30 p.m., SC 226
6 Deadline for 2019-2020 Applications for Reassigned Time for Research
12 Veterans Day – University offices opened. Classes in session
15 CUCAS – 9:30 a.m., SC 202
16 Withdrawal deadline without academic penalty
16 Faculty Development Funds Application Deadline for Activity from January 1, 2019 – March 31, 2019
19 Graduate Council, Westside CC 212/214, 2:30 – 4:00 p.m.
21 – 25 Thanksgiving Recess – No Classes
22 – 23 Thanksgiving Recess – University offices closed
26 Non-matriculated student registration begins
26 – Dec 5 Suggested Period for Course Evaluations
28 University Senate – 3:30 p.m., WH 127

DECEMBER 2018













2 – 10 Hanukkah
3 UPBC – 2:30 p.m., SC 226
6 Graduate Incomplete submission deadline for Spring/Summer
8 Last Day of Class
10 Graduate Council, Midtown SC 202, 2:30 – 4:00 p.m.
10 – 16 Final Exams
17 Intersession Begins
19 Fall final grades due
19 University Senate – 3:30 p.m. WS 218
20 CUCAS – 9:30 a.m., Campus Center 212/214
23 Semester Ends
25 Christmas Holiday – University offices are closed. No Classes

 

JANUARY 2019















1 New Year’s Holiday – University offices closed. No Classes
12 Intersession Ends
16 Intersession Final grades due
17 CUCAS – 9:30 a.m., SC 202
18 Cross registration and Senior Citizen registration begins
21 Martin Luther King Holiday— University offices closed. No Classes
21 Last day for full-time students to Withdraw from WCSU with no financial penalty
21 Semester Begins
22 First Day of Classes
23 University Senate – 3:30 p.m., WH 127
28 Graduate Council, Westside CC 212/214, 2:30 – 4:00 p.m.
28 Last day for full-time students to withdraw from WCSU and receive a 90% refund
28 Last day for part-time students to withdraw from WCSU and receive 100% refund
29 Last day to Add/Drop day courses.

 

 

 

 

FEBRUARY 2019













1 Deadline for CSU/AAUP Research Grant Applications for AY 2019-2020
4 UPBC – 2:30 p.m., SC 226
8 Student Independent Study forms are due to the Registrar’s office
15 – 18 Presidents’ Holiday – University offices closed. No Classes
19 Last day to submit Pass/Fail Option forms and audit forms to the Registrar’s Office
20 University Senate – 3:30 p.m. WS 218
21 CUCAS – 9:30 a.m., Campus Center 212/214
 22
  • Deans–Office of University Publications & Design (talbotj@wcsu.edu)  must be informed of all awards, which will be presented this year (even if recipient is not yet selected.) Please make sure that every email sent to University Publications & Design (talbotj@wcsu.edu) contains in the subject line: Honors Convocation – (name of school)
 
  • Departments must make any changes in the text of the award descriptions

    through their Dean

 
  • Any new awards under consideration must be finalized through the dean’s

     office.
22 Faculty Development Funds Application Deadline for Activity from April 1, 2019 – June 30, 2019
25 Graduate Council, Midtown SC 202, 2:30 – 4:00 p.m.

MARCH 2019
















1 Deadline for Faculty to Send Requests to Deans for Summer Curriculum Related Activities
4 Undergraduate Fall/Intersession Incomplete  grades due
4 UPBC – 2:30 p.m., SC 226
6 Deadline for Deans to Submit Requests to Provost’s Office for Summer Curriculum-Related Activities
8 Deans–All names of award presenters (including presenters from outside organizations) must be forwarded to the Office of University Publications & Design (talbotj@wcsu.edu) if they are to appear properly in the program booklet
11 – 17 Spring Break – No Classes
14 Department Chairpersons Meeting – 3:30 p.m., (TBD)
15 Supplementary Laboratory (Workload) Credit Request Due to Department Chairperson
18 Graduate Council, Westside CC 212/214, 2:30 – 4:00 p.m.
20 University Senate – 3:30 p.m., WH 127
21 CUCAS – 9:30 a.m.,  SC 202
22 Deans–All information pertaining to Award Certificates to be presented—including title of certificate, date of issue, name of recipient(s) as they wish it to appear and signatories–must be forwarded by email only to talbotj@wcsu.edu prior to this date. Deans who may want to have digital signatures added to the certificates should scan and send a copy of their signature to University Publications & Design to talbotj@wcsu.edu to be kept on file. While hand-signing is always preferred, IN NO INSTANCES SHOULD SIGNATURE STAMPS EVER BE CONSIDERED AN ACCEPTABLE SUBSTITUTE.
25 Midterm grades due. May report Stopped Attending (SA)
25 Chair Recommendation of Supplementary Laboratory (Workload) Credit Applications Submitted to Dean
29 Dean Recommendation of Supplementary Laboratory (Workload) Credit Applications Submitted to the Provost

APRIL 2019



















1 UPBC – 2:30 p.m., SC 226
1 – 18 Tentative Undergraduate registration begins – See Registrar’s office webpage for detailed information
5 Deans–All award information must be received by University Publications & Design (talbotj@wcsu.edu) or will not be included in the program.
6 Accepted Student Day
12 Provost Approval of Supplementary Laboratory (Workload) Credit Applications for the Following Year
15 Deadline for Academic Departments to Purchase Equipment & Supplies
15 Dean’s Office pick up of certificates from the Office of Publications & Design (WS 119)
15 Graduate Council, Midtown SC 202, 2:30 – 4:00 p.m.
17 University Senate – 3:30 p.m. WS 218
18 CUCAS – 9:30 a.m., Campus Center 212/214
18 Withdrawal deadline without academic penalty
19 Day of Reflection – University offices closed. No Classes
19 Faculty Development Funds Application Deadline for Activity from July 1, 2019 –  September 30, 2019
22 Non-matriculated undergraduate students registration
22 – May 1 Suggested Period for Course Evaluations
29 Ancell School Honors Convocation Ceremony – 7:00 p.m., Westside Campus Center Ballroom
30 Arts & Sciences Honors Convocation Ceremony – 6:00 p.m., Ives Concert Hall
30 Professional Studies Honors Convocation Ceremony – 8:00 p.m. Ives Concert Hall

MAY 2019


















 1 Spring 2020, Spring Break 2020 and Summer 2020 Class Schedules due in the Registrar’s Office
6 UPBC – 2:30 p.m., SC 226
6 Visual & Performing Arts Honors Convocation Ceremony – 7:00 p.m., MainStage Theatre, VPAC
8 University Senate – 3:30 p.m., WH 127
9 Make-up/Reading Day
10 Last Day of Class
10 Graduate Incomplete deadline for Fall/Intersession courses
10 Academic Departments Annual Reports Due in their Respective Dean’s Office
13 Graduate Council, Westside CC 212/214, 2:30 – 4:00 p.m.
13 – 19 Final Exams
15 Deadline for Administrative Departments to Purchase Equipment & Supplies
16 CUCAS – 9:30 a.m., SC 202
19 Graduate and Undergraduate Commencement – 10:30 a.m., Webster Bank Arena, Bridgeport, CT
22 Spring Final grades due
27 Memorial Day – University offices are closed. No classes
28 Summer Session I Begins
31 Semester Ends

JUNE 2019




7 Academic Deans Goals, Evaluation and Annual Reports Due to the Provost
28 Provost’s Annual Report Due to the President
29 Summer Session I Ends

JULY 2019





  For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
1 Summer Session II Begins
3 Summer Session I Final grades due
4 Independence Day – University offices are closed. No classes

AUGUST 2019




3 Summer Session II Ends
5 Summer Session III Begins
7 Summer Session II Final grades due

 

SEPTEMBER 2019


2 Labor Day – University offices closed. No Classes