Career Success Center

How to Follow-Up

  • Understand what their hiring process is and what will happen next.
  • Ask if it is okay to call within a certain timeframe. Follow-up when you say you will.
  • If you are offered the position on the spot it is acceptable to ask for a day or two to think about it.
  • Make sure you get business cards of the people you spoke with so you can send a thank you email or a written letter within 24 hours.
  • In the thank you letter, reaffirm your interest in the position and retouch upon the reasons why you are the best candidate for the position.

Thank you written snail-mail letter and Thank you email sample

Job Interview Thank-You Written Snail-Mail Letter Sample

September 1, 20XX


John Smith

Director, Human Resources

ABC Company 123 Business Road

Company City, CT 06XXX

I'm writing to thank you for the time you spent with me during the interview for the internship position at the ABC Company. I'm excited about the potential opportunity to work with such an excellent company.


I believe I'm a perfect match for this job because I have experience using Excel, as discussed during the interview. Furthermore, working in customer service in my part-time job has allowed me to meet and collaborate with many people, which I enjoyed. I'd also like to add that I won an award for being recognized as an "Up & Coming Freshman" while attending Western Connecticut State University.


Thank you again for the interview, and I hope to hear from you soon. My cell phone number is (555) 555-5555 and my email is Johnny Applicant@gmail.comcreate new email. I look forward to hearing from you.




Signature Goes Here


Johnny Applicant


Job Interview Thank You Email Example


Subject: Thank You for the Job Interview


Dear Mr./Ms. (Last Name):


Thank you for spending time with me during the job interview for the internship position at XYZ Company. I was excited to learn so much more about the company during our interview, and I believe it is a company who travel great distances to make their customers feel appreciated.


After discussing what your goals are, I feel my skill set makes me the perfect fit for what you need accomplished. I have several years of experience developing my skills to help me become an asset for any employer. Plus, I truly enjoy working with people.


Thank you again for the interview. I can be reached at (555) 555-5555, or Your Name@gmail.comcreate new email, if you have any questions. I look forward to learning more about the open position in the near future and I hope to hear from you soon.




Signature Goes Here


Your Name Your Name (555) 555-5555

When You Follow-Up

  • Always call when you say you will. If you do not, they will assume you are not interested anymore.
  • If you call and they do not answer, leave a message with your phone number.
  • If you do not hear back, call again within two to three days (a week is also ok). If they do not answer, again, leave a message and your phone number.
  • After the second message, if they do not respond, take that as a sign that you did not get the job.
  • Once the hiring process is over, that is when it is safe to reach out on LinkedIn and request a connection. Connecting before then is too soon. Wait!!
  • It is always good to keep in touch in case something else comes up.

Finding a job can be arduous. DO NOT give up!  The career search is a full time job and can take anywhere between two and ten months for the average job search to come into fruition. For help, the Western Connecticut State University Career Success Center is always here to help all students and alumni. Please visit the Career Success Center website for more tools and resources to help make your career search a productive and pleasant one.