Travel

The information in this manual was compiled by Central, Eastern, Southern and Western Connecticut State Universities. Procedures and forms that are used may differ slightly from each University. The information in the following pages are general travel rules to follow and the forms (Exhibits) are what is used at Western. If you have any questions regarding these policies and procedures please do not hesitate to call the Fiscal Affairs Office at 837-8505.

Click here ⇓

CSU Travel Authorization Form

(Travel App)

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Instructions and Sample of Travel Reconciliation Voucher

For Travel after January 1, 2026:

Click here ⇒ Travel Reconciliation Voucher .725 cents per mile

* Rules & Regulations effective July 2015

 

Travel Manual Table of Contents

• Travel Components
• Travel Definitions
• Travel Authorization
• Travel Authorization – Supporting Documentation
• Policy Exception Request Form
• Required Approvals
• Travel Advance
• Travel Authorization Revisions
• Travel Authorization Cancellation
• Insurance and Use of Personally Owned Vehicle
• Air Travel
• Baggage Fees
• Rail Travel
• Car Rental
• Other Transportation
• Lodging
• Meal Reimbursement and Incidental Expenses
• Allowable Reimbursement
• Combined Business and Personal Time
• Telephone, Internet, Computer and Facsimile Charges
• Parking Permits
• Conference and Registration Fees
• Travel Reimbursement – Supporting Documentation
• Limitations of Reimbursement
• Foreign Travel Reimbursement
• Travel by Athletic Teams
• Travel Expenses for Students

Exhibits

• Exhibit B – Travel Reimbursement Form
• Exhibit C – Travel Advance Agreement
• Exhibit D – Allocation of Meal & Incidental Expenses
• Exhibit E – Policy Exception Request Form