WCSU Faculty Handbook

Library Services Policies Committee Bylaws

I. Responsibilities 

    1. To review, develop and recommend to the University Senate and Administration policy concerning the academic, administrative, and public role of the University Library and Academic Success Programs, including but not limited to instructional design, tutoring resource center, FY peer mentor program.
    2. To advise the Associate Dean of Library Services and Academic Success Programs on matters concerning the delivery of services to students, faculty, administration and the various publics which utilize these services.

II. Membership (Total 12) 

    1. Associate Dean of Library Services and Academic Success Programs, ex officio 
    2. Library Faculty Spokesperson, ex officio, or designee 
    3. Four teaching faculty members, one from each of the four schools, elected for overlapping three-year terms by and from the faculty of their respective schools 
    4. One administrative faculty member elected to a three-year term by and from that group 
    5. One representative from IT&I, appointed by the CIO One administrative faculty member elected to a three-year term by and from that group 
    6. Instructional Designer, appointed by the Associate Dean of Library Services 
    7. Tutoring Resource Center Coordinator 
    8. Two students selected by SGA for one-year terms 

III. Conduct of Business 

    1. Meetings 
      1. The Committee will meet regularly during the semester and conduct business following the most recent edition of Robert’s Rules of Order.  
      2. The first meeting of each academic year shall be convened by the Committee’s Chair. If there is no Chair, the President of the University Senate will designate a Committee member to convene the Committee.
      3. Meeting times will be arranged at the beginning of each semester based on the availability of the majority of the membership. 
      4. At the first meeting of the academic year the Committee Chair will distribute the Committee bylaws for review and discussion  
      5. A quorum shall consist of a majority of the members. Unfilled positions shall not count toward quorum. 
      6. Attendance and participation for meetings may occur either when members are physically present or via audio/web conferencing (WebEx, Skype, etc.) or a combination of the two.  
      7. If all members are physically present for the meeting voting will occur verbally.  If meetings are held via audio/web conferencing or if there are some members on web conferencing and others physically present, a voice vote or a show of hands vote will be conducted.  In the event that a vote is required between meetings an e-mail vote will be conducted and the motion and results of the voting will be recorded in the next meeting minutes. 
      8. With the exception of the Associate Dean of Library Services, the remaining membership has voting privileges.

B. Officers 

      1. The Chair shall be elected by majority vote at the last meeting of the academic year. 
      2. Non-voting members are not eligible to serve as Chair. 
      3. The position of secretary shall be filled by each member in turn on an alphabetical rotating basis, unless otherwise agreed to by the Committee. 

C. Reports 

      1. The Committee, through its Chair, shall report all policy recommendations to the University Senate. 
      2. The Committee shall submit an annual report to the University Senate. 
      3. The Committee shall submit any reports on an advisory basis to the Associate Dean of Library Services. 

D. Minutes/Annual Report 

      1. Minutes of all meeting shall be distributed to: 
        1. All members of the Committee 
        2. University Senate President 
        3. University Senate Archivist 

E. Amendments 

These Bylaws may be amended by a two-thirds vote of members present at any regularly scheduled meeting, subject to the approval of the University Senate and the President of the University. 

IV. Amendments 

These Bylaws may be amended by a two-thirds vote of members present at any regularly scheduled meeting, subject to the approval of the University Senate and the President of the University.