Faculty Handbook

Proposal/Grant Applications Procedures

The Office of Sponsored Research Administrative Services provides pre-award through post-award administrative management for all sponsored projects at Western Connecticut State University (WCSU).  The office assists in identifying funding sources, preparing and submitting proposals, and managing post-award activities and requirements.  The director also serves as a liaison with funding agencies. 

All grant applications and proposals for funding with WCSU as the lead organizational applicant or as a partner in another organization’s application must be processed through this office for initial pre-approval and final authorization for submission.  For grant applications that require the applicant to be a 501(c)(3) organization, the development and submission of the proposal must be coordinated with the Western Connecticut State University Foundation.  The director will assist you in this process.


the proposal process


To initiate the proposal review/approval process, use the Intent to Apply form to obtain preliminary approval from your department chair, dean, the VP of Finance & Administration, and the Provost & VP of Academic Affairs.  If your proposal involves the hiring of personnel or staff, you also will need the approval of the Associate VP for Human Resources.  The form is available online at: http://www.wcsu.edu/grants/Intent_to_Apply.pdf.  Please complete and submit the Intent to Apply form at least 30 days prior to the proposal submission deadline.

If your project involves research with human subjects or with vertebrate animals, you will need to get the approval of WCSU’s Institutional Review Board (IRB) or the Institutional Animal Care and Use Committee (IACUC).  The IRB form and instructions are available online at: http://www.wcsu.edu/irb/.  The IACUC form is available online at: http://www.wcsu.edu/facultystaff/handbook/forms/IACUC%20Protocol08152006.pdf

At least two weeks prior to the submission deadline, provide a copy of your complete grant application/proposal, along with a completed Internal Administrative Approval Form signed by your department chair, to the director of the Office of Sponsored Research Administrative Services to allow sufficient time for the internal review and approval process.  The director will facilitate the timely review and approval of your proposal by the appropriate dean and officers.  The Internal Administrative Approval Form is available online at:  http://www.wcsu.edu/grants/Grant_Approval_Form2.pdf.  This final step is very important since WCSU may refuse an award for an application or proposal submitted without administrative approvals. 


Indirect Cost Distribution

Please check with the Director of Sponsored Research Administrative Services for WCSU’s current negotiated indirect cost rate.  Indirect reimbursements from grant awards are distributed as follows:

  • Principal Investigator (PI) or Project Director receives 25% of indirect costs;

  • PI’s/Project Director’s Department receives 10% of indirect costs;

  • PI’s/Project Director’s School or Division receives 5% of indirect costs;

  • Office of Sponsored Research Administrative Services receives 20% of indirect costs; and

  • University’s General Reserve receives 40% of indirect costs.



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