Faculty Handbook

Administrative Procedures

I. Contacts With media

All official statements made in behalf of the University must be channeled and cleared through the Vice President for Institutional Advancement and the Office of University Relations. This policy applies to all contacts with the media, policy statements and the like.

II. Fund Raising

All fund raising activity undertaken in behalf of the University or any unit of the University must be channeled and cleared through the Vice President for Institutional Advancement.

III. Room reservations

Requests for classrooms for non-course use should be made directly to the Registrar ‘s office x78229. Campus and Student Center reservations should be made via email to campuscenter@wcsu.edu or by telephone x78211.   All other room reservation requests should be made to the Coordinator of University Events at x78800.

All events taking place on campus property and involving the serving of alcoholic beverages require an approved Campus Alcoholic Beverage Permit completed and approved in advance. In addition, any event involving alcoholic beverages which has a charge or fee of any type associated with it must have a State Alcoholic Beverage permit approved in advance. Information regarding State or University Permits may be obtained from the Office of University Events. Campus policy requires that positive identification be required for access to events, receptions, and the like, which may be attended by persons who are under 21.

IV. Alcoholic Beverages At Faculty Functions

All events taking place on campus property and involving the serving of alcoholic beverages require an approved Campus Alcoholic Beverage Permit completed and approved in advance. In addition, any event involving alcoholic beverages which has a charge or fee of any type associated with it must have a State Alcoholic Beverage permit approved in advance. Staff or Departmental functions involving the use of alcoholic beverages require the advanced approval of the President, Vice President, or appropriate Dean. Campus permit forms must be completed and signed by the appropriate approving authority prior to the event. The forms are available in each of the deans’ office and the Office of University Events. Campus policy requires that positive identification be required for access to events, receptions, and the like, which may be attended by persons who are under 21.

V. Identification Cards

Full-time and part-time faculty may obtain an identification card from the University’s WestConnect Card Office located in Old Main on the Midtown Campus.

VI. Purchasing

All University purchasing must be approved or performed by the Purchasing Office. The deadline for purchasing academic equipment and supplies is April 15.

VII. Travel

Requests for travel to workshops, conferences, etc., are initiated through the Department chairperson. Travel is administered through the Administrative Services' Office. No travel can be authorized unless a completed Travel Authorization has been issued to the employee who requested travel approval. The complete travel manual can be located on Western's web page http://www.wcsu.edu/travel/.

VIII. Building Access After Hours

Each full-time faculty member has access to classroom buildings after hours as required by use of a University Identification Card. There is one set of entry doors in each classroom building that has a card reader for that purpose. (See Key/Passkey policy.)

IX. Bookstore

Bookstore orders for the upcoming semesters are completed by faculty members and forwarded to the Department chairperson for approval. The Department Chairperson forwards the order to the Bookstore. In the absence of an instructor, the Department Chairperson completes the book request order.

X.  Facilities Work Orders

Facilities Work Orders (Maintenance Work Orders) are administered through the Environmental and Facilities Services Department.  Work orders for services such as  office moves, repairs, and cleaning are processed through an electronic work order system.  Access to the system is available through the University web site at http://www.wcsu.edu/efs/MaintDirect.asp.

 


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