Faculty Handbook

Procedure for the Modification of the Undergraduate or Graduate Curriculum

To Revise a To Establish/Change a Other
___Major ____New Course __________________
___Option ____Course’s Title  
___Minor ____Course’s Description  
  ____Course’s Prerequisite(s)  
  ____Course’s Label  
  ____Course’s Level  
  ____Course’s Outline  
  1. This procedure is to be used when a CIP (Classification of Instructional Program) category code number exists and/or additional equipment and/or staffing is not required. Departments must include an explanation and supporting data justifying how or why no new resources (i.e., staffing, course rotation, library resources, technology resources, and laboratory facilities) are needed.
  2. The department prepares and approves the change, addition, establishment, etc. and obtains the proper cover routing sheet from the Faculty Handbook. The proposal should include the course designation and number, title, description, prerequisite(s), level, outline, date, and any other information required by the Committee on Undergraduate Curriculum & Academic Standards (CUCAS) or the Graduate Council. Departmental approval indicates that all other affected departments have been notified. The material is sent to the chairperson of the school curriculum committee.
  3. Both undergraduate and graduate courses material or program revision proposals with the proper cover routing sheet are sent to the school curriculum committee. The school curriculum committee is responsible for the complete contents of the proposal being sent to either CUCAS or the Graduate Council. If the school curriculum committee disapproves the proposal, with reasons, comments, or recommendations, it is sent back to the department chairperson.

    *Pending the electronic set-up in the 2006-07 academic year, the electronic format approved by the Senate R-06-02-03 and approved by the President 6/9/06 will be as follows:

    a.  Departmental approval of the proposed change(s).

    b.  Transmission of the proposal to the appropriate school review committee in electronic form.

    c.  Each school review committee chair will electronically post the proposals and notify all University department chairs that they should check the proposals. (the place where this should be posted and the manner should be determined by the deans and the appropriate technical staff.)

    d.  Department chairs will decide whether they think their departments are affected and if so, go to the complete proposal. When a department chair thinks the change has an effect on the department, she or he will provide input to the review committee before or during the approval process

    e.  After the approval by the school committee, the proposal proceeds to the next step of the process as before (CUCAS or Graduate Council) where departments who consider themselves affected may also provide input.

  4. The Committee on Undergraduate Curriculum and Academic Standards or the Graduate Council reviews the proposal. If approved, the proposal is sent for administrative review to the Provost/V.P. for Academic Affairs. If disapproved, the proposal, with reasons, comments, or recommendations, is sent back to the chairperson of the school curriculum committee and the department chairperson. The Committee on Undergraduate Curriculum and Academic Standards or the Graduate Council may consult with the department and/or school curriculum committee for clarification throughout the process.
  5. The chairperson of CUCAS, or where applicable the chairperson of the Graduate Council, the department chairperson, the appropriate Dean, and the Director of Graduate Studies (if applicable) are notified simultaneously of the administrative approval or disapproval with reasons, comments, or recommendations.
  6. The Office of Academic Affairs is responsible for initiating and overseeing the off-campus approval process required for program modification after a proposal has been approved on campus. The off-campus process includes the CSU System office, the CSU Board of Trustees, the Advisory Committee on Accreditation of the DHE, and the Board of Governors for Higher Education. Inquiries about this process should be directed to the office of Academic Affairs.

    For off-campus submission, proposals should be in the format for program modification required by the Department of Higher Education (see Board of Governors, “Program Modification,” Guide to Licensure of New Academic Programs).

Form: Procedure for the Modification of the Undergraduate or Graduate Curriculum

October 29, 1995
Rev. Aug., 1997
Rev. Aug, 2005
Rev. Senate Approval: R-06-02-03
Administrative Approval: 6/9/06
Rev. Senate R-06-04-04
Administrative Approval 9/6/06


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