Mail Services


What is bulk mail?

Standard bulk mail must consist of 200 or more identical pieces. Mail Services processes all standard mail, ranging from self-mailers to publications.

U.S. Postal Service Requirements

Changes in the U.S. Postal Service classification system established new procedures for mailers to receive automation discounts. To qualify for these discounts, strict address and design criteria must be met. With the USPS Domestic Mail Manual containing more than 1,000 pages of regulations, it is becoming difficult for independent mailers across campus to stay abreast of requirements. Failure to comply with the regulations can result in additional expense and delays.

Did you know, for example, that in order for your mailing to meet USPS automation requirements:

  • A complete Western Connecticut State University return address and correct permit indicia must appear on the envelope or mail panel.
  • Addresses must contain accurate five-digit zip codes(certified annually).
  • Mail pieces must be sorted in zip code order with an exact piece count.
  • Envelopes must be sealed or have all flaps tucked in.
  • All letter-size mail must be trayed, sleeved and strapped.
  • Flats must be sacked.
  • Postcards must be banded.
  • Bar-coded tray and sack labels are required.
  • . . . and the list goes on.

For more answers to your questions see our FAQ here

University Mail Services provides the hardware, software, service and support to meet the additional preparation and quality standards required by classification reform so that you can take full advantage of automated discounts.


Bulk and Presort Discount Program

We offer optional customized discounted bulk mailing programs for mailings consisting of 200 pieces or more. Depending on your delivery needs and advance planning, these programs can reduce your postage costs considerably and, in many situations, give you faster, more accurate delivery. Postage cost reductions can run as high as 50 percent less than individual piece rates. Contact Mail Services at 7-8274 to discuss your options.