Forms
Adding & Dropping Courses
Application for Graduation
Change of Address / Name
Change of Major
Course Substitution
Course Withdrawal Form
Cross Registration Approval Form
Double Major
Incomplete Grades
Leave of Absence
Overload
Overrides
Request Form and Transcript Policy
Refund Policy
Repeat Policy
Undergraduate Permission to take a Course at another Institution
Withdrawal Form
Adding Courses
To add courses, you must make your request before the fourth class session for courses which meet three times a week or before the third class session for courses which meet twice a week. Any requests later than the first week of classes will require the approval of the department chairperson. Added courses which result in overloads also need the approval of the dean.
Note: The dean of the school reserves the right to make changes in personnel and to cancel, if necessary, any course offered (including Student Developed Study). The dean also reserves the right to limit class size and to refuse registration when limits have been reached.
Dropping Courses
If you drop a course, it will no longer appear on your record. You may drop a course during the first week it is offered. If dropping a course will cause a full-time student to fall below full-time status, the student must withdraw from that course. The course will then appear on your academic record with a grade of “W.” (See Withdrawal from a Course)
Download a copy of the Course Schedule Add/Drop form
Degrees are awarded at the end of each semester and summer session. Applications for a degree must be filed in the Registrar’s Office. You may download a copy here.
DEGREE APPLICATION DEADLINES
Graduation Date Application Deadline
May October 1
August February 1
December April 1
Once the application is submitted, you will receive an evaluation from the Registrar’s Office listing the requirements you still need to fulfill. Evaluations are done in the order in which they are received. Students that apply by the deadlines listed above will receive their evaluations back before the next registration period begins.
Students must notify the Office of the Registrar by competing a change of address form.
A student who desires to change his/her major from one department to another department must complete the appropriate form which is available in the office of the chairman of the new department.
Application for Change of Major/Double Major Form
Application for Change of Major Form (for Education Majors)
Students must use the following form to subsitute a course.
Course Substitution form (pdf)
Course Substitution form (excel)
Any WCSU student who wishes to fulfill the requirements for more than one academic major may do so. Both majors will be listed on the student’s transcript. However, only one degree will be awarded.
If you qualify for more than one degree, e.g., both a bachelor of arts and a bachelor of science, you must notify the Registrar’s Office as to which degree you wish to receive at commencement.
You are advised to exercise caution in selecting more than one major because the requirements you must meet for two majors will limit your ability to take elective courses.
You are responsible for fulfilling the requirements of both majors as well as any special general education.
Application for Change of Major/Double Major Form
To receive an incomplete grade in a class, the student must request that grade from the instructor in writing on a form available at the Registrar's Office and from department secretaries. Incomplete grades must be made up within six weeks of the start of the semester the student is next in attendance or within one year if the student does not return. If the incomplete is not replaced by a grade by the instructor, it automatically becomes an "F" or the minimum grade approved by the instructor. Incompletes may not be removed by repeating the course. If it is your graduating semester all INC grades must be in the registrar's office by the third week after the semester ends.
Students will be limited to five major (3 or 4 credit) courses unless they have written approval from their dean. A senior may register for a sixth major course during registration.Full-time students taking more than 18 credits will be charged for each additional credit. This is a non-refundable payment. A copy of the overload form is available here
Students may request an override into a class that is closed. Overrides must be approved by the chair of the department. A copy of the override form is available here.
Requests for an override after the first week of school must be approved by both the instructor and the chairperson.
Request Form and Transcript Policy
A university transcript is a complete, unabridged academic record, without deletions or omissions, which provides information about a student from one institution or agency to another. The university prepares and issues two categories of transcripts:
An OFFICIAL transcript presents a listing of courses for which the student enrolled and the grade for each course with the original signature of an authorized official, and bears the legal seal of the university. An official transcript is sent directly from the university to another institution or agency and is not given directly to you.
An OFFICIAL transcript may also be issued to the student. All current and former students may request a transcript for their personal use. This transcript is stamped “ISSUED TO STUDENT.”
Note: Transcripts will not be issued if you have any outstanding fees (e.g.. parking tickets, library late fees).
Click here to download a current Transcript Request Form.
Refund policy for full-time and part-time students
For all refund information please see our cashier's webpage at http://www.wcsu.edu/cashiers/refund.asp
