Apostilles

Having documents Apostilled is an official certification that verifies the authenticity of a diploma or transcript for use in another country that is part of the Hague Apostille Convention. It confirms that the document has been issued by a recognized authority and can be legally accepted abroad. The Office of the Registrar can assist you in having your transcript and diploma Apostilled.  You should contact the foreign government usually through their embassy or consulate, prior to starting this process to ensure that they will be accepted.

More information about the Connecticut Secretary of the State’s document authentication process can be found here. Please note the Registrar’s Office is unable to answer questions regarding the State of Connecticut’s process.

Diploma Authentication

If you require document authentication of your diploma, please send your original diploma to the Office of the Registrar at the address below.  A copy of the diploma cannot be accepted.

If the original diploma has been lost or damaged, you may request a replacement diploma by logging into Parchment by Instructure. Payment of the $25 replacement diploma fee is required.  If you have never ordered a WCSU transcript replacement diploma before, you must create a New User account.  Please ensure that your last name, first name, date of birth, and last four digits of your SSN are entered correctly so that your request can be processed in a timely manner.

Once the original diploma or the replacement diploma order has been received, the Registrar’s Office will make arrangements to have a copy of your diploma notarized by a Connecticut Notary Public and will then forward the notarized copy of the diploma to you.  If you ordered a replacement diploma from Parchment by Instructure, they will mail the original diploma to you and we will mail the notarized copy of the diploma to you.  Please allow 1-2 weeks for processing.

You will then submit the notarized copy of the diploma, along with the required forms and payment, directly to the CT Secretary of the State.  Contact the CT Secretary of the State’s office for information about their timeline once they have received your materials.  When the Secretary of the State has completed the document authentication process, they will return all of the materials directly to you.

Transcript Authentication

If you require document authentication of your transcript, you will need to order an official transcript and note that it needs to be authenticated. Please click here for information on ordering an official transcript and select the option to pick up the transcript.  This will ensure it prints in our office.  You will also need to notify the Office of the Registrar by email to requestregistrar@wcsu.edu that you need the transcript Apostilled.  The registrar’s office will make arrangements to have the official transcript notarized by a Connecticut Notary Public and will then forward the notarized transcript to you. Please allow 1-2 weeks for processing once the registrar’s office receives the transcript and Apostille request.

You will then submit the notarized copy of the transcript, along with the required forms and payment, directly to the CT Secretary of the State.  Contact the CT Secretary of the State’s office for information about their timeline once they have received your materials.  When the Secretary of the State has completed the document authentication process, they will return all of the material directly to you.

Digital Diplomas in Lieu of Document Authentication

Graduates awarded May, 2025 or later were issued a certified electronic diploma in addition to a paper diploma. In some instances, the certified electronic diploma can be presented in lieu of an Apostilled diploma. Please contact the foreign government usually through their embassy or consulate to confirm that they can accept it.

For additional questions, please contact the Office of the Registrar at 203 837-9200 or at requestregistrar@wcsu.edu