Part Time Employees

Important Information for Part Time Employees

All employees are required to review and be familiar with the WCSU Policies and Procedures which can be found as follows:
WCSU’s Policies & Procedures

ADJUNCT FACULTY EMPLOYEES

Adjunct Payroll Calendar – Current Academic Year
Health Care Addendum & Rates – Adjuncts & University Assistants – Scroll down to Health Insurance Benefits Section

Required Forms for New Hire Adjunct Faculty:
New Hire Data Sheet for Part-Time Employees – Adjuncts, UAs, Summer Term, Graduate Assistants/Interns, Student Employees – Updated 06-2025
Tax Form: CT State W4-2025
Tax Form: Federal W4-2025
Employment Eligibility – I-9 Form – List of Acceptable Documents
Employment Eligibility Verification – Form I-9  (fillable form via USCIS website)
Records Retention and Disposition Policy Acknowledgement of Receipt
Direct Deposit Authorization Form – Direct Deposit Information 
Dual Employment Form – Complete Only if Required  View Restrictions here: Dual Employment Restrictions
Retirement Information
Retirement – Designation of Retirement Plan Election – Higher Ed Form (CO-931h – rev. 9/17)
Retirement – Designation of Beneficiary – Form CO-999
AAUP Union Membership Application Form – Optional

UNIVERSITY ASSISTANT, SUMMER TERM, GRADUATE ASSISTANT & GRADUATE INTERN EMPLOYEES

Required Forms for New Hires for University Assistant, Summer Term & Graduate Assistant & Graduate Intern Employees:
New Hire Data Sheet for Part-Time Employees – Adjuncts, UAs, Summer Term, Graduate Assistants/Interns, Student Employees – Updated 06-2025
Tax Form: CT State W4-2025
Tax Form: Federal W4-2025 
Employment Eligibility – I-9 Form – List of Acceptable Documents
Employment Eligibility Verification – Form I-9  (fillable form via USCIS website)
Ethics Policy, Procedures & State Ethics Posters
Records Retention and Disposition Policy Acknowledgement of Receipt
Direct Deposit Authorization Form – Direct Deposit Information 
Dual Employment Form – Complete Only if Required – Graduate Assistants and Graduate Interns are not allowed to be dually employed  
Dual Employment Restrictions
Paid Sick Leave for Student Employees & University Assistants (Summer Terms, Grad Assistants & Grad Interns are not eligible for paid sick leave) – Updated 05-2025 
Public Act 24-8 – Paid Sick Leave for Student Employees & University Assistants

CORE-CT & Payroll Calendar:
Core-CT Self Service – How to Enter Your Work Hours, Log-in Link, Reset Password, Core-CT Handbook for University Assistants & Summer Term Employees.
Payroll Calendar – Student Employee, University Assistant, Summer Term, Graduate Assistant & Graduate Intern Employees

STUDENT EMPLOYEES

Required Forms for New Hire Student Employees:
New Hire Data Sheet for Part-Time Employees – Adjuncts, UAs, Summer Term, Graduate Assistants/Interns, Student Employees – Updated 06-2025
Employment Eligibility – I-9 Form – List of Acceptable Documents
Employment Eligibility Verification – Form I-9  (fillable form via USCIS website)
Tax Form: CT State W4-2025 – State of Connecticut Withholding Calculator 
Tax Form: Federal W4-2025 – Federal Withholding Calculator
Direct Deposit Authorization Form – Direct Deposit Information 

Important Policies & Procedures:

Policies & Procedures
Affordable Care Act Notification
Ethics Policy, Procedures & State Ethics Posters

CORE-CT & Payroll Calendar

Payroll Calendar – Student Employees

Core-CT Self-Service – View the Core-CT Self-Service webpage: https://www.wcsu.edu/hr/core-ct-self-service/

Other Information:

• Student Employment Handbook
• Student Employee Timesheet: Core-CT-Self Service
• Student Employment Appointment Procedures – Hiring & Re-Hiring & Rehiring
• Student Employee Stipend Form
  
• Student Employee Change Procedures
• Student Employee Pay Rate Schedule – CT Board of Regents for Higher Education
• Paid Sick Leave for Student Employees & University Assistants – Updated 05-2025 
       Public Act 24-8 – Paid Sick Leave for Student Employees & University Assistants