Limitations of Reimbursement

Costs for tickets, guest meals and similar extraordinary expenses will not be reimbursed unless such charges relate directly to the purpose of the trip and are on the approved Travel Authorization.

Expenditures for non-business related personal expenses such as theater tickets, entertainment, toiletries and alcohol are not reimbursable.

Reimbursement is made for actual expenses only and may differ from the estimated costs on the Travel Authorization.

Transportation of any kind between an employee’s home and official duty station is not reimbursable, with the exception of part-time supervising faculty (e.g. student teaching supervisors, cooperating student supervisors, clinical education supervisors).

Tips are voluntary and based upon judgment; therefore tips exceeding the incidental expense allowance will not be reimbursed.

Occasionally, an employee may purchase books or conference materials at a conference or workshop that was not included on the original Travel Authorization. A revised Travel Authorization may be required.

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