Faculty Handbook

Procedure for Planning of the Undergraduate or Graduate Curriculum

 

To establish/revise a:
_____ MAJOR  
_____ OPTION  
_____ MINOR  
_____ NEW COURSE  
_____ OTHER __________________

PHASE I – PLANNING

  1. This procedure is to be used for: a) programs (options, etc.) or courses with additional equipment and/or staff required, b) programs (options, etc.) where no CIP number exists, and c) programs (options, etc.) with additional equipment and/or staff not required and program CIP number exists.
  2. The department prepares and approves a proposal for planning approval of not more than two (2) pages and obtains the proper cover routing sheet from the Faculty Handbook. The proposal should include answers to the following:

    A.  What are the educational equipment needs?

    B.  What are the staffing needs? (over a 4-year period)

    C.  What is the rationale for the proposal?

    D.  Are there any special room or facility needs (e.g., computer time, etc.)?

    E.  When would degrees be granted?

    F.  How does the program (course, etc.) meet the University strategic planning assumptions?

    G.  How much library material is already available on the campus/how much more library material is needed?

    H.  What is the implementation schedule?

  3. The proposal, with appropriate number of copies, is sent to the chairperson of the University Planning & Budgeting Committee to determine whether the proposal fits into the strategic planning of the institution and what the possibilities are for staff, equipment, facilities, etc.
  4. The University Planning & Budgeting Committee recommendation, either approval for planning or disapproval with reasons, comments or recommendations is sent to the University President for administrative review. A copy of the committee’s recommendation is also sent simultaneously to the department chairperson.
  5. The University President will review the proposal and send his/her approval for planning or disapproval with reasons, comments or recommendations to the department chairperson and the chairperson of the University Planning & Budgeting Committee simultaneously. If approved, the chairperson of the Committee on Undergraduate Curriculum and Academic Standards or the Graduate Council should also be notified.
  6. If the proposal is approved, the department may proceed with PHASE II.

PHASE II – CURRICULUM DEVELOPMENT

7.  The department prepares and approves the full proposal for the new program, course, etc., including the original proposal with administrative planning approval, and obtains the proper cover routing sheet from the Faculty Handbook. The proposal should include the course designation and number, title, description, prerequisite(s), level, outline and any other information required by the Committee on Undergraduate Curriculum and Academic Standards or the Graduate Council. Departmental approval indicates that all other affected departments have been notified.

8.     A.  Undergraduate and graduate course material or undergraduate program proposals with the proper  cover routing sheet are sent to the chairperson of the school curriculum committee, with the appropriate number of copies. If the school curriculum committee approves, the proposal is sent to the chairperson of the Committee on Undergraduate Curriculum and Academic Standards or the Graduate Council. The school curriculum committee is responsible for the complete contents of the proposal when it is sent for review. If the school curriculum committee disapproves, the proposal, with reasons, comments or recommendations, is sent back to the department chairperson.
See below for new update to this section in 2006-07*

B.  Graduate program proposals with the proper cover routing sheet are sent to the chairperson of the school curriculum committee, with the appropriate number of copies. If the school curriculum committee approves, the proposal is sent to the chairperson of the Graduate Council. The school curriculum committee is responsible for the complete contents of the proposal being sent to the Graduate Council. The Graduate Council reviews the proposal. If approved, the proposal is sent to the Provost/V.P. for Academic Affairs. If disapproved, the proposal with reasons, comments, or recommendations, is sent back to the department chairperson and the chairperson of the school curriculum committee simultaneously.
See below for new update to this section in 2006-07*

 

9.  The Committee on Undergraduate Curriculum and Academic Standards reviews undergraduate proposals. If approved, the proposal is sent for administrative review. If disapproved, the proposal, with reasons, comments or recommendations, is sent back to the chairperson of the school curriculum committee and the department chairperson. The Committee on Undergraduate Curriculum and Academic Standards may consult with the department and/or school curriculum committee for clarification throughout the process.

10.  The chairperson of the Committee on Undergraduate Curriculum and Academic Standards, the department chairperson and the appropriate Dean are notified simultaneously of the administrative approval or disapproval with reasons, comments or recommendations.

11.  The office of Academic Affairs is responsible for initiating and overseeing the off-campus approval process required for licensure of new programs after they have been approved on campus. The off-campus process includes the CSU System office, the CSU Board of Trustees, the Advisory Committee on Accreditation of the DHE, and the Board of Governors for Higher Education. The Advisory Committee may schedule a site visit and will prepare a staff report before recommending licensure to the Board of Governors. Licensure of a new program is usually for a term of two years, followed by a progress report and application for state accreditation. Inquiries about this process should be directed to the office of Academic Affairs.

For off-campus submission, proposals should be in the format for licensure applications required by the Department of Higher Education (see the Board of Governors’ Guide to Licensure of New Academic Programs).

*Pending the electronic set-up in the 2006-07 academic year, the electronic format approved by the Senate R-06-02-03 and approved by the President 6/9/06 will be as follows:

    a.  Departmental approval of the proposed change(s).

    b.  Transmission of the proposal to the appropriate school review committee in electronic form.

    c.  Each school review committee chair will electronically post the proposals and notify all University department chairs that they should check the proposals. (the place where this should be posted and the manner should be determined by the deans and the appropriate technical staff.)

    d.  Department chairs will decide whether they think their departments are affected and if so, go to the complete proposal. When a department chair thinks the change has an effect on the department, she or he will provide input to the review committee before or during the approval process

    e.  After the approval by the school committee, the proposal proceeds to the next step of the process as before (CUCAS or Graduate Council) where departments who consider themselves affected may also provide input.

Form: Procedure for Planning of the Undergraduate or Graduate Curriculum-
          Phase I-Planning Approval
          Phase II-Curriculum Development

October 20, 1982
Rev. 8/97
Rev. 8/05
Rev. Senate Approval: R-06-02-03
Admin. Approval: 6/9/06

 

 

 

 

 

 


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