Housing Application – any student wishing to live on campus must complete a housing application. These are available online here, and when submitted go directly to the HRL office staff for processing. Of special note for returning students – you will not fill this out each semester. You will ONLY need to complete this form again if you a) leave housing for a semester or longer and wish to return, or b) miss a deadline in the room selection process that returners must complete.
Deposit – there is a non-refundable, $250.00 housing deposit required EACH YEAR a student lives on campus. The deposit deadline for new students in order to guarantee a space on campus is May 1st. Returning students have a deadline, usually in mid- to late-March, in order to be eligible to participate in room selection.
RIF – This is the Room Inventory Form. When you arrive on campus, you’ll need to complete this form (now electronically), indicating the condition of the room, suite, or apartment and its contents. Be sure to take 5-10 minutes to complete this form thoroughly – it is used to compare the room’s condition when you check-out, and will be used for damage billing purposes.
SAP – is Satisfactory Academic Progress. There are other offices and activities which use SAP regulations (such as Financial Aid and athletics). For Housing, SAP means that students must have a 2.0 cumulative GPA or higher, and complete 12 or more credits per semester, in order to remain eligible to live in on-campus housing. If you are worried about your status, please speak to your RD.
Judicial/Code of Conduct – the University has a Code of Conduct, which are rules and regulations students must follow to be allowed to remain a member of the WCSU community. You may read through the Code here. The Code of Conduct is administered by the University Judicial Affairs Office. Often, violations of residence hall policies are investigated and adjudicated by the Resident Directors of your building.
Documented – when you are alleged to have violated a university or residence hall rule or regulation, staff members document that via an Incident Report (IR) that is filed with Judicial Affairs.
Early Arrival – when possible, HRL will allow for selected students to return to campus prior to the official check-in date. If this option is available, posting will be announced on our Announcements and Events page, and a form will be posted which will need to be completed before permission is given.
Room Selection – each semester, students returning to live on campus for the following semester will need to indicate where and with whom they intend to live for the next semester, and/or participate in this process to secure that space. Information about the selection process will be posted online, in the halls, and emailed to your campus emails.
Withdrawal – if you are leaving housing, whether you are leaving WCSU or just the residence halls, you need to inform HRL via email and by completing a Contract Cancellation Request Form.
Intersession – the period of time between the Fall and Spring semesters. Campus is usually closed for intersession, but there may be housing available at an additional cost in specific buildings. If intersession housing is available, applications and information will be posted on the Announcements & Events page and the FORMS page.
Breaks – There is one “break” period each semester: Thanksgiving Break and Spring Break. The residence halls and dining services do close, but students who wish to may opt to stay on campus. Forms will be available at your building’s info desk for you to apply to stay (there is no extra charge for these two breaks). They will be available approximately 3 weeks prior to the break period.
Gender Neutral Housing – most of the housing offered at WCSU is assigned according to the legal gender of the student (males with males, females with females). We also offer an option for students living on the Westside Campus who, for a variety of reasons, may not care or who wish to be placed with students without regard to gender or sexuality. These students may opt to apply for our Gender Neutral Housing via a form toward the bottom of the FORMS page.
Honors Housing – housing is available to students who are members of the Kathwari Honors program. Applications are available online here toward the bottom of the page. Regardless of year, credits, or age, honors students wishing to live in honors housing may do so, but keep in mind there are a limited number of spaces available.