1. How do I find out my registration date and advisor?
2. How do I receive a transcript? Can I fax a transcript?
3. How do I know if I am eligible for graduation?
4. When does ADD/DROP end and Withdrawal period begin?
5. How do I withdraw from a course?
6. Will withdrawal affect my GPA?
7. What is the difference between withdrawing and dropping a class?
8. How do I transfer credits? How do I know transfer credits were received?
9. How do I change my major?
10. How can I repeat a class?
11. What process must I follow to take a course at another institution?
12. What’s the difference between Matriculated and Non-matriculated students?
13. What’s the difference between carrying part-time course load and a full-time course load?
14. What do I need to know about online classes?
15. What do I do if I no longer want to attend Western?
16. Students who are withdrawing are advised that…
17. Students who are applying for a Leave of Absence are advised that…

1. How do I find out my registration date and advisor?
   

   In order to find this information you need to login to your banner account in WolvesNet. Click on Check My Registration Status under Student Services and your registration date and time as well as your advisor’s name will be there.

2. How do I receive a transcript? Can I fax a transcript?
   

   For information on how to request an official transcript, please go to:  https://www.wcsu.edu/registrar/forms/transcript/ . Transcripts cannot be faxed.

3. How do I know if I am eligible for graduation?
   

   Submit the Graduation Application form available at https://www.wcsu.edu/registrar/forms. After submission, our team will review your record and email your degree audit to your WCSU email address.  Please allow 2-3 weeks for processing, with additional time during peak application periods.

4. When does ADD/DROP end and Withdrawal period begin?
   

   Students may add/drop courses during the first two weeks of the fall and spring semesters.  However, any course added during the second week requires approval of both the instructor and the department chair.  For courses that are one to eight weeks in length, please consult the Academic Calendar for add/drop deadlines.  Dropped courses do not appear on your academic transcript.

   If dropping a course results in a student’s credit load falling below full-time status (12 credits), the student will be considered part-time and will be subject to changes in housing, financial aid, NCAA eligibility, etc. Added courses that result in an overload (more than 17.5 credits) also need the approval of the student’s school dean.

   Note: the dean of the school reserves the right to make changes to personnel and to cancel, if necessary, any course offered (including Student-developed Study). The dean also reserves the right to limit class size and to refuse registration when limits have been reached.

5. How do I withdraw from a course?
   

   Students may withdraw from a full-semester course until the end of the 12th week of the semester. Course withdrawals are recorded on a student’s transcript with a “W.” There is no academic penalty attached to this withdrawal (i.e., failure). The withdrawal deadline for courses that are eight weeks in length is the end of the 5th week.  The withdrawal deadline for courses that are five weeks in length is the last day of the 3rd week. The withdrawal deadline for courses that are three weeks in length is the last day of the 2nd week.  Specific course withdrawal deadlines are posted in the Academic Calendar.  Students wishing to initiate a course withdrawal after the stated deadline must obtain the instructor’s written approval.

   The Course Withdrawal form is available at https://www.wcsu.edu/registrar/forms.   The Registrar’s Office will not accept withdrawals during final exam week.

   A course withdrawal may affect the attainment of satisfactory progress as defined by financial aid, Veteran’s benefits, scholarship eligibility, athletic eligibility, housing, and other policies. Students who are reported as stopped-attending a course will receive a “W” for the course.  Should a student be reported as stopped-attending in all their courses, they will be administratively withdrawn from the university.

   Part-time students pay tuition for each credit for which they are registered. If they drop/withdraw from a course within the refund deadlines, they will receive the appropriate refund as indicated on the Academic Calendar. Full-time students are eligible for a refund only if they withdraw from university during the refund period. The refund deadlines are posted in the Academic Calendar.

   NOTE: You must officially withdraw from a course to avoid receiving a failing grade. If you just stop attending the class without following the necessary withdrawal procedure, you may be given a failing grade.

6. Will withdrawal affect my GPA?
   

   Withdrawing from a class does not affect your GPA. You will receive a W on your transcript.

7. What is the difference between withdrawing and dropping a class?
   

   When you drop a class you are not responsible for the payment of this class and it will not appear on your transcript. If you are withdrawing from a class you are responsible for the payment according to the withdrawal guidelines which are available on the Cashier’s web page.

8. How do I transfer credits? How do I know transfer credits were received?
   

   In order to transfer credits from a different institution to WCSU, you will need to have an official copy of your transcript sent to the Registrar’s Office. The classes will then be evaluated and you will be able to see the transferred credits on your transcript in WolvesNet.

9. How do I change my major?
   

   To change your major/minor or to add a second major/minor, complete and submit the Change of Major/Double Major/Add or Change a Minor form available at: https://www.wcsu.edu/registrar/forms . The form will be automatically routed to the Department Chair.  Once they approve, the Registrar’s Office will be notified and we will update your major or minor.

10. How can I repeat a class?
    

    Students are permitted to repeat most courses at Western; however, credit is granted only once toward graduation unless specifically noted in the course description (e.g., ENG 376). For up to the first seventeen (17) academic credits of repeated courses, the highest grade attained by the student will be substituted for the lower grade(s) for the purpose of calculating the student’s grade point average (GPA). Although the lower grade received in the repeated course will not be calculated in the GPA, it will remain visible on the student’s official university transcript.  If a student repeats courses beyond the seventeen (17) academic credit limitation, the multiple grades attained for the repeated course(s) shall be used in the calculation of the student’s GPA.  This policy applies to undergraduate courses completed at WCSU only, and may be applied only to courses taken after Fall 2008.

    Repeating any course taken in a previous semester may affect certain federal and state benefits, various financial aid programs, loans, scholarships and social security benefits and veteran’s benefits. Satisfactory Academic Progress (SAP) requirements must be met for continued financial aid eligibility. See the Office of Financial Aid and Student Employment section of the catalog for the Satisfactory Academic Progress Policy.

    Any course designated as X98 (Faculty-Developed Study) or X99 (Student Independent Study) is excluded from this policy. Special Topics classes are also excluded. Students are encouraged to consult with their academic adviser before repeating a course.  Education majors and post-baccalaureate certification students should refer to the Education Department for information regarding the repeating of courses as this policy may affect eligibility for certification.

    The Repeat Policy Request Form must be submitted to the Registrar’s Office by the end of the sixth week of classes

11. What process must I follow to take a course at another institution?
    

    Continuing matriculated undergraduate students have the option to take a course at another institution and transfer the credits to Western Connecticut State University. The course will appear as transfer credit with a grade of “T” on your WCSU transcript. This action will not affect your WCSU GPA. Courses that are transferred are not eligible to use for the “Course Repeat Policy” at WCSU.

    In order for transfer credit to be posted students need:

    1. Permission to take a course at another institution BEFORE the course is taken. The permission ensures that the credit will be transferable back to WCSU.

    2. A minimum grade of “C-” must be earned for the course to be eligible for transfer credit. NOTE: Certain degree programs have specific grade requirements for courses that are higher than a “C-”. Therefore this earned minimum grade would not allow the course to be transferred. Refer to your degree program for details.

    3. To request the visiting institution send an official transcript to the Registrar’s Office immediately after the course is completed.

    Transfer credit cannot be posted to your academic record at WCSU until the official transcript is received. The official transcript should be mailed to the following address:

    Western Connecticut State University
    Registrar’s Office, Old Main 102
    181 White Street
    Danbury, Connecticut 06810

     

    Pre-Approved Courses:

    1. If the school and course is listed on the  Transfer Course database as an approved equivalent course, no further action is required.

    2. To determine WCSU course equivalencies, visit our database of local schools and WCSU transfer course equivalencies.

    3. Students will not receive duplicate credit for a course in which they have already earned credit.

    Courses Not In Transfer Equivalency Database:

    If the course is not listed on the database as an approved equivalent course, then you must complete the following steps:

    1. Fill out the Permission to Take a Course at Another Institution  form.
    2. Courses considered for transfer credit must come from a regionally accredited institution.
    3. Attach catalog or course description from the other school (indicate subject and course number).
    4. Discuss your intentions with your academic adviser.
    5. Bring the description of the course you wish to take at the other institution to the WCSU Department chairperson responsible for the subject matter taught in the course.
    6. Submit the completed form to the Registrar’s Office.
    7. A minimum grade of “C-” must be earned for the course to be eligible for transfer credit. NOTE: Certain degree programs have specific grade requirements for courses that are higher than a “C-“. Therefore this earned minimum grade would not allow the course to be transferred. Refer to your degree program for details.
    8. The course will appear as transfer credit with a grade of “T” on your WCSU transcript. This action will not affect your WCSU GPA.
    9. Courses that are transferred are not eligible to use for the “Course Repeat Policy” at WCSU.
    10. Immediately after the course is completed, request to have the other school send your official transcript to our office for proper transfer credit entry.

     

    The official transcript should be mailed to the following address:
    Western Connecticut State University
    Registrar’s Office, Old Main 104
    181 White Street
    Danbury, Connecticut 06810

12. What’s the difference between Matriculated and Non-matriculated students?
    

    A matriculated student is someone who has been formally accepted by WCSU to pursue a degree at the undergraduate level. Matriculated students may attend either full- or part-time. A non-matriculated student is someone who has not been accepted by WCSU to pursue a degree.

13. What’s the difference between carrying part-time course load and a full-time course load?
    

    A part-time student is an undergraduate student who is registered for less than 12 credits.  Part-time students are charged on a per-credit basis.

    Matriculated part-time students must enroll in at least one course each fall and spring semester to maintain their matriculated status. To change from matriculated part-time to matriculated full-time, students must contact the Registrar’s Office at requestregistrar@wcsu.edu before the semester begins.

    A full-time student is an undergraduate student who registers for at least 12 credits in a semester. The standard course load for full-time students is 15 credits. The maximum course load without special approval is 17.5 credits per semester. Full-time students will be charged an additional per-credit fee for any credits over 18. This excess credit fee is non-refundable. Music and Theatre majors as well as students in the Kathwari Honors Program may carry up to 21 credits per semester without additional tuition.  Education majors enrolled in their professional seminar may carry up to 19 credits per semester.

     NOTE: Any course load above the allowed maximum for a student’s program requires approval from the Dean of the appropriate school.

    Full-time undergraduate students must register for at least 12 credits each fall and spring semester to maintain matriculated full-time status. To change from full-time to part-time, students must contact the Registrar’s Office at requestregistrar@wcsu.edu before the semester begins. Students registered for fewer than 12 credits after add/drop will have their status automatically changed to part-time by the Registrar’s Office. Changing to part-time may affect billing, financial aid, scholarships, housing, athletic eligibility, etc. Students should consult the appropriate offices before making changes.

    Students who are not registered for any courses and do not complete a leave of absence will be administratively withdrawn from the University and must reapply through the Admissions Office to return.

    Change of FT/PT status may be requested any time through the third week of of a semester. No changes of status is permitted after the 3rd week.

14. What do I need to know about online classes?
    

    Western is currently using Blackboard Learn (a system-wide initiative) as its E-Learning course management system. This system allows faculty to supplement on-ground courses with online components, or to use for fully online courses. You register for online classes the same as your onsite classes. The advantage of an online course is that you have greater flexibility in accessing your course work. With a standard Web browser, students and instructors can login from anywhere in the world to access their class materials and interact with one another.

    Blackboard Learn uses your Western account credentials to gain access. Inquiries about accounts and other related IT services can be found at https://support.wcsu.edu.

15. What do I do if I no longer want to attend Western?
    

    Full-time and part-time matriculated students who find it necessary to withdraw from the university and do not intend to return should follow the formal withdrawal procedure with the Registrar’s Office.  Students who must withdraw from the University but intend to return within one year (i.e., two academic semesters) should apply for a Leave of Absence.  semesters). Click Here to submit the University Withdrawal/Leave of Absence form.

A student who wants to withdraw from the University should consult with a representative in the Registrar’s Office to discuss the withdrawal. Students who are withdrawing are advised that:

• If a student does not apply for a Leave of Absence and decides to return, they must reapply through the Admissions Office.
• Withdrawing from the University does not absolve the student from outstanding financial obligations.
• Students should review the refund policy to determine if they are within the refund guidelines.
• Students who receive financial aid funds must consult with the Office of Student Financial Services prior to withdrawing from the university regarding any required return or repayment of grant or loan assistance received for that academic term or payment period.
• If a recipient of student financial aid withdraws from the institution during an academic term or a payment period, the amount of grant or loan assistance may be subject to return and/or repayment provisions.
• Students readmitted to the University after withdrawal are held to the academic requirements in effect in the catalog at the time of their readmission.
• For students who withdraw from the University before the last scheduled class, a grade of “W” will be assigned for all courses taken that semester.
• Students who do not officially withdraw but cease to attend classes are considered enrolled unless they are reported as stopped attending and are likely to receive failing grades.

A Leave of Absence is designed for students who plan to withdraw for a period of no more than one year (i.e., two academic semesters). Students interested in applying for a Leave of Absence should Click Here to complete the University Withdrawal/Leave of Absence form. Students who are applying for a Leave of Absence are advised that:

• Students will be allowed to maintain their matriculated status.
• Students will be allowed to maintain their catalog requirements for graduation.
• Applying for a Leave of Absence does not absolve you from any outstanding financial obligations to the University.
• Students should review the refund policy to determine if they are within the refund deadlines.
• Students who receive financial aid funds must consult with the Office of Student Financial Services prior to applying for the leave of absence regarding any required return or repayment of grant or loan assistance received for that academic term or payment period.
• If a recipient of student financial aid withdraws from the institution during an academic term or a payment period, the amount of grant or loan assistance may be subject to return and/or repayment provisions.
• Students who apply for a leave of absence before the last scheduled class, a grade of “W” will be assigned for all courses taken that semester.
• For financial aid purposes, the student should understand that they will be considered withdrawn and may be responsible for loan repayment.

Failure to Register:

Matriculated students who do not enroll in fall or spring and who do not apply for a Leave of Absence will be withdrawn from the University for failure to register and must reapply through the Admissions Office.